Re: [cooperation-wg] Co-chair attributes

[Hans Petter Holen]

On 06.06.2016 20.23, Roger Jørgensen wrote: On Mon, Jun 6, 2016 at 6:36 PM, Gordon Lennox <gordon.lennox...@gmail.com> wrote: <snip> Where I diverge a little from Jim, and the topic has come up recently on this list, is when it comes to outreach and to what extent co-chairs are supposed to represent the WG and indeed RIPE elsewhere. <snip> This area is a bit different from others and maybe particularly when it comes to outreach where NCC has been very much involved. <snip> Where I am less comfortable is about outreach being part of the job description of WG Co-chairs. I also wonder to what extent participants in the WG can also take on this kind of task. I think this needs to be discussed further. In Madrid when we have our full complement of co-chairs? ... may I ask what we expect our chairs todo? Help RIPE NCC in the outreach, or help in the outreach-job by let all the other around RIPE have an arena to meet the community? I thought I shared this already: but here comes https://www.ripe.net/publications/docs/ripe-542 Cut and paste most relevant parts: 5. Policy Development Process (PDP) Responsibilities WG Chairs are expected to: Stay up-to-date with all phases of a policy proposal relevant to their WG Follow discussions on the relevant WG mailing list(s) Guide mailing list discussions as appropriate Take charge of PDP milestone decisions relevant to their WG Ensure PDP milestone decisions keep to the timeframe as described in the document “Policy Development Process in RIPE” (ripe-500) Make a collective, final decision supported by a reasonable level of awareness as to whether a particular policy proposal has received consensus Inform the RIPE NCC when a policy proposal has received consensus and should become a RIPE Document (...) 6. RIPE Meetings Responsibilities i) General/Plenary WG Chairs are expected to: Attend RIPE Meetings or ensure that a co-chair attends the meeting Lead a Plenary session as agreed in advance of the meeting and pass on any action points that are decided in this Plenary session to the relevant WG ii) Working Group Specific WG chairs are expected to: Solicit relevant presentations for the WG session Post a draft agenda for their WG session (at least 2-3 weeks before a RIPE Meeting where possible) Lead the WG session and encourage active participation Review and approve the minutes from their WG session (4-6 weeks) Attend WG chair lunches during RIPE Meetings Attend WG chair meetings between RIPE Meetings Update the action list of their WG after the RIPE Meeting Approach the RIPE Chair and the EOF Coordinator with any requests to fund a speaker’s attendance at a RIPE Meeting. If the request for funding is deemed appropriate by the RIPE Chair and the EOF Coordinator, the RIPE Chair will request funding from the RIPE NCC Managing Director. The RIPE NCC Managing Director may or may not approve such a request at his own discretion. If a chair is doing outreach, who are a chair of this WG representing? I would say none, whoever it is cannot represent us. Difficult. Representation is not part of the role description. Chairing the group is. -hph -- Hans Petter Holen Mobile +47 45 06 60 54 | h...@oslo.net | http://hph.oslo.net