Invitation to Tender for a TPDL Conference
The Steering Committee of the TPDL conference invites interested parties
to submit bids to host the TPDL 2026 Conference, held in conjunction as
an event of the duration of 3 days. One additional day for workshops can
be proposed. Please note that proposals may also may considered for TPDL
2027.
Institutions submitting a bid for TPDL 2026 also commit themselves to
collect the fees and manage the conference budget.
TPDL is an international forum focused on digital libraries and their
associated technical, practical, and social issues. The conference
encompasses the many meanings of the term “digital libraries,” embracing
the whole spectrum of the LAM (Library, Archive, and Museum) community;
operational information systems with all manner of digital content; new
means of selecting, collecting, organizing, and distributing digital
content; and theoretical models of information media, including document
genres and electronic publishing.
From 2024, TPDL is expanding its scope to prominently include Document
Analysis, Recognition and Information Retrieval, acknowledging the vital
role of those research areas in the creation (by means of digitization
and information extraction from heterogeneous sources), access,
discovery, and dissemination of digital content.
Parties interested in hosting TPDL are invited to submit proposals, in
PDF format, by email to the TPDL Steering Committee Chair (Antoine
Doucet <[email protected] <mailto:<[email protected]>>)
and Deputy Chair (Gianmaria Silvello<[email protected]
<mailto:<[email protected]>>) by Friday, December 13th, 2024.
The Steering Committee will review and select the proposals. The
Steering Committee can ask for modifications and changes to the
proposals, if deemed necessary.
Important dates:
- Bid submission deadline: Friday, December 13th, 2024
- Feedback to bidders and discussion (if needed): January 2025
- Bid selection: February 2025
Proposals should cover the topics covered by the attached (proposed)
template. Feel free to get in touch well ahead of submission.
Best regards,
Antoine Doucet and Gianmaria Sivello
(Chair and Deputy Chair of the TPDL steering committee)
1. SUMMARY
2. HOSTING INSTITUTION
2.1. Profile
2.2. Experience
3. EVENT PLANNING
3.1. Event Dates
3.2. General structure
Schedule, Number of Participants, Social Program, Facilities, Food, Internet
access, Proceedings.
3.3. Chairs
Careful and representative selection of the committees’ members will be defined
after discussion with the Steering Committee. However, the submitting
institution can propose certain persons for the following positions:
General Chairs:
Program Chairs (Full papers):
Short Paper Chairs:
Note that the selection of the chairs is a critical process that shapes the
identity and the roadmap for TPDL.
Therefore, this is seen as a responsibility of the TPDL Steering Committee that
acts jointly and discusses with the proposers in order to individuate the best
candidates for this role.
3.4. Tentative Schedule
Website [early September 2025]
Conference
First call for conference papers [November 2025]
Conference Papers deadline [May 2026]
Conference Papers Notification [early July 2026]
Conference Papers in camera-ready format [late July 2026]
Conference Sessions [mid September 2026]
The overall goal is to have a single Springer LNCS publication reporting
conference papers ready by and delivered at the annual meeting in mid
September.
3.5. Web and social networking presence
4. SITE
4.1. Location
4.2. Venue
4.3. Accommodation
A list of hotels, their categories, and indicative current room prices
4.4. Travelling information
By airplane:
Other:
5. FINANCIAL ISSUES
5.1. Budget
Including information on registration fees (Student - Normal), sponsorships,
costs.
5.2. Sponsorship (known and expected)
6. CONTACT _______________________________________________
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