ACL 2025 Call for Student Volunteers
# Student Volunteer Program
A limited number of student volunteers are needed for the success of ACL
2025. Both online and in-person event volunteers are needed.
Tasks may include assisting at the registration desk, filling delegate
packs, managing poster board sessions and displays, serving as volunteer
coordinator for the day, and/or AV/technical support such as (but not
limited to) managing social media (X/Twitter) and providing assistance
for conference events including tutorials, the main conference, and
workshops (either online or in-person versions).
In exchange for a minimum of 10 hours of service, students receive free
registration to the main conference (including the ACL membership fee of
the current year and paper registration fee if applicable), workshops
and tutorials, and social events. The work will be divided, probably
into two half-day shifts, and the shifts will be scheduled to maximise
volunteer access to the conference events.
*We'd like to kindly inform you that the award does not include
provisions for travel and accommodation.* If travel support is essential
for you, we encourage you to explore the D&I funds as well.
## IMPORTANT DATES
All deadlines are 11:59 PM UTC-12:00 ("anywhere on Earth").
- Application Deadline: June 6, 2025
- Notification of Acceptance: June 16, 2025
## SELECTION CRITERIA
The selection process for the Student Volunteer Program will involve a
careful evaluation of the materials submitted by applicants. Priority
consideration will be given to individuals who meet either of the
following criteria:
- Students who will be presenting a paper at the main conference or an
associated workshop, whether in person or online. We encourage both
newcomers and those with prior volunteer experience to apply.
- Students who are enthusiastic about assisting with various aspects of
the conference, genuinely hoping to collaborate in making ACL 2025 a
success.
- Student presenters who demonstrate financial need (Applicants can
optionally include a letter from a faculty advisor to explain financial
need).
- For virtual volunteers, students who are familiar with GatherTown and
Whova.
**IMPORTANT: Applicants who are selected must commit to attending the
training sessions and fulfilling the assigned responsibilities. If you
are unsure whether you will attend the conference, please do not
apply-we expect every volunteer to show up and demonstrate enthusiasm
for helping out the conference**.
## SUBMISSION PROCEDURE
Applicants for the Student Volunteer Program must be full-time students
and should submit the completed application form, where we ask a few
questions and a one-page CV (resume). Students should make travel
arrangements and accommodations independent of the results of the
application. Apply via the following form:
https://forms.gle/THCSnxw8dte34Wbu5 [1]
Please **DO NOT REGISTER** for the ACL 2025 Conference until someone has
reached out to you or you have received a Congratulatory email
confirming your Volunteer Service Acceptance. Once you have received
this Acceptance notification, you will receive a special link to
register for which your registration fees are waived. Additionally, a
separate email containing a Volunteer Registration form will be sent to
you, in which you can list what volunteer preference task you would like
based on your skillset (i.e. registration, volunteer coordinator, poster
session liaison etc.). This form must be completed FIRST in order to
receive the ACL Conference 2025 LINK to have registration fees waived.
If, for any reason, you are not accepted, the Registrar will work with
you to secure early registration fee rates.
In the case that a student requires reimbursement after the conference
for LATE volunteer registration, the student must provide a receipt of
paid registration fees from a debit or bank account (i.e., a business
expense report) to the ACL Assistant Director of Events, Megs Haddad
[email protected]
## SUMMARY OF IMPORTANT NOTES
- Student volunteers receive only free conference registration and free
ACL membership for the year, and must be responsible for all other
costs, such as travel and accommodation.
- Student volunteers may also apply for the Diversity & Inclusion (D&I)
grant, which may help offset additional costs. The application
procedures are separate.
- We plan to notify of acceptance of student volunteer status on June
16, 2025. Please do not register for the conference before that.
- Student volunteers who do NOT show up to their training sessions and
their assigned duties will be charged the full cost after the
conference.
- Student volunteers who do not fulfil 10 hours of service may be
charged for a portion--or the entirety--of their conference benefits.
## STUDENT VOLUNTEER CHAIRS
Contact: [email protected]
- Pedro Henrique Luz de Araujo, University of Vienna (Austria)
- Eleonora Mancini, University of Bologna (Italy)
Links:
------
[1] https://forms.gle/THCSnxw8dte34Wbu5
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