FINAL JOINT CALL for Workshop Proposals: ACL/EACL/EMNLP 2017

Proposal Submission Deadline: Sep 30, 2016
Notification of Acceptance: Nov 1, 2016

The Association for Computational Linguistics (ACL), the European Chapter
of the Association for Computational Linguistics (EACL), and the Conference
on Empirical Methods in Natural Language Processing (EMNLP) invite
proposals for workshops to be held in conjunction with ACL 2017, EACL 2017,
or EMNLP 2017. We solicit proposals on any topic of interest to the ACL
communities. Workshops will be held at one of the following conference
venues:

EACL 2017 is the Annual Meeting of the European Chapter of the Association
for Computational Linguistics. It will be held in Valencia, Spain, April
3-7, 2017. The dates for the EACL workshops will be April 3-4:
http://eacl2017.org.

ACL 2017 is the 55th Annual Meeting of the Association for Computational
Linguistics. It will be held in Vancouver, Canada, July 30 - August 4,
2017. The dates for the ACL workshops will be Aug 3-4.

EMNLP 2017 is the SIGDAT conference on Empirical Methods for Natural
Language Processing. It will be held in the Fall of 2017. Exact details on
dates and venue will be announced later.


SUBMISSION INFORMATION

Proposals should be submitted as PDF documents. Note that submissions
should essentially be ready to be turned into a Call for Workshop Papers
within one week of notification (see Timelines below).

The proposals need to contain:

- A title and brief (2-page max) description of the workshop topic and
content.

- The names, affiliations, and email addresses of the organizers, with
one-paragraph statements of their research interests and areas of expertise.

- A list of Programme Committee members, with an indication of which
members have already agreed. It is highly desirable for proposals to have
at least 75% of the Programme Committee reviewers confirmed at the time of
the submission. Organizers should do their best to estimate the number of
submissions (especially for recurring workshops) in order to (a) ensure a
sufficient number of reviewers so that each paper receives 3 reviews, and
(b) anticipate that no one is committed to reviewing more than 2 papers.
This practice is likely to ensure on-time, and more thorough and thoughtful
reviews.

- A list of invited speakers, if applicable, with an indication of which
ones have already agreed and which are indicative.

- An estimate of the number of attendees.

- A description of any shared tasks associated with the workshop.

- A description of special requirements and technical needs.

- The preferred venue (EACL/ACL/EMNLP), if any.

- If the workshop has been held before, a note specifying where the
workshop was held, how many submissions the workshop received and how many
papers were accepted (also specify if they were not regular papers, e.g.
shared task system description papers).

In addition, you will need to specify the following information when you
submit in the START System (not in the PDF proposal):

- A very brief advertisement or tagline for the workshop, up to 140
characters, that highlights any key information you wish prospective
attendees to know, and which would be suitable to be put onto a web-based
survey (see below).

- A URL for the workshop website which will be shown in the web-based
survey.

- A list of organizersí names which will be shown in the web-based survey.

The proposals should be submitted no later than September 30, 11:59 PM
Samoa Standard Time (SST) (UTC/GMT-11). Submission is electronic, using the
Softconf START conference management system at

https://www.softconf.com/g/acl-workshops2017/

The workshop proposals will be evaluated according to their originality and
impact, as well as the quality of the organizing team and Programme
Committee. In addition, to estimate the attendance of the different
workshops, a new voting mechanism will be implemented, where attendees of
ACL-affiliated events from the past 3-5 years will be able to vote on which
workshops they would like to attend in 2017. (A representative prototype of
the survey is shown here, but it subject to change: https://goo.gl/3cuZON)
The overall diversity of the workshops will also be taken into account to
ensure the conference program is varied and balanced. The workshop
co-chairs will work together to assign workshops to the three conferences,
taking into account the location preferences and technical constraints
provided by the workshop proposers.

Organizers of accepted proposals will be responsible for publicizing and
running the workshop, including reviewing submissions, producing the camera
ready workshop proceedings, and organizing the meeting days. It is crucial
that organizers commit to all deadlines. In particular, failure to produce
the camera ready proceedings on time will lead to the exclusion of the
workshop from the unified proceedings and author indexes.  Workshop
organizers cannot accept for publication papers that will be (or have been)
published elsewhere, although they are free to set their own policies on
simultaneous submission and review. Since the conferences will occur at
different times, the timelines for the submission and reviewing of workshop
papers, and the preparation of camera-ready copies, will be different for
each conference. Suggested timelines for each of the conferences are given
below. Workshop organizers should not deviate from this schedule unless
absolutely necessary.

The ACL has a set of policies on workshops. You can find the ACL's general
policies on workshops, the financial policy for workshops, and the
financial policy for SIG workshops at:
http://aclweb.org/adminwiki/index.php?title=Conference_Handbook


TIMELINE FOR 2016 WORKSHOPS

Timeline:
Sep 30, 2016: Proposal Submission Deadline
Nov 1, 2016: Notification of Acceptance

Individual dates:

* EACL:

Nov 8, 2016: First Call for Workshop Papers (*Note: this is one week
following Notification)
Dec 9, 2016: Second Call for Workshop Papers
Jan 16, 2017: Workshop Paper Due Date
Feb 11, 2017: Notification of Acceptance
Feb 21, 2017: Camera-ready papers due
April 3-4, 2017: Workshop Dates

* ACL:

TBA: First Call for Workshop Papers
TBA: Second Call for Workshop Papers
TBA: Workshop Paper Due Date
TBA: Notification of Acceptance
TBA: Camera-ready papers due
Aug 3-4, 2017: Workshop Dates

* EMNLP:

TBA: First Call for Workshop Papers
TBA: Second Call for Workshop Papers
TBA: Workshop Paper Due Date
TBA: Notification of Acceptance
TBA: Camera-ready papers due
TBA: Workshop Dates

*** UPDATE REGARDING VENUES: If conference organizers wish  to change their
venue preference following the announcement of the location for EMNLP, they
may do so by email to the workshop co-chairs at
workshop-chairs-2...@googlegroups.com, even after the workshop proposal
submission deadline. ***


WORKSHOP CO-CHAIRS

* EACL:

Richard Johansson, University of Gothenburg and Chalmers University
Laura Rimell, University of Cambridge

* ACL:

Jonathan Berant, Tel Aviv University
Wei Xu, Ohio State University

* EMNLP:

Victoria Fossum, Google
Karl Moritz Hermann, DeepMind

For inquiries, send email to the workshop organizers at:
workshop-chairs-2...@googlegroups.com
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