FINAL JOINT CALL for Workshop Proposals: ACL/EACL/EMNLP 2017

Proposal Submission Deadline: Sep 30, 2016
Notification of Acceptance: Nov 1, 2016

The Association for Computational Linguistics (ACL), the European Chapter of 
the Association for Computational Linguistics (EACL), and the Conference on 
Empirical Methods in Natural Language Processing (EMNLP) invite proposals for 
workshops to be held in conjunction with ACL 2017, EACL 2017, or EMNLP 2017. We 
solicit proposals on any topic of interest to the ACL communities. Workshops 
will be held at one of the following conference venues:

EACL 2017 is the Annual Meeting of the European Chapter of the Association for 
Computational Linguistics. It will be held in Valencia, Spain, April 3-7, 2017. 
The dates for the EACL workshops will be April 3-4: http://eacl2017.org.

ACL 2017 is the 55th Annual Meeting of the Association for Computational 
Linguistics. It will be held in Vancouver, Canada, July 30 - August 4, 2017. 
The dates for the ACL workshops will be Aug 3-4.

EMNLP 2017 is the SIGDAT conference on Empirical Methods for Natural Language 
Processing. It will be held in the Fall of 2017. Exact details on dates and 
venue will be announced later.


SUBMISSION INFORMATION

Proposals should be submitted as PDF documents. Note that submissions should 
essentially be ready to be turned into a Call for Workshop Papers within one 
week of notification (see Timelines below).

The proposals need to contain:

- A title and brief (2-page max) description of the workshop topic and content. 

- The names, affiliations, and email addresses of the organizers, with 
one-paragraph statements of their research interests and areas of expertise.

- A list of Programme Committee members, with an indication of which members 
have already agreed. It is highly desirable for proposals to have at least 75% 
of the Programme Committee reviewers confirmed at the time of the submission. 
Organizers should do their best to estimate the number of submissions 
(especially for recurring workshops) in order to (a) ensure a sufficient number 
of reviewers so that each paper receives 3 reviews, and (b) anticipate that no 
one is committed to reviewing more than 2 papers. This practice is likely to 
ensure on-time, and more thorough and thoughtful reviews.

- A list of invited speakers, if applicable, with an indication of which ones 
have already agreed and which are indicative.

- An estimate of the number of attendees.

- A description of any shared tasks associated with the workshop.

- A description of special requirements and technical needs.

- The preferred venue (EACL/ACL/EMNLP), if any. 

- If the workshop has been held before, a note specifying where the workshop 
was held, how many submissions the workshop received and how many papers were 
accepted (also specify if they were not regular papers, e.g. shared task system 
description papers).

In addition, you will need to specify the following information when you submit 
in the START System (not in the PDF proposal):

- A very brief advertisement or tagline for the workshop, up to 140 characters, 
that highlights any key information you wish prospective attendees to know, and 
which would be suitable to be put onto a web-based survey (see below).

- A URL for the workshop website which will be shown in the web-based survey. 

- A list of organizers' names which will be shown in the web-based survey.

The proposals should be submitted no later than September 30, 11:59 PM Samoa 
Standard Time (SST) (UTC/GMT-11). Submission is electronic, using the Softconf 
START conference management system at

https://www.softconf.com/g/acl-workshops2017/

The workshop proposals will be evaluated according to their originality and 
impact, as well as the quality of the organizing team and Programme Committee. 
In addition, to estimate the attendance of the different workshops, a new 
voting mechanism will be implemented, where attendees of ACL-affiliated events 
from the past 3-5 years will be able to vote on which workshops they would like 
to attend in 2017. (A representative prototype of the survey is shown here, but 
it subject to change: https://goo.gl/3cuZON) The overall diversity of the 
workshops will also be taken into account to ensure the conference program is 
varied and balanced. The workshop co-chairs will work together to assign 
workshops to the three conferences, taking into account the location 
preferences and technical constraints provided by the workshop proposers.

Organizers of accepted proposals will be responsible for publicizing and 
running the workshop, including reviewing submissions, producing the camera 
ready workshop proceedings, and organizing the meeting days. It is crucial that 
organizers commit to all deadlines. In particular, failure to produce the 
camera ready proceedings on time will lead to the exclusion of the workshop 
from the unified proceedings and author indexes.  Workshop organizers cannot 
accept for publication papers that will be (or have been) published elsewhere, 
although they are free to set their own policies on simultaneous submission and 
review. Since the conferences will occur at different times, the timelines for 
the submission and reviewing of workshop papers, and the preparation of 
camera-ready copies, will be different for each conference. Suggested timelines 
for each of the conferences are given below. Workshop organizers should not 
deviate from this schedule unless absolutely necessary.

The ACL has a set of policies on workshops. You can find the ACL's general 
policies on workshops, the financial policy for workshops, and the financial 
policy for SIG workshops at:
http://aclweb.org/adminwiki/index.php?title=Conference_Handbook 


TIMELINE FOR 2016 WORKSHOPS

Timeline:
Sep 30, 2016: Proposal Submission Deadline
Nov 1, 2016: Notification of Acceptance

Individual dates:

* EACL:

Nov 8, 2016: First Call for Workshop Papers (*Note: this is one week following 
Notification)
Dec 9, 2016: Second Call for Workshop Papers
Jan 16, 2017: Workshop Paper Due Date
Feb 11, 2017: Notification of Acceptance
Feb 21, 2017: Camera-ready papers due
April 3-4, 2017: Workshop Dates

* ACL:

TBA: First Call for Workshop Papers
TBA: Second Call for Workshop Papers
TBA: Workshop Paper Due Date
TBA: Notification of Acceptance
TBA: Camera-ready papers due
Aug 3-4, 2017: Workshop Dates

* EMNLP:

TBA: First Call for Workshop Papers
TBA: Second Call for Workshop Papers
TBA: Workshop Paper Due Date
TBA: Notification of Acceptance
TBA: Camera-ready papers due
TBA: Workshop Dates

*** UPDATE REGARDING VENUES: If conference organizers wish  to change their 
venue preference following the announcement of the location for EMNLP, they may 
do so by email to the workshop co-chairs at  
workshop-chairs-2...@googlegroups.com, even after the workshop proposal 
submission deadline. ***


WORKSHOP CO-CHAIRS

* EACL:

Richard Johansson, University of Gothenburg and Chalmers University
Laura Rimell, University of Cambridge

* ACL:

Jonathan Berant, Tel Aviv University
Wei Xu, Ohio State University 

* EMNLP:

Victoria Fossum, Google
Karl Moritz Hermann, DeepMind

For inquiries, send email to the workshop organizers at: 
workshop-chairs-2...@googlegroups.com


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