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The National Archives implement the ResearchSpace Knowledge Graph Platform to 
provide a dynamic and contextualising system

The National Archives (TNA) has implemented a new institutional digital system 
in its Collection Care department using ResearchSpace, a system that captures 
the knowledge and processes of cultural heritage and humanities professionals 
and using the CIDOC CRM (Conceptual Reference Model). This new system records 
both conservation practice and research with provenance and historical context. 
It provides experts with a flexible and expandable information system that 
dynamically grows as processes change.
The  National Archives’ Collection Care Department, a centre of excellence in 
the field of archive conservation, guards and ensures access to the UK national 
archives through preservation and display, innovative sector-leading treatment 
and research, environmental management, and increasingly through collaboration 
and the exchange of information and context.

ResearchSpace, a semantic and contextually driven system, developed at the 
British Museum with support from the Andrew W. Mellon Foundation, will help the 
Collection Care Department support these activities and develop internal 
skills. It creates the means to answer questions about conservation practice, 
research and priorities and link conservation to wider issues of social and 
historical significance and inclusiveness. (http://researchspace.org)

This implementation reflects the TNA’s progressive approach to conservation 
practice and research and represents a step change in the way that computer 
systems are used as more than essential finding aids and reference systems. 
ResearchSpace is an open source knowledge system that can help represent and 
integrate knowledge from different disciplines, communities and perspectives, 
and remove fragmentation from information and knowledge processes. As such it 
will support TNA Collection Care in addressing new challenges and information 
needs, and represent innovative and socially aware thinking.

The system is supported by Kartography (http://kartography.org), a Community 
Interest Company that specialises in data contextualisation (historical and 
social significance and relevance), the equality of representation in data, and 
the development of the ResearchSpace system. It develops collaborative systems 
drawing from wider and diverse sources of knowledge.

Juergen Vervoorst, Head of Collection Care at the TNA said: “The National 
Archives has documented the conservation treatment of its collection for over 
170 years, but traditionally that data has been difficult to access and to 
share. ResearchSpace offers unique ways to change that: it allows us to share 
our thinking and decision making and will provide a deeper understanding of our 
collection and in particular its materiality. It will enable us to make links, 
where we didn’t see any, and to inform our thinking to the benefit of our 
collection.”

Sonja Schwoll, Head of Conservation and Treatment Development at the TNA said: 
“In the last 20 years, the Collection Care Department has redefined the role 
and competencies of today’s practicing conservator from a bench based treatment 
focused work focus to a framework around the practitioner researcher. With this 
new understanding our teams in Collection Care undertake research lead practice 
next to traditional aims of providing care and access to our collection items. 
The implementation of the ResearchSpace knowledge system is a representation 
and manifestation of our work as practitioner researchers: it allows for the 
first time in our history the documentation, development and dissemination of 
the full extent of our work in the Collection Care Department. As the Centre of 
Excellence and leader in archive conservation, we are supporting the further 
development of this open source system and its tools for wider use and 
application in the Heritage Sector.”

Athanasios Velios, Reader in Documentation, Ligatus, University of the Arts 
London said: “The implementation of the knowledge system in TNA is setting the 
standard in conservation documentation at a national and global level for two 
reasons: a) TNA, through the adoption of Linked Data, is willing to commit to 
sharing documentation records for the benefit of the conservation profession 
and the broader research and b) the technical implementation of the system 
through ResearchSpace is proof that flexible conservation documentation systems 
are practical and deployable. Alongside survey forms with fixed structures, it 
is now possible to customise documentation for specific objects using 
structured data without compromising uniformity of search. This implementation 
follows on from the Linked Conservation Data project, a key influencing 
initiative in the development of principles and guidelines, and for which the 
TNA was a pivotal partner.“

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