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Notice of a called meeting of the Board of Directors of the
CENTRAL TEXAS LIBRARY SYSTEM, Inc.
Tuesday JUNE 19, 2007, 10:00 a.m.
Notice is hereby given of a called meeting of the Board of Directors meeting on
June 19, 2009, at 10:00 a.m. in telephone conference call mode. The public may
join the meeting at any time starting at 10 a.m. at the telephone number below.
The items below are for discussion and/or action:
________________________________________
10:00 a.m.
I. Call to Order of the Board of Directors of CTLS, Inc. – Don Oliver, Chair of
CTLS, Inc.
II. Minutes and correspondence - Peggy Gibson, CTLS Secretary
A. Minutes of the May 15th Board of Director’s Meeting
III. Treasurer’s Report- Larry Ringer, CTLS/Treasurer
IV. Executive Director’s Report
V. Old Business
VI. New Business
VII. Board Concerns and Issues
11:15 a.m. Adjournment
Please be prepared to provide the following information to gain access to the
audio conference call Board meeting.
Procedures for joining the audio Board meeting:
Dial - 1-866-285-7780
At prompt for Access Code put in 7833035 followed by the pound sign #
Wait for host to join the conference
For additional information and customer care contact the AT&T Teleconferencing
Services at 800-526-2655.
If you continue to have difficulties accessing the call contact Andrea at the
System office 800-262-4431 ext 10.
>From the Board of Directors Meeting Protocol, adopted March 20, 2007:
III. Telephone conference meetings will be announced 72 hours in advance
exactly as regular meetings are announced.
The agenda will be posted on all venues, including the CTLS website, with
instructions on how to join the telephone conference call.
IV. Materials and other information relating to the meeting will be both mailed
and e-mailed to board members prior to the meeting.
V. Materials provided to the Board members by staff will be available for the
public in advance of both on-site and telephone conference call meetings.
Paper and electronic versions of materials, when available, will be present in
adequate numbers prior to the start of each meeting.
1. Handouts mailed to the Board will be available on the CTLS, Inc.
website 12 hours prior to the meeting.
2. Materials distributed to the Board immediately prior to the meeting
will be posted on the CTLS website at the same time they are sent to the
Directors.
3. Members of the public wishing to join the telephone meeting will
receive materials in advance if they notify the system office early enough for
the staff to send the handouts via e-mail.
4. Individuals wishing to address the board at the meeting should notify
the CTLS office in advance of the meeting.
VI. Telephone conference meetings procedures will be in force when this format
is used to conduct a Board meeting.
1. At the appointed meeting time, each Board member will call the
designated number and announce his or her presence as he/she joins the
conference call.
2. After the Board Chair calls the meeting to order, the Secretary will
call the roll of Board members present at the meeting.
3. The Chair will then call for members of the CTLS staff and the general
public to identify themselves as present for the meeting. The Secretary will
note the presence of all participants for the record.
4. Individuals wishing to address the Board must notify the CTLS office,
in advance of the meeting, as to the agenda item(s) that they wish to address
during the public-comment time. The individual(s) must identify themselves at
this time so the Secretary can note this in the minutes.
5. Should a Board member or staff member need to exit the meeting before
the end of the meeting, he or she should address the Chair and state the need
to exit at that time.
6. If a member of the Board or other non-board member joins the meeting
after the roll call, each person must announce themselves as they connect to
the call.
VII. Participants in on-site and telephone conference call Board meeting shall
observe the following rules:
1. Participation in Board meetings is limited to the Board of Directors of
CTLS and to individuals who have signed up to speak on specific issues on the
agenda.
2. Board members are the official participants in the meeting and as such
will engage in discussion following the rules of order as enforced by the Board
Chair.
3. Staff members may comment when requested to do so by the Chair. They
may inject comments with the permission of the Chair in order to clarify a
point or to convey necessary information during the meeting.
4. The Chair will call on individuals who wish to address the Board on
either specific agenda items or other concerns immediately following the call
to order.
5. The Chair will determine equitable time limits for the speakers.
6. Members of the public are not official participants and considered out
of order if they make comments at random during the meeting.
7. The Board may choose to have a regular item or period of public comment
at a board meeting. This will be clearly indicated on the posted meeting
agenda.
8. An individual may not address the Board a second time on the same issue
unless all others who wish to comment have done so, and only with the consent
of the Board chair.
Open meeting notice Board meeting June 19'07.doc
Description: MS-Word document
