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Notice of a regular meeting of the Board of Directors of the
CENTRAL TEXAS LIBRARY SYSTEM, Inc.
TUESDAY JULY 17, 2007, 10:00 a.m.
Round Rock Public Library, 216 East Main, Round Rock, Texas 78664
Notice is hereby given of a regular meeting of the Board of Directors on
July 17, 2007, at 10:00 a.m. at the Round Rock Public Library - Meeting Room
B located at 216 East Main Street in Round Rock. The public is invited to
attend the meeting which starts at 10 a.m. and will conclude after all
business has been conducted or no later than 1 p.m. The items below are for
discussion and/or action:
---
10:00 a.m.
I. Call to Order of the Board of Directors of CTLS,
Inc. - Don Oliver, Chair of CTLS, Inc.
II. Minutes and correspondence - Peggy Gibson, CTLS Secretary
A. Minutes of the May 15th Board of Director's Meeting
III. Treasurer's Report- Larry Ringer, CTLS/Treasurer
IV. Executive Director's Report
V. Old Business
VI. New Business
VII. Board Concerns and Issues
1:00 p.m. Adjournment
Meeting Protocol in effect for this meeting
>From the Board of Directors Meeting Protocol Policy, adopted March 20, 2007:
III. Telephone conference meetings will be announced 72 hours in advance
exactly as regular meetings are announced.
The agenda will be posted on all venues, including the CTLS website, with
instructions on how to join the telephone conference call.
IV. Materials and other information relating to the meeting will be both
mailed and e-mailed to board members prior to the meeting.
V. Materials provided to the Board members by staff will be available for
the public in advance of both on-site and telephone conference call
meetings.
Paper and electronic versions of materials, when available, will be present
in adequate numbers prior to the start of each meeting.
1. Handouts mailed to the Board will be available on the CTLS, Inc.
website 12 hours prior to the
meeting.
2. Materials distributed to the Board immediately prior to the
meeting will be posted on the CTLS website at the same time they are sent to
the Directors.
3. Members of the public wishing to join the telephone meeting will
receive materials in advance if they notify the system office early enough
for the staff to send the handouts via e-mail.
4. Individuals wishing to address the board at the meeting should
notify the CTLS office in advance of the meeting.
VI. Telephone conference meetings procedures will be in force when this
format is used to conduct a Board meeting.
1. At the appointed meeting time, each Board member will call the
designated number and announce his or her presence as he/she joins the
conference call.
2. After the Board Chair calls the meeting to order, the Secretary
will call the roll of Board members present at the meeting.
3. The Chair will then call for members of the CTLS staff and the
general public to identify themselves as present for the meeting. The
Secretary will note the presence of all participants for the record.
4. Individuals wishing to address the Board must notify the CTLS
office, in advance of the meeting, as to the agenda item(s) that they wish
to address during the public-comment time. The individual(s) must identify
themselves at this time so the Secretary can note this in the minutes.
5. Should a Board member or staff member need to exit the meeting
before the end of the meeting, he or she should address the Chair and state
the need to exit at that time.
6. If a member of the Board or other non-board member joins the
meeting after the roll call, each person must announce themselves as they
connect to the call.
VII. Participants in on-site and telephone conference call Board meeting
shall observe the following rules:
1. Participation in Board meetings is limited to the Board of
Directors of CTLS and to individuals who have signed up to speak on specific
issues on the agenda.
2. Board members are the official participants in the meeting and as
such will engage in discussion following the rules of order as enforced by
the Board Chair.
3. Staff members may comment when requested to do so by the Chair.
They may inject comments with the permission of the Chair in order to
clarify a point or to convey necessary information during the meeting.
4. The Chair will call on individuals who wish to address the Board
on either specific agenda items or other concerns immediately following the
call to order.
5. The Chair will determine equitable time limits for the speakers.
6. Members of the public are not official participants and
considered out of order if they make comments at random during the meeting.
7. The Board may choose to have a regular item or period of public
comment at a board meeting. This will be clearly indicated on the posted
meeting agenda.
8. An individual may not address the Board a second time on the same
issue unless all others who wish to comment have done so, and only with the
consent of the Board chair.
Laurie Mahaffey, Deputy Director
Central Texas Library System, Inc.
1005 West 41st Street
Austin, Texas 78756
www.ctls.net
[EMAIL PROTECTED]
512-583-0704 x18
800-252-4431 x18
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