blautenb 2003/10/24 21:43:58
Modified: site/incubation Incubation_Policy.cwiki
Process_Description.cwiki
Roles_and_Responsibilities.cwiki
Log:
Consistent use of Sponsor/Champion/Mentor
Revision Changes Path
1.2 +17 -17 incubator/site/incubation/Incubation_Policy.cwiki
Index: Incubation_Policy.cwiki
===================================================================
RCS file: /home/cvs/incubator/site/incubation/Incubation_Policy.cwiki,v
retrieving revision 1.1
retrieving revision 1.2
diff -u -r1.1 -r1.2
--- Incubation_Policy.cwiki 16 Oct 2003 15:28:42 -0000 1.1
+++ Incubation_Policy.cwiki 25 Oct 2003 04:43:58 -0000 1.2
@@ -73,28 +73,28 @@
In order to enter the Incubator, a Candidate MUST
-* be nominated for incubation by a member of the Apache Software Foundation
("The Sponsor"); and
-* be approved by a Sponsoring Entity.
+* be nominated for incubation by a member of the Apache Software Foundation
("The Champion"); and
+* be approved by a Sponsor.
-Approval by a Sponsoring Entity will generally occur only after a vote
within the Entity, and will require that the Entity be convinced that the
Candidate is appropriate for Incubation. A Sponsoring Entity may be one of:
+Approval by a Sponsor will generally occur only after a vote within the
Entity, and will require that the Entity be convinced that the Candidate is
appropriate for Incubation. A Sponsor may be one of:
* the Board of the Apache Software Foundation;
* a Top Level Project (TLP) within the Apache Software Foundation (where the
TLP considers the Candidate to be a suitable sub-project); or
* the Incubator PMC.
-To start this process, a Candidate SHOULD submit a proposal to a Sponsoring
Entity. The Proposal SHOULD, at minimum, detail the following areas :
+To start this process, a Candidate SHOULD submit a proposal to a Sponsor.
The Proposal SHOULD, at minimum, detail the following areas :
__Need to provide a short list__
-!!Acceptance of Proposal by Sponsoring Entity
+!!Acceptance of Proposal by Sponsor
-The decision to accept a project MUST be taken on a vote by the Sponsoring
Entity, in accordance with that Entity's charter.
+The decision to accept a project MUST be taken on a vote by the Sponsor, in
accordance with that Entity's charter.
-Upon a successful result, the Sponsoring Entity SHOULD request the Incubator
PMC take on the Candidate as a new Podling. The request to the Incubator PMC
MUST contain the following information :
+Upon a successful result, the Sponsor SHOULD request the Incubator PMC take
on the Candidate as a new Podling. The request to the Incubator PMC MUST
contain the following information :
* a reference to the results of the vote (so as to provide an audit trail
for the records);
* a reference to the Candidate's proposal;
-* the Mentor, nominated by the Sponsoring Entity, who will guide the
Candidate through the Incubation Process. The nominated Mentor MUST be a
member of the Apache Software Foundation.
+* the Mentor, nominated by the Sponsor, who will guide the Candidate through
the Incubation Process. The nominated Mentor MUST be a member of the Apache
Software Foundation.
The Incubator PMC MAY immediately accept the Candidate, or may (at the
discretion of the Incubator PMC) require a successful VOTE by the Incubator PMC.
@@ -183,7 +183,7 @@
Podlings SHOULD use the following text for all disclaimers :
-''<project name> is an effort undergoing incubation at the Apache Software
Foundation (ASF), sponsored by the <name of sponsoring entity>. Incubation is
required of all newly accepted projects until a further review indicates that
the infrastructure, communications, and decision making process have stabilized
in a manner consistent with other successful ASF projects. While incubation
status is not necessarily a reflection of the completeness or stability of the
code, it does indicate that the project has yet to be fully endorsed by the
ASF.''
+''<project name> is an effort undergoing incubation at the Apache Software
Foundation (ASF), sponsored by the <name of sponsor>. Incubation is required
of all newly accepted projects until a further review indicates that the
infrastructure, communications, and decision making process have stabilized in
a manner consistent with other successful ASF projects. While incubation status
is not necessarily a reflection of the completeness or stability of the code,
it does indicate that the project has yet to be fully endorsed by the ASF.''
Podlings wishing to use a different disclaimer message MUST have the
disclaimer approved by the Incubator PMC prior to use.
@@ -222,7 +222,7 @@
This is achieved by imposing a set of Exit Criteria that, when met, will
demonstrate these objectives.
-Therefore, to successfully exit the Incubator and be escalated fully into
the ASF, a Podling SHALL meet the minimum exit requirements detailed below.
The Incubator PMC MAY set additional requirements at their discretion. Such
additional requirements MAY be proposed by the Mentor or the Sponsoring Entity,
however only the Incubator PMC is authorised to formally place such
requirements on a Podling.
+Therefore, to successfully exit the Incubator and be escalated fully into
the ASF, a Podling SHALL meet the minimum exit requirements detailed below.
The Incubator PMC MAY set additional requirements at their discretion. Such
additional requirements MAY be proposed by the Mentor or the Sponsor, however
only the Incubator PMC is authorised to formally place such requirements on a
Podling.
The minimum requirements that a Podling SHALL meet prior to being
successfully escalated to the ASF are :
@@ -263,7 +263,7 @@
!!Termination of a Podling
-If you receive a recommendation for termination then you have a problem.
Chances are that there are either legal or structural problems with your
project that in the opinion of the Incubator PMC are not resolvable within a
reasonable time frame. A termination decision is basically time to close down
the project. However, you do have the right to appeal a termination decision
with the Board of Directors and/or your Sponsoring Entity. You should be aware
that several Members of the Board are also Members of the Incubator PMC and as
such, an appeal is unlikely to be successful.
+If you receive a recommendation for termination then you have a problem.
Chances are that there are either legal or structural problems with your
project that in the opinion of the Incubator PMC are not resolvable within a
reasonable time frame. A termination decision is basically time to close down
the project. However, you do have the right to appeal a termination decision
with the Board of Directors and/or your Sponsor. You should be aware that
several Members of the Board are also Members of the Incubator PMC and as such,
an appeal is unlikely to be successful.
!!Migration as a Top Level Project
@@ -287,7 +287,7 @@
* providing guidance and ensuring that sub-projects under it's purview
develop products according to the Foundation's philosophy and guidelines for
collaborative development;
* providing a repository for the storage of incubation history and
information;
* assisting a Podling's Mentor in discharging her/his duties;
-* regularly evaluating projects under its purview for the purposes of
recommending to the Sponsoring Entity whether the project should:
+* regularly evaluating projects under its purview for the purposes of
recommending to the Sponsor whether the project should:
** successfully exit incubation;
** continue to receive guidance and support within the Incubator; or
** be terminated.
@@ -301,15 +301,15 @@
A project that is proposed for incubation.
-!!Sponsor
+!!Champion
A Member of the Apache Software Foundation who supports a Candidate's
application for Incubation and who supports and assists the Podling through the
Incubation process.
-!!Sponsoring Entity
+!!Sponsor
-The Sponsoring Entity is the entity within the ASF that makes the
determination that a candidate would make a worthy addition to the ASF, and
agrees to take on the candidate in question (or in the case of the Incubator
PMC, assist it in finding a home) should it complete the incubation process.
+The Sponsor is the entity within the ASF that makes the determination that a
candidate would make a worthy addition to the ASF, and agrees to take on the
candidate in question (or in the case of the Incubator PMC, assist it in
finding a home) should it complete the incubation process.
-A Sponsoring Entity will be one of:
+A Sponsor will be one of:
* The Board of the Apache Software Foundation. In this case, it is expected
that the candidate would become a TLP on successful completion of Incubation.
* A Top Level Project within the ASF. In this case, the project in question
has agreed that the candidate is a good fit for their project, and will take on
the candidate as a sub-project upon successful completion of Incubation.
@@ -317,7 +317,7 @@
!!Mentor
-A Mentor is a role undertaken by a permanent member of the Apache Software
Foundation and is chosen by the Sponsoring Entity to actively lead in the
discharge of their duties (listed above). Upon acceptance by the Incubator
PMC, the Mentor automatically becomes a member of the Incubator PMC. A Mentor
has specific responsibilities towards the Incubator PMC, the Sponsoring Entity
and towards the members of the assigned Podling.
+A Mentor is a role undertaken by a permanent member of the Apache Software
Foundation and is chosen by the Sponsor to actively lead in the discharge of
their duties (listed above). Upon acceptance by the Incubator PMC, the Mentor
automatically becomes a member of the Incubator PMC. A Mentor has specific
responsibilities towards the Incubator PMC, the Sponsor and towards the members
of the assigned Podling.
!!Committers
1.2 +15 -15 incubator/site/incubation/Process_Description.cwiki
Index: Process_Description.cwiki
===================================================================
RCS file: /home/cvs/incubator/site/incubation/Process_Description.cwiki,v
retrieving revision 1.1
retrieving revision 1.2
diff -u -r1.1 -r1.2
--- Process_Description.cwiki 16 Oct 2003 15:28:42 -0000 1.1
+++ Process_Description.cwiki 25 Oct 2003 04:43:58 -0000 1.2
@@ -24,51 +24,51 @@
!!!Establishment
-The first thing you will want to do is find a __Sponsor __ for your project.
One way to do this is to explore the Apache site to find similar projects.
Spend some time reading both the projects' web pages and mailing lists. By
simply lurking on the mailing lists (see Mailing Lists section in this
document), you may get ideas about who you would like to ask to help you with
your project proposal. However, Sponsors must either be ASF [members
|http://www.apache.org/foundation/members.html] or [officers
|http://www.apache.org/foundation/index.html] (see the Sponsor section later in
this document for more on Sponsor criteria and responsibilities). Once you
have found an eligible person who is willing to act as sponsor, you can use
this person to help you determine if and how your proposal can complement the
ASF. If you and your Sponsor are convinced that your candidate project would
fit with the "Apache Way", your Sponsor can help you to get it established.
+The first thing you will want to do is find a __Champion __ for your
project. One way to do this is to explore the Apache site to find similar
projects. Spend some time reading both the projects' web pages and mailing
lists. By simply lurking on the mailing lists (see Mailing Lists section in
this document), you may get ideas about who you would like to ask to help you
with your project proposal. However, Champions must either be ASF [members
|http://www.apache.org/foundation/members.html] or [officers
|http://www.apache.org/foundation/index.html] (see the Champion section later
in this document for more on Champion criteria and responsibilities). Once you
have found an eligible person who is willing to act as Champion, you can use
this person to help you determine if and how your proposal can complement the
ASF. If you and your Champion are convinced that your candidate project would
fit with the "Apache Way", your Champion can help you to get it established.
-The establishment of a candidate involves the preparation of a project
description (consistent with the candidate description detailed below) endorsed
by a __Sponsor__.
+The establishment of a candidate involves the preparation of a project
description (consistent with the candidate description detailed below) endorsed
by a __Champion__.
-A __Candidate __ project description should be submitted to the relevant
mailing list(s) of a __Sponsoring Entity __ (see the Mailing Lists section in
this document). See the [Jakarta Guidelines for New Projects
|http://jakarta.apache.org/site/newproject.html] for a list of issues that
should be addressed in your proposal; also see [ASF Proposal Pages
|http://nagoya.apache.org/wiki/apachewiki.cgi?ASFProposalPages] for other
examples. Typically a __Candidate __ is submitted under a message tagged with
[[PROPOSAL]. Such a message will normally trigger some discussions on the
receiving mailing list(s). Your Sponsor will be involved in these discussions
acting as your advocate.
+A __Candidate __ project description should be submitted to the relevant
mailing list(s) of a __Sponsor __ (see the Mailing Lists section in this
document). See the [Jakarta Guidelines for New Projects
|http://jakarta.apache.org/site/newproject.html] for a list of issues that
should be addressed in your proposal; also see [ASF Proposal Pages
|http://nagoya.apache.org/wiki/apachewiki.cgi?ASFProposalPages] for other
examples. Typically a __Candidate __ is submitted under a message tagged with
[[PROPOSAL]. Such a message will normally trigger some discussions on the
receiving mailing list(s). Your Champion will be involved in these discussions
acting as your advocate.
-As a proposer you should consider the feedback and attempt to gauge a sense
of consensus. Do not be put off by extended threads under your initial post
that have little or nothing to do with you proposal - however, if you feel that
your candidate project is not being addresed you may want to specifically
request a decision on the Candidate by the Sponsoring Entity by posting a
request to the decision making list (either [EMAIL PROTECTED] or [EMAIL
PROTECTED]; see Mailing List section for more details). Sometimes a vote will
be announced without you asking for it (perhaps you have done some homework and
have a PMC member assisting you though the process), other times you may need
to cut through discussions and push your request forward for a decision.
+As a proposer you should consider the feedback and attempt to gauge a sense
of consensus. Do not be put off by extended threads under your initial post
that have little or nothing to do with you proposal - however, if you feel that
your candidate project is not being addresed you may want to specifically
request a decision on the Candidate by the Sponsor by posting a request to the
decision making list (either [EMAIL PROTECTED] or [EMAIL PROTECTED]; see
Mailing List section for more details). Sometimes a vote will be announced
without you asking for it (perhaps you have done some homework and have a PMC
member assisting you though the process), other times you may need to cut
through discussions and push your request forward for a decision.
!!! Acceptance
-The decision to accept a project is taken on a vote by the Sponsoring
Entity. The format of this vote will depend on the rules of the entity in
question. Here again it helps if you have a PMC Member (or board member if the
Sponsoring Entity is the ASF board) aligned with your project (preferably as
your sponsor) because you stand a better chance of getting feedback about what
is actually happening. The Sponsoring Entity will typically take about 7-10
days before announcing a vote result.
+The decision to accept a project is taken on a vote by the Sponsor. The
format of this vote will depend on the rules of the entity in question. Here
again it helps if you have a PMC Member (or board member if the Sponsor is the
ASF board) aligned with your project (preferably as your Champion) because you
stand a better chance of getting feedback about what is actually happening.
The Sponsor will typically take about 7-10 days before announcing a vote
result.
-If that vote is affirmative, the Sponsoring Entity will propose to the
__Incubator PMC __ (referencing the voting result e-mail) that your candidate
project be escalated to __Podling __ status. The Sponsoring Entity will assign
a __Shepherd __. The Shepherd may, or may not, be your original Sponsor. If
not, it is expected your Sponsor will remain involved during the rest of the
Incubation process, providing as much assistance as possible.
+If that vote is affirmative, the Sponsor will propose to the __Incubator PMC
__ (referencing the voting result e-mail) that your candidate project be
escalated to __Podling __ status. The Sponsor will assign a __Mentor __. The
Mentor may, or may not, be your original Champion. If not, it is expected your
Champion will remain involved during the rest of the Incubation process,
providing as much assistance as possible.
-The Shepherd is there to protect you, but be warned - the Shepherd is also
holding a big stick. The Shepherd is automatically made a member of the
Incubator PMC, and reports to both it and the Sponsoring Entity on your overall
health and suitability for eventual inclusion within the Apache Community (or
recommendation to terminate). However, the Shepherd (with the assistance of
the Sponsor) is also looking after you through the incubation.
+The Mentor is there to protect you, but be warned - the Mentor is also
holding a big stick. The Mentor is automatically made a member of the Incubator
PMC, and reports to both it and the Sponsor on your overall health and
suitability for eventual inclusion within the Apache Community (or
recommendation to terminate). However, the Mentor (with the assistance of the
Champion) is also looking after you through the incubation.
-One of the roles of the Shepherd is to keep away the wolves - and in the
case of incubation the wolf is the Incubator PMC, the policies, the process,
and inevitable bureaucracy and delays. The Shepherd can help you by guiding
and protecting you from much of this based on his/her experience in the process
and familiarity with the policy and procedures of incubation. In performing
their role, the Shepherd is representing the Sponsoring Entity.
+One of the roles of the Mentor is to keep away the wolves - and in the case
of incubation the wolf is the Incubator PMC, the policies, the process, and
inevitable bureaucracy and delays. The Mentor can help you by guiding and
protecting you from much of this based on his/her experience in the process and
familiarity with the policy and procedures of incubation. In performing their
role, the Mentor is representing the Sponsor.
-Your Sponsoring Entity, represented by your Shepherd, has specific
responsibilities towards you and the Incubator PMC. There are a bunch of
administrative and technical actions to take care of. Your Shepherd is
responsible for ensuring that these things happen quickly and efficiently.
Also, your Shepherd is going to help you out with the getting in place of the
policies and procedures you use for introducing new comitters, decision making,
etc. These aspects will be watched closely by the Incubator PMC as they
provide a good indication of community dynamics, health and correlation with
Apache practices.
+Your Sponsor, represented by your Mentor, has specific responsibilities
towards you and the Incubator PMC. There are a bunch of administrative and
technical actions to take care of. Your Mentor is responsible for ensuring
that these things happen quickly and efficiently. Also, your Mentor is going
to help you out with the getting in place of the policies and procedures you
use for introducing new comitters, decision making, etc. These aspects will be
watched closely by the Incubator PMC as they provide a good indication of
community dynamics, health and correlation with Apache practices.
!!!Review
-As your project sorts things out and things stabilize (infrastructure,
communications, decision making) you will inevitably come under an assessment
by the Incubator PMC concerning the exit of your project from the incubator.
Keep in mind that exit can be a good things and bad thing. Exit via escalation
to a top-level project or perhaps a subproject of an existing PMC would
typically be viewed as a positive exit. On the other-hand, termination is also
an exit condition that may be considered. With an upcoming assessment it is
generally a good idea to have your STATUS file right up to-date and to ensure
that your Shepherd is doing his/her job of evangelizing your project and has
good picture of where you are relative to acceptance or the last assessment
point. This information will help the Incubator PMC to recommend the best
action for for your project.
+As your project sorts things out and things stabilize (infrastructure,
communications, decision making) you will inevitably come under an assessment
by the Incubator PMC concerning the exit of your project from the incubator.
Keep in mind that exit can be a good things and bad thing. Exit via escalation
to a top-level project or perhaps a subproject of an existing PMC would
typically be viewed as a positive exit. On the other-hand, termination is also
an exit condition that may be considered. With an upcoming assessment it is
generally a good idea to have your STATUS file right up to-date and to ensure
that your Mentor is doing his/her job of evangelizing your project and has good
picture of where you are relative to acceptance or the last assessment point.
This information will help the Incubator PMC to recommend the best action for
for your project.
-Conclusion of a review process will be a recommendation (to the Sponsoring
Entity) of one of the following:
+Conclusion of a review process will be a recommendation (to the Sponsor) of
one of the following:
* termination;
* continuation under incubation with recommendations; or
* exit via escalation into Apache.
-Note that whilst this is a recommendation, it carries a lot of weight. A
Sponsoring Entity will only over-ride the recommendation of the Incubator in
exceptional circumstances, and even then it is likely that the issue in
question would be escalated to the ASF board for their consideration.
+Note that whilst this is a recommendation, it carries a lot of weight. A
Sponsor will only over-ride the recommendation of the Incubator in exceptional
circumstances, and even then it is likely that the issue in question would be
escalated to the ASF board for their consideration.
!!Termination
-If you receive a recommendation for termination then you have a problem.
Chances are that there are either legal or structural problems with your
project that in the opinion of the Incubator PMC are not resolvable within a
reasonable time frame. A termination decision is basically time to close down
the project. However, you do have the right to appeal a termination decision
with the Board of Directors and/or your Sponsoring Entity. You should be aware
that several Members of the Board are also Members of the Incubator PMC and as
such, an appeal is unlikely to be successful.
+If you receive a recommendation for termination then you have a problem.
Chances are that there are either legal or structural problems with your
project that in the opinion of the Incubator PMC are not resolvable within a
reasonable time frame. A termination decision is basically time to close down
the project. However, you do have the right to appeal a termination decision
with the Board of Directors and/or your Sponsor. You should be aware that
several Members of the Board are also Members of the Incubator PMC and as such,
an appeal is unlikely to be successful.
!!Continuation
-A recommendation by the Incubator PMC for continuation of incubation shall
include development recommendations. The Incubator PMC has a responsibility to
ensure that the recommended actions are tangible and quantifiable. For
example, an assessment could be that your project has not established a
sufficient community to be viable, in which case the Incubator PMC is obliged
to state specific targets that they consider as viable. This does not
necessarily mean that if you meet this target by the next review that you are
out of incubation - but it does give you concrete achievements that you can
site. Your Shepherd is also specifically accountable to you for ensuring that
the recommendations for continuation are usable, substantive and tangible. If
this is not the case, you have every right to appeal an Incubator decision to
the Apache Board - however, if your Shepherd is doing a good job, neither of
these scenarios should arise.
+A recommendation by the Incubator PMC for continuation of incubation shall
include development recommendations. The Incubator PMC has a responsibility to
ensure that the recommended actions are tangible and quantifiable. For
example, an assessment could be that your project has not established a
sufficient community to be viable, in which case the Incubator PMC is obliged
to state specific targets that they consider as viable. This does not
necessarily mean that if you meet this target by the next review that you are
out of incubation - but it does give you concrete achievements that you can
site. Your Mentor is also specifically accountable to you for ensuring that the
recommendations for continuation are usable, substantive and tangible. If this
is not the case, you have every right to appeal an Incubator decision to the
Apache Board - however, if your Mentor is doing a good job, neither of these
scenarios should arise.
!!Escalation
For Podlings that aim to establish sub-projects or products within existing
communities you are almost home-free. The main issues you need to deal with now
is migration of you code into the target project - something you should be
confident in doing based on the contacts and understanding you gained during
initial establishment and incubation.
-For projects aiming to be a Top-Level-Project (TLP), you have an additional
obstacle - namely the ASF Board. While the ASF Board might be your sponsoring
entity, this does not mean they have formally accepted you as a TLP. To
establish a TLP you need to draft a board motion that identifies the project
scope, mission and charter. You can submit the motion to the Board using the
[EMAIL PROTECTED] email address. Well-prepared projects will have already
developed contacts with members of the Board so this should not be a surprise
agenda item. Keep in mind that the Board can approve your motion as supplied,
amend it, or reject it. If you are rejected then you need to sort this out
with the Incubator PMC and allies you have developed during the incubation
process - i.e. for a TLP objective the Incubator PMC OK is only half of the
story.
+For projects aiming to be a Top-Level-Project (TLP), you have an additional
obstacle - namely the ASF Board. While the ASF Board might be your Sponsor,
this does not mean they have formally accepted you as a TLP. To establish a
TLP you need to draft a board motion that identifies the project scope, mission
and charter. You can submit the motion to the Board using the [EMAIL
PROTECTED] email address. Well-prepared projects will have already developed
contacts with members of the Board so this should not be a surprise agenda
item. Keep in mind that the Board can approve your motion as supplied, amend
it, or reject it. If you are rejected then you need to sort this out with the
Incubator PMC and allies you have developed during the incubation process -
i.e. for a TLP objective the Incubator PMC OK is only half of the story.
However, in practice, assuming you are building contacts with members in
Apache, the Incubator PMC, and the ASF Board - the transition from Podling to
TLP should be a smooth and painless process.
1.2 +26 -26
incubator/site/incubation/Roles_and_Responsibilities.cwiki
Index: Roles_and_Responsibilities.cwiki
===================================================================
RCS file:
/home/cvs/incubator/site/incubation/Roles_and_Responsibilities.cwiki,v
retrieving revision 1.1
retrieving revision 1.2
diff -u -r1.1 -r1.2
--- Roles_and_Responsibilities.cwiki 16 Oct 2003 15:28:42 -0000 1.1
+++ Roles_and_Responsibilities.cwiki 25 Oct 2003 04:43:58 -0000 1.2
@@ -2,7 +2,7 @@
__This is currently a draft, and has no official status.__
-This document describes the roles (including Sponsor, Contributor, Shepherd)
and provides an overview of the responsibilities of the different parties
involved in an incubation process.
+This document describes the roles (including Sponsor, Contributor, Mentor)
and provides an overview of the responsibilities of the different parties
involved in an incubation process.
!!Incubator Project Management Committee (PMC)
@@ -13,8 +13,8 @@
* acceptance and oversight of candidate projects submitted or proposed to
become part of the Foundation;
* providing guidance and ensuring that sub-projects under it's purview
develop products according to the Foundation's philosophy and guidelines for
collaborative development;
* providing a repository for the storage of incubation history and
information;
-* assisting a Podling's Shepherd in discharging her/his duties;
-* regularly evaluating projects under its purview for the purposes of
recommending to the Sponsoring Entity whether the project should:
+* assisting a Podling's Mentor in discharging her/his duties;
+* regularly evaluating projects under its purview for the purposes of
recommending to the Sponsor whether the project should:
** successfully exit incubation;
** continue to receive guidance and support within the Incubator; or
** be terminated.
@@ -23,7 +23,7 @@
A project going through the Incubator will therefore be required to
regularly report to the Incubator PMC. This will help the PMC in its role of
reviewing the status of a project under incubation.
-Finally, the Incubator PMC is the ASF body with the greatest level of
expertise and experience in the Incubation process. They provide a store of
knowledge that can be called on by the Shepherd or a Podling during (or even
after) the incubation process. In cases where an Incubation is particularly
large, or where the Incubator PMC otherwise feels the Shepherd needs additional
assistance, the Incubator PMC may choose to provide an experienced Shepherd to
assist the main Shepherd in discharging their duty.
+Finally, the Incubator PMC is the ASF body with the greatest level of
expertise and experience in the Incubation process. They provide a store of
knowledge that can be called on by the Mentor or a Podling during (or even
after) the incubation process. In cases where an Incubation is particularly
large, or where the Incubator PMC otherwise feels the Mentor needs additional
assistance, the Incubator PMC may choose to provide an experienced Mentor to
assist the main Mentor in discharging their duty.
!!Chair of the Incubator PMC
@@ -33,48 +33,48 @@
A Candidate is a project that is proposed for incubation. A Candidate shall
meet the following minimum criteria:
-* affiliated with a named *Sponsor* (an ASF Member or Officer; see below)
+* affiliated with a named *Champion* (an ASF Member or Officer; see below)
Optionally, a candidate may:
-* declare an affiliation with an existing Apache Project in which case it is
expected that the Sponsor is a member of the affiliated project, and the
project will become the *Sponsoring Entity*;
+* declare an affiliation with an existing Apache Project in which case it is
expected that the Champion is a member of the affiliated project, and the
project will become the *Sponsor*;
* specify requirements that may be anticipated during incubation; and/or
* provide a summary of the project relationship/dependencies (existing or
planned with existing Apache Projects/Products).
Naturally, projects will need more than this in order to exit incubation
status.
-A candidate project compliant with the above criteria may be proposed by the
Sponsor to the Sponsoring Entity for acceptance as a Podling. Acceptance of a
candidate shall be subject to the formal voting method of the Sponsoring
Entity. Should that vote be accepted, the Sponsoring Entity will request that
the Incubator PMC accept the candidate as a Podling under incubation. The
Sponsoring Entity shall assign a Shepard, who shall be granted membership of
the Incubator PMC for the duration of the incubation process.
+A candidate project compliant with the above criteria may be proposed by the
Champion to the Sponsor for acceptance as a Podling. Acceptance of a candidate
shall be subject to the formal voting method of the Sponsor. Should that vote
be accepted, the Sponsor will request that the Incubator PMC accept the
candidate as a Podling under incubation. The Sponsor shall assign a Mentor,
who shall be granted membership of the Incubator PMC for the duration of the
incubation process.
-!!Sponsor
+!!Champion
-A candidate project shall be sponsored by an [Officer
|http://www.apache.org/foundation/index.html] or [Member
|http://www.apache.org/foundation/members.html] of the Foundation. The Sponsor
assists the candidate on their initial submission to a Sponsoring Entity.
While private conversations are not generally encouraged within the Apache
community, the Sponsor's relationship with the Candidate should allow for this
in order to educate the Candidate about the Apache Way and prepare the project
for the questions and issues likely to be raised by the community.
+A candidate project shall be sponsored by an [Officer
|http://www.apache.org/foundation/index.html] or [Member
|http://www.apache.org/foundation/members.html] of the Foundation. The
Champion assists the candidate on their initial submission to a Sponsor. While
private conversations are not generally encouraged within the Apache community,
the Champion's relationship with the Candidate should allow for this in order
to educate the Candidate about the Apache Way and prepare the project for the
questions and issues likely to be raised by the community.
-Where the Sponsor is not a Member of the Foundation (i.e. is an Officer
only), the Sponsor shall be a member of the PMC of the Sponsoring Entity.
+Where the Champion is not a Member of the Foundation (i.e. is an Officer
only), the Champion shall be a member of the PMC of the Sponsor.
-While the Sponsor has no formal responsibility within the Incubation process
(other than to review and comment on a Candidate's proposal within the
Sponsoring Entity), it is expected that they will play an active role. A lack
of interest on the part of a Sponsor may be seen by the Incubator PMC as a
negative indicator during the course of incubation.
+While the Champion has no formal responsibility within the Incubation
process (other than to review and comment on a Candidate's proposal within the
Sponsor), it is expected that they will play an active role. A lack of
interest on the part of a Champion may be seen by the Incubator PMC as a
negative indicator during the course of incubation.
-!!Sponsoring Entity
+!!Sponsor
-The Sponsoring Entity is the entity within the ASF that makes the
determination that a candidate would make a worthy addition to the ASF, and
agrees to take on the candidate in question (or in the case of the Incubator
PMC, assist it in finding a home) should it complete the incubation process.
+The Sponsor is the entity within the ASF that makes the determination that a
candidate would make a worthy addition to the ASF, and agrees to take on the
candidate in question (or in the case of the Incubator PMC, assist it in
finding a home) should it complete the incubation process.
-A Sponsoring Entity will be one of:
+A Sponsor will be one of:
* The Board of the Apache Software Foundation. In this case, it is expected
that the candidate would become a TLP on successful completion of Incubation.
* A Top Level Project within the ASF. In this case, the project in question
has agreed that the candidate is a good fit for their project, and will take on
the candidate as a sub-project upon successful completion of Incubation.
* The Incubator PMC. In this case, the Incubator PMC agrees that the
project in question will make a good addition to the ASF, but there is no clear
"owner" of the candidate should it successfully complete incubation. An
incubation exit requirement for such candidates will be the identification (and
successfuly lobbying) of an "owner" entity - either the board (and the
candidate will be a TLP) or another project.
-Note that a Sponsoring Entity is more than just a final resting place for a
candidate that successfully completes incubation. The Sponsoring Entity, by
taking on a candidate, is indicating that they believe the candidate will make
a worthy addition to the ASF, and takes responsibility for assisting the
podling through the Incubation process. The Sponsoring Entity is therefore
expected to be actively involved in the incubation process and assist where
necessary, giving the podling the best possible chance of success. In
addition, an entity that is a Top Level Project should be involved in the
Candidate's incubation in order to educate the Candidate about practices that
are specific to that TLP and about other relevant projects within the TLP.
+Note that a Sponsor is more than just a final resting place for a candidate
that successfully completes incubation. The Sponsor, by taking on a candidate,
is indicating that they believe the candidate will make a worthy addition to
the ASF, and takes responsibility for assisting the podling through the
Incubation process. The Sponsor is therefore expected to be actively involved
in the incubation process and assist where necessary, giving the podling the
best possible chance of success. In addition, an entity that is a Top Level
Project should be involved in the Candidate's incubation in order to educate
the Candidate about practices that are specific to that TLP and about other
relevant projects within the TLP.
-However, while the Sponsoring Entity is expected to be actively involved, it
is formally representated by the Shepherd. The Shepherd is the individual
accountable to the Incubator PMC for ensuring the incubation process is
correctly followed. In cases where the Shepherd is not fulfilling their
responsibilities, the Sponsoring Entity (in particular its Chair) will be
expected to remedy the situation.
+However, while the Sponsor is expected to be actively involved, it is
formally representated by the Mentor. The Mentor is the individual accountable
to the Incubator PMC for ensuring the incubation process is correctly followed.
In cases where the Mentor is not fulfilling their responsibilities, the
Sponsor (in particular its Chair) will be expected to remedy the situation.
-!Responsibilities of the Sponsoring Entity
+!Responsibilities of the Sponsor
* to provide initial approval for a Canidate to be accepted as a Podling
-* to nominate a Shepherd for the incubation process
+* to nominate a Mentor for the incubation process
-!!Shepherd
+!!Mentor
-A Shepherd is a role undertaken by a permanent member of the Apache Software
Foundation and is chosen by the Sponsoring Entity to actively lead in the
discharge of their duties (listed above). Upon acceptance by the Incubator
PMC, the Shepherd automatically becomes a member of the Incubator PMC. A
Shepherd has specific responsibilities towards the Incubator PMC, the
Sponsoring Entity and towards the members of the assigned Podling.
+A Mentor is a role undertaken by a permanent member of the Apache Software
Foundation and is chosen by the Sponsor to actively lead in the discharge of
their duties (listed above). Upon acceptance by the Incubator PMC, the Mentor
automatically becomes a member of the Incubator PMC. A Mentor has specific
responsibilities towards the Incubator PMC, the Sponsor and towards the members
of the assigned Podling.
!Responsibilities towards Podling Members
@@ -90,19 +90,19 @@
* monitoring the Podling through the incubation process;
* evaluating the compliance of the Podling with Incubator PMC policies and
procedures;
* assessment of the Podling status with respect to continuation/exit
strategy;
-* to notify the Incubator PMC and Sponsoring Entity of the completion of
administrative actions; and
-* to provide updates to the Incubator PMC and Sponsoring Entity on the
status of license grants (where and as appropriate) and other relevant legal
information pertaining to the Podling.
+* to notify the Incubator PMC and Sponsor of the completion of
administrative actions; and
+* to provide updates to the Incubator PMC and Sponsor on the status of
license grants (where and as appropriate) and other relevant legal information
pertaining to the Podling.
!Committers
-The candidate shall declare an initial set of committers. On acceptance of
a candidate project, the assigned Shepherd shall be given access to the
Podling's cvs repository for the duration of the incubation process. This is
to allow the Shepherd to perform their incubation duties, and is for
administrative purposes only. To be given full committer privileges, such as
the right to add new code to the repository, the Shepherd must earn them as
would any other potential new committer. In some cases, the Shepherd may be
part of the initial set of declared committers, but this is not a requirement
of the Incubation process.
+The candidate shall declare an initial set of committers. On acceptance of
a candidate project, the assigned Mentor shall be given access to the Podling's
cvs repository for the duration of the incubation process. This is to allow
the Mentor to perform their incubation duties, and is for administrative
purposes only. To be given full committer privileges, such as the right to add
new code to the repository, the Mentor must earn them as would any other
potential new committer. In some cases, the Mentor may be part of the initial
set of declared committers, but this is not a requirement of the Incubation
process.
-In association with its Shepherd and Sponsor, a Podling community is largely
free to get on with the stuff they want to do (code, architecture, product,
solutions, etc.) with minimal disruption related to the incubator process.
+In association with its Mentor and Champion, a Podling community is largely
free to get on with the stuff they want to do (code, architecture, product,
solutions, etc.) with minimal disruption related to the incubator process.
However, you need to make sure of a number of things:
-* keep your Shepherd informed - he/she is reporting to the PMC and generally
speaking "no news is bad news". Of course, conducting business on the
project's mailing lists is one important way to do this.
-* make sure your Sponsor is continuously in-the-loop and has the latest and
greatest information about your project
+* keep your Mentor informed - he/she is reporting to the PMC and generally
speaking "no news is bad news". Of course, conducting business on the
project's mailing lists is one important way to do this.
+* make sure your Champion is continuously in-the-loop and has the latest and
greatest information about your project
* actively seek and recruit committers to your project - preferably linking
you with existing Apache communities
* make sure your decision making process is visible and accountable
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