Hello all, We got a few questions related to the reimbursement process, so to help clarify some points, I'm highlighting Steve's email[1] from a few days ago and answering a few questions.
1. http://lists.debconf.org/lurker/message/20140822.080312.3082e0d6.en.html If you have been approved for travel sponsorship, you will need to make sure to keep some documentation of your travel: in particular, you will need to have a receipt showing the purchase of your ticket and its price, as well as a copy of your ticket or (in the case of an e-ticket) your boarding passes. So be sure to keep the boarding passes from your trip. Once your travel is completed, you will be able to request reimbursement by sending email to [email protected] with the requested amount and copies of the receipts or other documentation of the expenses, and also attaching a completed copy of the SPI reimbursement form: http://www.spi-inc.org/treasurer/SPI_reimbursement_request.pdf Q: So, what do I have to do? A: You didn't read the two paragraphs above, did you? :-) * Get some doc with your ticket details (including price) * Fill http://www.spi-inc.org/treasurer/SPI_reimbursement_request.pdf * Send the doc and the form to [email protected] * Wait to get your money back Q: Do I have to send paperwork by traditional non-electronic mail? A: We hope not. We are expecting to handle all the cases by e-mail. Q: Do I need to show paperwork at DebConf? A: No. You have to send all the paperwork (which are basically two documents: your receipt and the reimbursement form) by email to the SPI Treasurer. Q: When can I expect to get the money back? A: It is hard to say or predict. Here's why: after DebConf14 ends, the Bursaries Team will make a final list of everybody that was granted travel sponsorship and did attend the conference (a.k.a. registered at the Front Desk). We will send this list to the SPI Treasurer so they have a list of approved reimbursements. The final part is the actual transfer which involve times outside of our control and can vary from country to country. Also, keep in mind that there will be a spike of reimbursement requests, so it will take a few takes for SPI Treasurer to process it. If you have any other questions or doubts, suggestions or ideas, criticism of feedback, or if after sending your paperwork, you don't hear back from us in a couple of weeks, do not hesitate to contact DebConf14 Bursaries Team: [email protected] Kind regards, -- Felipe Augusto van de Wiel (faw) <[email protected]> _______________________________________________ Debconf-announce mailing list [email protected] http://lists.debconf.org/mailman/listinfo/debconf-announce
