Hi, To: -project, -team Subject: DebConf9/10[/11] accounting summary Note: this is working copy, ready to send
Hi, I am one of the people watching the budget for DebConf, and as part of that I have recently gone back and tabulated an actual balance sheet for DebConf9 and DebConf10. I thought I would share it here. Background information: This is not "budget", this is actual money movement, as I can find in bank records. That means there are probably bits not included here since they never hit a bank account, such as cash on site. I am considering all money coming from general Debian funds as from/to Debian. Like I said, I am only including _verifiable_ transactions here. If any DebConf transactions have gone through other Debian accounts, I can't know of them and thus they can't be included here. I have converted everything to EUR. And if you are interested, I entered all information into the format as the `ledger` and `hledger` programs take as input, as advertised on Planet Debian some time ago. DebConf 9 had €95715.65 income, €61130.10 expenses, for a net gain of €34585.55. DC9 "took" €9960.17 from Debian (mostly at SPI; Debian allocated USD20k when the budget looked bad), used €462.00 of DC8 surplus. DC9 passed on €44970.55 on to DebConf10 (mostly at FFIS). [dc09-bal] http://rkd.zgib.net/http/debconf/dc9/ DebConf10 had €59716.21 of income, and €130300.76 of expenses, for a net loss of €34584.57. DebConf10 took €44970.55 of DC9 surplus, €443.82 of DC8 surplus, and in the end returned €10580.45 to Debian. DC9 and DC10 combined had a large net transfer of Debian money from SPI to FFIS, since together they got more income in Europe and spent more in the USA. [dc10-bal] http://rkd.zgib.net/http/debconf/dc10/ Overall, these two conferences balanced each other out surprisingly well. The net gain and net loss by the other are within €1 of each other. (This is nothing more than random chance from many factors, not due to any sort of planning on our part.) The DC8 final report states there was further surplus money from DC8, on the order of €12000. I am not tracking this, since I have no means to (and can't verify it myself), but I hope it was absorbed into Debian funds. I don't know how much Debian has contributed to and taken back from DebConf up until and including DC8. I can answer questions about the details of the transactions I can see for these conferences. A detailed balance sheet are linked below. A summary of past conference finances are at [yearly-summary], but I can not answer much about years for which I wasn't around. [yearly-summary] http://wiki.debconf.org/wiki/YearlyBudget It is also worth noting that DC9 (and DC11) are had/have significant amount paid for by sponsors directly - either a sponsor just provided something, or a sponsor paid a vendor directly. These aren't tracked since I don't have documentation of most of them. DebConf11 preview: we have about €50k pledged so far, of which only €10k is received (that I know of). We can expect ~€5k in attendee fees. Our major expense is expected to be travel sponsorship, of which we have ~€35k allocated right now. See the link below for a continuously updated balance sheet. [dc11-bal] http://rkd.zgib.net/http/debconf/accounting-balances.txt I will have more to say in the coming days about DebConf finances. - richard ===== ( How to read the balance sheets: - positive Incomes are reported as negative - expenses are reported as positive - For multi-currency balance sheets, an item with multiple currencies will look like this: 25,000.00 BAM 12,750.00 EUR 22,900.00 USD receivable The lines with blank items apply to the item below them: in the example above, all three of these amounts would apply to the "receivable" balance. ) -- | Richard Darst - rkd@ - boltzmann: up 698 days, 21:24 | http://rkd.zgib.net - pgp 0xBD356740 | "Ye shall know the truth and -- the truth shall make you free" _______________________________________________ Debconf-team mailing list [email protected] http://lists.debconf.org/mailman/listinfo/debconf-team
