Hotel staff: - Octavio Gallo; Events Executive Crowne Plaza Convention Center - Lidia Frech; Corporative Accounts Director Crowne Plaza Hotel - Raúl Zeledón; Food & Beverages Director Crowne Plaza Hotel
Local team: - Leandro Gómez (leogg) - Norman García (n0rman) 1. General ** The Crowne Plaza Hotel will give the local team some photos and videos that we can use for our presentation in Bosnia. ** The Crowne Plaza Hotel will have a free shuttle service from the hotel to Zona Viva (shopping center/entertainment district). ** There will be a DC12 front desk at the hotel check-in desk - if needed. ** The hotel can arrange for some tour operators to give information during DebConf. ** The hotel can arrange for an ambulance/paramedic unit to be present during DebConf, in case we need it. 2. Food ** Restaurante Los Continentes (at the hotel) can only accommodate 60 people. ** We could have lunch at the convention center instead (buffet style) - No extra charge for the additional spaces. ** There will be a varied menu during the two weeks. ** There will be food available for vegetarian / vegan / lactose-intolerant / gluten-sensitive / religious (of any denomination) people. ** Denis (from the DC12 team) will be the point of contact between the hotel and the local team. ** Denis will present several options for "special meals". ** Denis and Raúl will work on a menu for DebConf12. ** "Special meals" won't cost extra. 3. Network connectivity ** Local team will discuss this via mail with Daniel Pinto (network manager at Crowne Plaza). ** Daniel Pinto will introduce the local team to people at ENITEL (the hotel's ISP) in order to see if they can sponsor the event. 4. Accomodation ** Lidia is going to find out the final date when we have to make reservations. ** We don't need to pay in order to make the reservations. ** We can block a minimum quantity of rooms and upgrade (block more rooms) as needed. ** Professional and sponsored atendees can make reservations via web (with a DebConf code). ** The hotel has two rooms ready for handicapped people. ** The hotel has ramps and elevators and all of the common areas are accesible (lobby, restaurants, business center). 5. Venue ** We made a pre-reservation of 2 hacklabs, 2 conference room + 1 additional (bigger) room for Debian Day. ** Octavio will send the local team a copy of the standard contract. ** We'll need to pay a deposit for the rooms (10%, 15% or 30%) when we sign the contract. ** We can pay the deposit in December 2011. ** Wine & cheese party: They don't really like the idea of people bringing their own food/drink. Basically, they don't want any liability if something goes wrong (someone gets food poisoned and decides to sue the hotel). ** We'll probably have to sign a document in order to have the Wine & cheese party at the venue and pay a small fee. ** We checked the accesibility of the venue. The building has ramps and elevators. All the rooms (both at ground and second level are accesible).
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