> If that was possible, I would recommend this: > > Sunday 17th to Wednesday 20th - 70 beds > Wednesday 20th to Friday 22nd - 90 beds > Friday 22nd night - 105 beds > Saturday 23rd night - 200 beds > Sunday 24th to Saturday 30th - 250 beds > Saturday 30th night - 210 rooms > > The exact number of rooms, updated every 15 minutes, can be found > here. The top section, "room" column, is what you need: > http://rkd.zgib.net/http/debconf/only-reconfirmed/rooms-by-date-2.txt
Can you please tell us is this the final number and is the number we are looking at correct: Statistics for ONLY people who have both dates in Penta Number of people: 306 Number of people with accom: 245 Number of people without accom: 61 Total person-room-days: 2264 Room OwnAccom 2011-07-16(Sat) 0 2011-07-17(Sun) 44 2011-07-18(Mon) 59 2011-07-19(Tue) 67 2011-07-20(Wed) 78 2011-07-21(Thu) 88 2011-07-22(Fri) 103 2011-07-23(Sat) 189 2011-07-24(Sun) 239 2011-07-25(Mon) 241 2011-07-26(Tue) 241 2011-07-27(Wed) 242 2011-07-28(Thu) 239 2011-07-29(Fri) 235 2011-07-30(Sat) 199 2011-07-31(Sun) 0 2011/7/7 Richard Darst <[email protected]>: > DIVA Staff, > > I have been looking at our numbers of attendees requesting > accommodations. > > Right now, it seems we have 2278 person-nights (total nights times > people) of accommodations requested. At the Hotel Bosna price, this > would be 2280*38€ = 86.640€. This provides a maximum for > accommodation costs. > > I made a quick calculation, and putting everyone in the cheapest > hotels first, the cost would be around 63.000€. However, this might > upset Hotel Bosna, since we would have almost no people there the > first week but be eating there. > > We have couples which can share a room, but unfortunately this isn't > tracked yet. I suggest we just get enough beds for now for everyone. > > Can we change the reserved rooms later, when people cancel or need an > extra day or night? Since the shuttles from Zagreb are not going to > run, we should expect a lot of date changes once that is announced. > > Is it possible to reserve a certain block of rooms, and then pay for > only the amount of people who are there those days, even if some rooms > are empty? This would be simplest for all involved, if the hotels can > agree to this. > > If that was possible, I would recommend this: > > Sunday 17th to Wednesday 20th - 70 beds > Wednesday 20th to Friday 22nd - 90 beds > Friday 22nd night - 105 beds > Saturday 23rd night - 200 beds > Sunday 24th to Saturday 30th - 250 beds > Saturday 30th night - 210 rooms > > The exact number of rooms, updated every 15 minutes, can be found > here. The top section, "room" column, is what you need: > http://rkd.zgib.net/http/debconf/only-reconfirmed/rooms-by-date-2.txt > > You could also reserve this and we will slightly reduce the rooms (can > we tell the hotel we don't need them?) after we do assignments. > > This has often worked in past years. If we had a list of exact rooms > we had available, I could have a room assigner give people their exact > room assignments. > > We need to plan for changes: Because of the new changes in travel > plans, and normal last-minute cancellations, there will be last minute > changes. The room assigner will communicate with DIVA/the hotels as > people change their plans and the rooms need to be updated. The wiki > page says this should not be a problem: is that still correct? > > As for which hotels to get: I would recommend putting one person per > room in Hotel Bosna, for 120 people total. This will also save us > some money. > > I would then recommend reserving every room in Vidovici and Palas, and > we put only one person per room, then we would have _almost_ the right > number of rooms. We would double some people up, and when we need to > make changes, we can double people up to get extra capacity if we need > to. > > Thank you for your time in making DebConf a success, > > - Richard Darst > > -- > | Richard Darst - rkd@ - boltzmann: up 716 days, 4:41 > | http://rkd.zgib.net - pgp 0xBD356740 > | "Ye shall know the truth and -- the truth shall make you free" > _______________________________________________ Debconf-team mailing list [email protected] http://lists.debconf.org/mailman/listinfo/debconf-team
