On Thu, Jun 21, 2012 at 6:07 PM, Leandro Gómez <[email protected]> wrote:
> On Wed, Jun 20, 2012 at 9:19 PM, Leandro Gómez <[email protected]>wrote: > >> Hello -team, >> >> We have a meeting with Seminole Hotel tomorrow at 1pm (17UTC) >> > > Update on hotels: > > >> and I wanted to check with you the final numbers for govt sponsored >> DebCamp accomodation so we can make the reservation. According to [0] we >> have 84 people (67 sponsored accommodation+17 pro/corporate): >> >> Date of arrival/Nights >> > 2012-07-01(Sun) 46 6 >> > 2012-07-02(Mon) 9 5 >> > 2012-07-03(Tue) 3 4 >> > 2012-07-04(Wed) 11 3 >> > 2012-07-05(Thu) 6 2 >> > 2012-07-06(Fri) 9 1 >> >> Total person-room-nights covered by govt sponsorship: 387 >> >> Reservation for DebConf: >> >> > 84 people*8 nights = 672 nights payed by us at Seminole Hotel >> > In USD dollars: 672*29.99 = $20513.28 >> >> > We blocked accommodation for the 84 debcampers from July 1st. to July > 15th. according to the dates/data above. > > ISIC is going to sign a contract with the hotel next week. We should by > then (Wednesday 27/7?) have money in .ni to pay 50% of the hotel costs in > advance. > > >> In addition to this, we have 80 people arriving the 7th. and 8th. (46 >> sponsored accommodation+34 pro/corporate): >> >> > Hotel Seminole is going to send us two quotes this week: > > > The first one for 80 persons (debconfers) staying at Seminole Hotel > Just got the quote from Seminole Hotel: > Total cost is: $19480.50 dollars > Cost per person/night: $32.47 > > The second quote for the same 80 persons, but staying at Brandts Hotel > (they have a special discount with Brandts; located three blocks away from > Seminole) > > The Brandts quote is probably going to be much cheaper than the Seminole > one. We have to evaluate then if we want stay at the same hotel at a higher > price or if we want to reduce costs and split between two places. > > Other things discussed at todays meeting: > > > Shuttle service (airport-hotel): Provided for free by the hotel. We need > to set up a wiki page with the info of people staying at Seminole (sending > mail later tonight to -discuss). > > The shuttle service will also be provided for free for people staying at > the Brandts Hotel. > > We also discussed the possibility of having two buses at the UCA exit at > around 9pm for those wants a free ride to the hotel after dinner. > > Hotel has pool, sauna, gym, Internet (in rooms and common areas) that > can be used for free by the guests. > >Breakfast is included in the price. > > >> Date of arrival/Nights >> > 2012-07-07(Sat) 40 8 >> > 2012-07-08(Sun) 40 7 >> >> > (40*8)+(40*7) = 600 person-room-nights payed by us at >> $hotel_of_our_choice >> > The total number is a bit overestimated as I'm assuming that >> *everybody* is staying until the 15th. >> >> Actually, the total number of accommodated people starts going down on >> the 9th. >> >> People leaving hotels >> > 2012-07-09(Mon) 2 >> > 2012-07-10(Tue) 1 >> > 2012-07-11(Wed) 3 >> > 2012-07-12(Thu) 3 >> > 2012-07-13(Fri) 3 >> > 2012-07-14(Sat) 27 >> > 2012-07-15(Sun) 123 >> >> So, I have two very important questions for you: >> >> 1. How many rooms are you comfortable with booking at Seminole and how >> many at other $hotels for both DebCamp/DebConf? >> 2. If Seminole give us the same $29.99/pp rate for people coming on the >> 7th. (or after), should we make the reservation/try to fit as many people >> as we can in that hotel and the rest in the smaller ones? >> >> Cheers, >> >> [0] - http://debconf-data.alioth.debian.org/stats/rooms-by-date-2.txt >> > >
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