On 02/08/12 11:22, Giacomo Catenazzi wrote: > On 31.07.2012 18:02, Moray Allan wrote: >> We should create a cancellation policy. This might just be that >> DebConf registration fees are non-refundable. Or, that they are >> non-refundable after some date a few months before the conference. In >> either case, it probably needs a few more terms inspired by whatever >> other events say. Ideas?
Some people have annual travel insurance If they don't, they could insure for attending DebConf There is a gotcha: for non-business travel insurance, the person may not be insured for conference fees. They may just be able to claim flights, accommodation and food - but not conference fees. The insurance policy usually says they can ONLY claim these costs if the accommodation is non-refundable Therefore, to make it as easy as possible for people a) DebConf should give people a bill or receipt that shows how much money they paid for their accommodation and food, b) the document needs to say it is non-refundable and non-transferable If there is a friendly cancellation policy, then it will mean people won't be able to reclaim money from travel insurance. > I'm not sure. With a strict non-refundable policy, maybe some people > will wait more before to proceed to the payment (and IIRC most of > attendees paid in last 1 to 2 months) anyway. That is true: that is why many events give people a discount for early payment (as well as the currency exchange benefits hinted at in the other discussion thread) People don't even have to pay all the money up front - just a 20% non-refundable deposit and they can be guaranteed the cheaper price > OTOH we have high costs, so probably the cost of money transfer (on both > direction) should be paid by the professionals. The cost of travel insurance may be less than such fees > BTW in the cancellation policy we should allow substitution of persons > with no costs. Such a clause may need to explain that the substitute can not be a person who already committed to attend and hasn't paid Otherwise, the total number of attendees (and thus total revenue) could fall _______________________________________________ Debconf-team mailing list [email protected] http://lists.debconf.org/mailman/listinfo/debconf-team
