Yes, be very sure in your discussions with the university that of what I might call
Type I conferences: ones that can be rescheduled to e.g., the next week in case of typhoons. Type II conferences: ones that have a lot of international participants with airline tickets that have been purchased a year in advance with no flexibility in their worldwide schedules. 95% of conferences here in Taiwan are type I and that is what facilities staff will assume unless you make it clear to them. Also inquire about which building sections will still be available during a power failure, and back-up power supplies so audio-visual presentations can still continue. As far as transportation during any official Typhoon Declaration periods goes, on the event website of course even all taxi spots (airport, train station, etc.) would be listed along with other options. However make no official endorsement "that the conference staff said to still use them during a typhoon" (and thus are liable if accident occurs.) In all cases it is the participant's responsibility to get him/her self to/from the conference center, and the Committee take no responsibility for what happens outside the complex building. Any chauffeur/limousine services should be listed on the conference website but all contracts should be between the participant and the limousine service and not the Committee and the limousine service: i.e., we did not officially tell the participant to take any transportation service during the official National Typhoon Declaration Period and that a tree fell on the vehicle and injured... is not our responsibility!
