[Adjust mailing list to debconf-team] Hello,
After clicking on send button, I realized it went to -discuss, but I believe this is more -team topic. I am setting email list properly here. 2018-04-15 23:21 GMT+02:00 Héctor Orón Martínez <hector.o...@gmail.com>: > Hello, > > I am not 100% certain of all replies here, so if someone thinks I > might be wrong, please correct me. > > 2018-04-06 9:25 GMT+02:00 shirish शिरीष <shirisha...@gmail.com>: >> I thoroughly admit/confess about debconf event planning works and >> thought this probably would be the most appropriate way to understand >> how things work and have it recorded for posterity and historical >> reference. >> >> It is purely an academic pursuit at the moment. >> >> I had a look at >> >> https://wiki.debconf.org/wiki/Accounting >> >> https://wiki.debconf.org/wiki/Budgeting >> >> https://wiki.debconf.org/wiki/Fundraising >> >> https://wiki.debconf.org/wiki/TravelSponsorship >> >> https://wiki.debconf.org/wiki/YearlyBudget >> >> and last but not the least https://wiki.debconf.org/wiki/MoneyFlow > > This is excellent, I did not even notice those pages before. > >> Sadly, it seems most of the content is somewhat outdated but dunno the >> reasons for that, the usual suspect might be simply lack of time from >> volunteers. > > Indeed, I think the way forward is someone to generalize them, those > seem to have been created for past DebConfs many years ago. > >> The reason I ask is it is not articulated anywhere formally as how the >> whole the budgeting thing works. >> >> Observing from the various interactions on various mailing lists and >> IRC, this is how it seems to work - >> >> 1. Advertise to potential pool of advertisers to support debconf and >> how they can have value out of that relationship. Many are long-time >> supporters so that latter part is not shared but implied. > > +1 > >> 2. Sponsors who reply in the affirmative are given invoices. The >> invoices are similar to IOU https://en.wikipedia.org/wiki/IOU but in a >> formal sense. > > Well, invoices are generated depending on trusted organization invoice > format. Usually SPI is used for most of the cases (USD), however other > TO such Debian France (EUR) are used. Then the local organization, > this year would be OCF.tw (NTD), we also have Debian CH (CHF) > >> 3. From the sponsorship money, the debconf-team gets an informal >> budget from which all expenses, i.e. travel, accommodation >> sponsorships (probably a big slice of the budget), catering, venue and >> catering for last dinner night are added in. The idea is usually to >> have a surplus so that some money is kept for a rainy day. If there is >> a short in the budget, the DPL is requested to either make the short >> good from debian's budget although at times a late surge in >> sponsorship may reduce or cancel that as well. There is also a >> possibility to reduce the travel and accommodation bursaries as well. > > Usually DPL needs to approve a budget for DebConf, then fundraising > attempts to do all posible to reach the goal, if that's not possible, > DPL needs to be requested for extra surplus. > >> 4. After debconf finishes, reports are shared with the sponsors about >> both the travel kit as well as how their names were there on the >> various banners, t-shirts etc. depending upon the sponsorship tier >> they were in. > > Well, yeah, a final report is created and shared with sponsors. > >> 5. Sponsors are pinged to get the invoices good. >> >> 6. After money is received, money is paid to those who were promised >> travel sponsorships within the budget prescribed and who had >> submitted the documents asked. > > Debian funds might be taken, so note, there is no dependencies on > sponsors paying their bits, but it is preferable, some income has been > made before hand. > >> 7. Depending upon when the above is all done, all receipts are done, >> payments done and auditors auditing the account the debconf final >> report is presented as matter of public archives. > > Well, yeah, in an ideal world that'd probably be true. > >> Am I correct in assuming the above flow . I know there are lot more >> details and about a dozen or more mini sub-steps in what I have >> shared. > > For a start is not too bad, it'd need some polishing and review by > DebConf chair, also I am not sure if policies are strictly set on that > regard. > >> If the above simplified explanation is true, where should I put up the >> same, on what wiki page so that's its found with a preferably a link >> to the discussion topic for future debconf planners. >> >> Look forward to know more. > > This is great information, it would be great to standarize on general > workflows in the wiki. Thanks very much for such interest. > Regarding the place, how about creating a > https://wiki.debconf.org/wiki/DebConf/DebConf page and start adding > content there and start moving to subpages stuff that grows? > There are also plans to move wiki at some point to some where I do not > know, so maybe we end up having to redo some pages, maybe it is more > suitable to have a official immutable documents for such things, for > that I would suggest to write it in markdown syntax, then use > conversion tool of preference to generate a website. > > >> -- >> Regards, >> Shirish Agarwal शिरीष अग्रवाल >> My quotes in this email licensed under CC 3.0 >> http://creativecommons.org/licenses/by-nc/3.0/ >> http://flossexperiences.wordpress.com >> EB80 462B 08E1 A0DE A73A 2C2F 9F3D C7A4 E1C4 D2D8 >> > > Cheers > -- > Héctor Orón -.. . -... .. .- -. -.. . ...- . .-.. --- .--. . .-. -- Héctor Orón -.. . -... .. .- -. -.. . ...- . .-.. --- .--. . .-. <free spam> -- Would you like to make a donation towards the upcoming Debian conference? 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