Hello, 2018-08-20 19:09 GMT+02:00 Paulo Henrique de Lima Santana <[email protected]>: > Let the game begin \o/ > > Dear DPL, > > I'm requesting your aproval to the budget below: > > USD -77,827.61 assets:SPI > USD 77,827.61 expenses:roomboard:accommodation > USD 16,750.07 Aladdin > USD 61,077.53 Nacional > -------------------- > 0 > > We need to pay 10% of the ammount until 2018-10-01. So, we are asking these > payments to be done by SPI: > Hotel Aladdin = USD 1,675.00 > Hotel Nacional = USD 6,107.00 > ------------------------ > TOTAL = USD 7,782.00 > > You can read more details about these reservations here: > https://wiki.debian.org/DebConf/19/Accommodation
After some IRC discussion, we agreed it'd be good to have Hotel sign some contract, I have prepared something to use along the lines, please edit as you see fit: https://pad.riseup.net/p/dc19-hotel For completion, I'll paste here a current snapshot of the text you may find in document right now: Dear National Inn, DebConf19 team is pleased to start working with you on our preparations for DebConf19 event, international Debian software developers conference, that will be taking place in Curitiba from 2019-07-XX to 2019-08-YY. DebConf19, via Software in Public Interest (SPI), plans to advance a payment of 10% of the hotel booking for the above mentioned dates, which translates to an amount of XXYYZZ USD/REAIS In exchange to have this payment down, we would like to plan down for other payment milestones: XXX: please review - 50% in May XXYYZZ USD/REAIS - 20% some other time XXYYZZ USD/REAIS - 20% after event some other date XXYYZZ USD/REAIS Making a total of XXYYZZ USD/REAIS after all payments are completed To be able to proceed with following payments, a bank account number would need to be provided and transfers will be send there on the agreed dates. We believe hotel booking includes accomodation for XX rooms, breakfast, access to YY conference rooms and free drinks at the bar(No free drinks :-)) In addition to current booking, we expect a big group of people will be booking on their own for the conference, would you be willing to promote your hotels allowing our attendees some promotion code they could use when booking to get some kind of group discount. Please at your best urgency provide DebConf19 with: "Accommodation Terms and Conditions", including: - Free Guide To Serviced Accommodation Booking Terms & Conditions - Terms of Booking & Booking Deposit - Check-in & Check-out - Cancellation, Returned Deposit & Non-Arrival Conditions - WiFi Fair & Appropriate Usage Policy - Damages & Lost Property - Smoking - Parking - Accessibility Statement - Your Personal Details & Privacy - Terms References & Further Information - Our Right To Cancellation We reserve the right to cancel any booking without compensation, refund or reimbursement if the terms of these conditions are breached. Version 1.0 August 2018 Regards, -- Héctor Orón -.. . -... .. .- -. -.. . ...- . .-.. --- .--. . .-.
