Hi Jongmin, I hereby approve the additional expense.
Thank you for hosting DebConf
Andreas.
Am Mon, Sep 02, 2024 at 04:21:09AM +0900 schrieb Jongmin Kim:
> Dear DebConf team,
>
> I am currently collecting the team member's expenses, which you can find
> in the following document:
>
>
> https://docs.google.com/spreadsheets/d/1KH1oGvpynt8oSK3K_hYt4X0NZLjaiLlpLPhbTM6ooXk/
> **I will add the records into our book shortly..**
>
> While aggregating the amounts, I noticed that our expenditures for
> certain accounts have significantly exceeded our approved budget.
>
> I apologise for not monitoring the expenses in real-time more closely..
>
> ------------------------------- ------------ ------------
> ------------
> Account [budget-5] Spent amount
> Balance
> ------------------------------- ------------ ------------
> ------------
> equipment:av 20,000,000 (20,031,090)
> (31,090) KRW
> local-team 3,000,000 (5,676,844)
> (2,676,844) KRW
> social:conference-dinner 20,000,000 (23,732,000)
> (3,732,000) KRW
> ------------------------------- ------------ ------------
> ------------
>
> Explanation for each accounts:
>
> - For eqiupment:av, we encountered unexpected issues with broken or
> lost equipment, which led to higher expenses than our calculated
> buffers.
>
> - For local-team, the construction period (installing and later
> dismantling the fiber and network equipment with the school before
> DebCamp and after DebConf) by the team people resulted in additional
> expenses.
>
> - For social:conference-dinner, there was a misunderstanding regarding
> the quotation, leading to an underestimation of the budget. We also
> had to urgently rent portable A/Cs and fans, which we did not anticipate
> during our site visit, as there were installed A/Cs at that time.
>
> Given these circumstances, I am considering requesting a reallocation of
> funds and seeking post-approval from the DPL.. Would this be possible?
>
> Like last [5th round], there are no total differences.
>
> Account Differences from the [budget-5]
> (August 4th)
> ------- ----------------
> Total differences 0 KRW
>
> Decresed accounts - 8,300,000 KRW
> equipment:network - 300,000 KRW
> food:catering - 4,000,000 KRW
> accommodation:dormitory:rooms - 4,000,000 KRW
>
> Increased accounts + 8,300,000 KRW
> equipment:av + 300,000 KRW
> social:conference-dinner + 4,000,000 KRW
> local-team + 4,000,000 KRW
>
> Current balances per accounts, including the collected team liabilities:
>
> ------------------------------- ------------ ------------
> ------------
> Account [budget-5] Spent amount
> Balance
> ------------------------------- ------------ ------------
> ------------
> Total 291,470,000 (241,048,427)
> 50,421,573 KRW
> ------------------------------- ------------ ------------
> ------------
> accommodation:dormitory:bed-set 4,400,000 (4,290,000)
> 110,000 KRW
> accommodation:dormitory:rooms 42,500,000 (32,435,000)
> 10,065,000 KRW
> accommodation:guesthouse 3,120,000 (3,120,000)
> 0 KRW
> accommodation:hotels 18,000,000 (17,446,000)
> 554,000 KRW
> child-care 1,000,000 (706,000)
> 294,000 KRW
> equipment:av 20,000,000 (20,031,090)
> (31,090) KRW
> equipment:network 15,000,000 (13,618,717)
> 1,381,283 KRW
> fees:bank 4,500,000 0
> 4,500,000 KRW
> fees:import-tax 4,500,000 0
> 4,500,000 KRW
> food:bar 4,000,000 0
> 4,000,000 KRW
> food:catering 70,000,000 (64,036,420)
> 5,963,580 KRW
> incidental 3,800,000 0
> 3,800,000 KRW
> insurance 2,000,000 (1,623,570)
> 376,430 KRW
> local-stuff 4,000,000 (1,170,400)
> 2,829,600 KRW
> local-team 3,000,000 (5,676,844)
> (2,676,844) KRW
> printing 3,500,000 (3,199,350)
> 300,650 KRW
> site-visit 6,600,000 (966,930)
> 5,633,070 KRW
> social:cheese-and-wine 900,000 (573,090)
> 326,910 KRW
> social:conference-dinner 20,000,000 (23,732,000)
> (3,732,000) KRW
> social:day-trip 20,000,000 (15,184,800)
> 4,815,200 KRW
> swag 20,000,000 (15,189,330)
> 4,810,670 KRW
> t-shirts 10,000,000 (9,372,880)
> 627,120 KRW
> venue:covid 2,000,000 (129,190)
> 1,870,810 KRW
> venue:rooms 7,650,000 (7,650,000)
> 0 KRW
> visa 1,000,000 (896,816)
> 103,184 KRW
> ------------------------------- ------------ ------------
> ------------
> Total 291,470,000 (241,048,427)
> 50,421,573 KRW
> ------------------------------- ------------ ------------
> ------------
>
>
> The collected team's individual expenses have not yet been finalised.
> I am still collecting them.
>
>
> [5th round] https://lists.debian.org/debconf-team/2024/08/msg00001.html
> [budget-5]
> https://salsa.debian.org/debconf-team/public/data/dc24/-/blob/budget-5/budget/budget.ledger
>
> --
> Jongmin Kim
> D3D7 A235 22B6 41FB 78AC C775 0000 01EF CF1A 50FA
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