For the event in SF in April it would be necessary to get going soon. For the type of information that will be required, you could take a look at the proposal from the London event [1]. It was created with ~ 3 months lead time. Note the draft mistakenly used "Apache" in the event name - let's avoid that this time around. Also let's make it clear(er) who is organizing vs. sponsoring the event.
Also see the event branding policy [2]. Note that approval for the event will be required from the PMC and when using Apache marks also from the ASF VP, Brand (or the PMC chair). Thanks, Thomas [1] https://docs.google.com/document/d/1h0y85vxt0AGYdz6SZCbV2jzUGs46_M-keUZTMsm2R0I/edit [2] https://www.apache.org/foundation/marks/events On Thu, Jan 3, 2019 at 12:39 PM Austin Bennett <whatwouldausti...@gmail.com> wrote: > Hi Matthias, etc, > > Trying to get thoughts on formalizing a process for getting proposals > together. I look forward to the potential day that there are many people > that want (rather than just willing) to host a summit in a given region in > a given year. Perhaps too forward looking. > > Also, you mentioned planning London wound up with a tight time window. If > shooting for April in SF, seems the clock might be starting to tick. Any > advice for how much time needed? And guidance on getting whatever formal > needed through Apache - and does this also necessarily involve a Beam PMC > or community vote (probably more related to the first paragraph)? > > Thanks, > Austin > > On Thu, Dec 20, 2018, 1:09 AM Matthias Baetens <baetensmatth...@gmail.com > wrote: > >> Great stuff, thanks for the overview, Austin. >> >> For EU, there are things to say for both Stockholm and Berlin, but I >> think it makes sense to do it on the back of another conference (larger >> chance of people being in town with the same interest). I like Thomas >> comment - we will attract more people from the US if we don't let it >> conflict with the big events there. +1 for doing it around the time of >> Berlin Buzzwords. >> >> For Asia, I'd imagine Singapore would be an option as well. I'll reach >> out to some people that are based there to get a grasp on the size of the >> community there. >> >> Best, >> -M >> >> >> >> On Thu, 20 Dec 2018 at 05:08, Thomas Weise <t...@apache.org> wrote: >> >>> I think for EU there is a proposal to have it next to Berlin Buzzwords >>> in June. That would provide better spacing and avoid conflict with >>> ApacheCon. >>> >>> Thomas >>> >>> >>> On Wed, Dec 19, 2018 at 3:09 PM Suneel Marthi <smar...@apache.org> >>> wrote: >>> >>>> How about Beam Summit in Berlin on Sep 6 immediately following Flink >>>> Forward Berlin on the previous 2 days. >>>> >>>> Same may be for Asia also following Flink Forward Asia where and >>>> whenever it happens. >>>> >>>> On Wed, Dec 19, 2018 at 6:06 PM Austin Bennett < >>>> whatwouldausti...@gmail.com> wrote: >>>> >>>>> Hi All, >>>>> >>>>> I really enjoyed Beam Summit in London (Thanks Matthias!), and there >>>>> was much enthusiasm for continuations. We had selected that location in a >>>>> large part due to the growing community there, and we have users in a >>>>> variety of locations. In our 2019 calendar, >>>>> https://docs.google.com/spreadsheets/d/1CloF63FOKSPM6YIuu8eExjhX6xrIiOp5j4zPbSg3Apo/ >>>>> shared in the past weeks, 3 Summits are tentatively slotted for this year. >>>>> Wanting to start running this by the group to get input. >>>>> >>>>> * Beam Summit NA, in San Francisco, approx 3 April 2019 (following >>>>> Flink Forward). I can organize. >>>>> * Beam Summit Europe, in Stockholm, this was the runner up in voting >>>>> falling behind London. Or perhaps Berlin? October-ish 2019 >>>>> * Beam Summit Asia, in Tokyo ?? >>>>> >>>>> What are general thoughts on locations/dates? >>>>> >>>>> Looking forward to convening in person soon. >>>>> >>>>> Cheers, >>>>> Austin >>>>> >>>>
