Sorry for spamming the list, I'll just copy paste the info we have received from the FOSDEM organizers regarding the stands (no public mail archive that I can point to):
Dear FOSDEM stand organizers, Welcome to FOSDEM! We are very happy to welcome your project this year. Please take your time to read through this information sheet and the Code of Conduct (https://fosdem.org/2020/practical/conduct/). Stands are located in three buildings on the campus: the upper (+2) and lower (+1) corridors of the K building, the lower floor of H and the corridors of AW. The list of stands with their location is on the FOSDEM website (https://fosdem.org/2020/stands/). We will update the page with a link to your website as soon as possible. The location in the building will be provided at the beginning of the event. During FOSDEM, the stands team and the building coordinators can be reached via the H or K infodesk. If it is very urgent, an emergency phone number is available: +32 2 788 74 74. Build-up Before the conference begins on Saturday, you will have time to set up your stand. We ask that you start around 8:30 with building up your stand and finish around 10:00 so all stands are ready by the time our visitors arrive. We will provide each stand with a table, chairs and a power cord. While we try to provide every stand with an individual power socket (Belgian E type - http://www.worldstandards.eu/electricity/plugs-and-sockets/), the layout of the building makes this sometimes impossible, so some stands will share a power cord. WiFi (best-effort) will be present in all buildings, but we cannot provide fixed (ethernet) internet. Please do not move the tables or chairs; the position of stands has to be agreed beforehand with ULB for fire safety reasons, so we have very little flexibility there. For the same reason, we cannot provide extra tables. We kindly ask to not put anything in front of fire equipment, exits or doorways. Most fire equipment is marked with safety tape. To prevent damage to the buildings, please do not attach anything to the walls, windows etc. You can bring anything else (e.g. roll banners, a new, branded, table cloth, demo items etc.), as long as it fits on your table (180x80 cm). During the event For security reasons, we ask that there is always someone from the project present at your stand. This also gives visitors a more pleasant experience, as there will always be somebody at hand to answer questions. We ask that you do not distribute food or drinks; we do not have permission from the ULB to do so. Small quantities (e.g. cookies) are OK, but large-scale distribution or the selling of large amounts of food or drink is not allowed. You must vacate the building by 19:00 on Saturday. Buildings are closed during the night, but not guarded. You can store your valuable items in the cloak room during the night (after 18:00); but you should take your items out before 8. Sunday is a very busy day for the because many people will leave their luggage in the cloak room. Please keep the vicinity of your stand clean; life is better for everybody if the conference is nice and clean. Tear-down When the event ends on Sunday, please clear up your stand and the immediate vicinity. There is a person responsible for every building, and they will be able to help you with any questions you might have regarding tear-down. The clean-up starts when the devrooms close, usually around 17:00. By 17:30, everything should be packed up so we can clean and close the buildings. All items you brought, you should take back. So all posters, stickers, banners etc. that you used to decorate your stand, or did not hand out to visitors, you should take with you or throw in the trash. You would make the clean-up volunteers very happy if you take the time to gently sweep the surroundings of your stand. Every building has a central "Collection point" where you should bring chairs, tables and all other FOSDEM equipment. You will also find brooms and garbage bags there. Please put chairs and tables on the correct carts, and all other FOSDEM equipment in the labeled boxes. It will save us a lot of time afterwards if everything is nicely packed up. We hope you will have a pleasant experience at FOSDEM and that your project will benefit from having a stand. Should you have any more questions or remarks, don't hesitate to contact us via sta...@fosdem.org. Kind regards, The FOSDEM stands team -- Zoran Regvart
