Thank you Melissa. I would suggest the larger minimalist list is better. My justification is that, while sourcing these items is not hard it does take time and coordination. The easier we make things for people the better. I am assuming that the cost of shipping the larger set of items, even if some are unused at the event, will be less than the cost of volunteer time consumed in sourcing the remaining items that are used.
Once we start looking at cost of shipping we might find that the list needs to be trimmed a little. Or perhaps we will end up with three boxes for people to choose from. For now lets proceed with the larger list. Ross Ross Gardler (@rgardler) Senior Technology Evangelist Microsoft Open Technologies, Inc. A subsidiary of Microsoft Corporation On 30 October 2013 10:13, Melissa Warnkin <missywarn...@yahoo.com> wrote: > Thank you all for your feedback. I have collated all of the feedback and > provide you with a revised list (attached). Please keep in mind that this > is strictly the physical box contents; therefore, you might not see all of > your suggestions listed. For other suggestions not related to the physical > box, I have incorporated those for inclusion in the "how-to" document. > > The "minimal list" was kind of difficult, as the feedback varied greatly. > As such, I have provided two options for the minimal box: Option #1 is the > absolute bare minimum, while option #2 has more in it than #1 but less than > the "Maximum" box (not by much though!). > > Please take a moment to review and provide your input on the revised lists. > > Thank you so much!! > ~M > > > > ------------------------------ > *From:* Ross Gardler <rgard...@opendirective.com> > *To:* dev@community.apache.org > *Sent:* Friday, October 4, 2013 11:52 AM > *Subject:* Re: Event-in-a-Box > > Great feedback folks. > > Couple of items to add to the list: > > - pack of various display port adaptors > - Travel converters (to address Isabel's observation regarding different > power requirements) > > Remember that the goal here is to have a single kit that can be sent from > event to event with minimal effort. So the fact that an item needed for > event type Foo but not Bar should still be included. Having said that, it > might be a good idea to have two boxes - the minimal box with the > essentials and the maximum box with everything else and space for the > minimal. This way we can avoid needlessly shipping unwanted stuff. > > Isabel - you make a really good point with respect to "clever shortcuts". I > hope that you (and others) can bring your valuable experience to bear and > help make sure those clever shortcuts get into the kit. I suggest we wait > for Melissa to write the first draft then we weigh in with a "helpful > hints" section. > > Thanks, > Ross > > Ross Gardler (@rgardler) > Senior Technology Evangelist > Microsoft Open Technologies, Inc. > A subsidiary of Microsoft Corporation > > > > > > On 4 October 2013 02:20, Isabel Drost-Fromm <isa...@apache.org> wrote: > > > On Thursday, October 03, 2013 04:17:33 PM Melissa Warnkin wrote: > > > Physical > > > Content List: > > > [...] > > > * Extension cords….how many and what length???? > > > > Keep in mind that depending on where the event takes place it might be > > easier > > to buy the local ones locally. > > > > > > > Please keep in mind that this is an initial draft, and not a > > comprehensive > > > and/or guaranteed list!! I welcome feedback from your past experiences > > from > > > the events that you have coordinated!! Is there anything that I missed, > > or > > > anything on the list above that was not needed??!! > > > > From my personal experience: For anything that is not a Barcamp, the > stuff > > for > > the scheduling grid is not needed. > > > > Concerning WiFi Routers: That may be an advantage of being in Berlin: I > > never > > bothered to set up a separate WiFi for the smaller events but rather went > > for > > locations that provided open access points - co-working spaces usually > work > > well, universities in Germany not so much. With 3G everywhere the need > for > > WiFi at local events is not quite so urgent anymore except for hacking > > events. > > > > When making an Apache related event, I generally find it convenient to > have > > stickers/buttons to give away - people keep asking me where I got the > > stickers > > on my laptop from. Potentially add flyers to give to people (basic > > information > > on the ASF, upcoming events, whatever we want to promote). Depending on > > where > > the event takes place, getting such flyers printed might be less trouble > > when > > done locally. > > > > > > > I welcome feedback based on your past experiences that you think will > > help > > > others in the future with their events!! > > > > Tell them lots about the positive feedback they will get - don't tell > them > > too > > much about the time it *might* take to setup: a) With some clever > shortcuts > > the effort needed can be reduced substantially and b) In general the > > positive > > feedback you get weighs much more than any time put into the event ;) > > > > > > Isabel > > > > > > >
