On 2 May 2014 16:51, <rgard...@opendirective.com> wrote: > Many people here will recall that we previously discussed ComDev owning > the “event in a box”. ASs a reminder this is a kit of “things” that are > useful for projects that plan to put on an event of some kind. The details > of which have been discussed on this list. > > > > > Melissa has completed a full inventory and costing for these materials, > including insurance and shipping to various locations. Melissa will also > manage the box in terms of replenishing consumable items and coordinating > its shipping around the country. > > > > > I would like to request that ComDev own the budget for this item and help > to ensure that it is effectively used across the foundations projects (I.e. > help to ensure PMCs now of its existence). There is already an process for > managing its use (in the old ConCom wiki) and the logistics have been > worked out by Melissa. > > > > > Initially we planned to have a box in the US and a Box in the EU. However, > the logistics of managing a box in the EU are more complicated. My proposal > is only to budget for a US box at this time and, if necessary, seek > additional funds for an EU box should a volunteer to manage it and demand > emerge. >
I told melissa in denver, that I would be happy (and have time) to manage distributing articles including the box in europe, in case its wanted. I am located in malaga spain, which has direct connections to all major cities, the city provides all the normal transport companies. rgds jan I. > > > As a member of this PMC I am happy to take on responsibility for this, of > course I would welcome help from others as well as expect the PMC to > backfill as best as possible should I be unable to continue in this role. > > > > > I include the content list and estimated costs below. > > > Event In A Box $3110 > > > * Shipping $800 > > * Consumables replenishment $330 > > * Hard case $330 > > * Equipment $1650 > > > Based on 8 events in the year at an average shipping cost of $100 per > event and replenishment of consumables as required. > > > Event in a Box content list: > > > > Physical Content List: > Standard giveaways > Apache BarCamp banner (for BarCamps only) > Apache table skirt > Pens > Thick felt pens of varying colors > Blue Tack > Masking tape > Easel Pads (for schedule grid) (for BarCamps only) > Blank A4 paper (for schedule grid) (for BarCamps only) > Post-Its of various sizes > Name badges > Registration sheets – In box or have coordinator bring to the event??? > Rubbish bags > Power strips …..how many and what kind (6packs)???? Depending on location, > buy locally > Extension cords….how many and what length???? Depending on location, buy > locally > Highlighters > Pack of various display port adapters > Travel converters > > > > > > > > > > > > > > > Sent from Surface
