On Sun, 30 Dec 2018 at 18:24, Daniel Gruno <humbed...@apache.org> wrote: > > On 12/30/18 6:41 PM, Matt Sicker wrote: > > I like this template suggestion. It may also be helpful to note that the > > Apache ids must be letters and numbers only as some people request special > > characters in their ids. > > Not to toot my own horn too much, but we also have > https://asf.icla.online/ which simplifies the print-type-sign-scan-email > routine for Apache ICLAs (and does verify that user ID is both available > and matches our syntax). Could be an idea to point to that for easy ICLA > work :) >
Who is responsible for maintaining the site? I could find no contact details, and no information on how to report errors/request enhancements. What happens to the generated ICLA? This contains private information, but I could not find a privacy statement. > > > > On Sun, Dec 30, 2018 at 09:24, Craig Russell <apache....@gmail.com> wrote: > > > >> Hi Hugo, > >> > >> The intent is for the PMC member sending the invitation to do the check > >> before sending the mail and edit the mail so the candidate only sees the > >> appropriate option. > >> > >> I'll try to make this more clear in the instructions on the page that > >> contains the sample email. [I originally had three different sample emails > >> but they were all the same except for the paragraph B.] > >> > >> Thanks for the feedback. > >> > >> Craig > >> > >>> On Dec 29, 2018, at 9:32 PM, Hugo Louro <hmclo...@gmail.com> wrote: > >>> > >>> Hi Craig, > >>> > >>> +1 for the overall proposal. There is only one thing that I would like > >> to clarify. Do you plan to have a custom email for each of the three cases > >> (already have an Apache id, already filed an ICLA, and have not filed an > >> ICLA), and research ahead of time to which case the person applies, or have > >> an email that covers all the cases. If the later, my suggestion is that the > >> email should clearly direct the recipient to choose specifically the case > >> that applies to her/himself. I mean, have written something along the > >> lines: If you already have an Apache is, follow these instructions, if > >> already filed an ICLA follow these other instructions, otherwise follow > >> this instead. > >>> > >>> Thanks, > >>> Hugo > >>> > >>>> On Dec 29, 2018, at 3:29 PM, Craig Russell <apache....@gmail.com> > >> wrote: > >>>> > >>>> Hi, > >>>> > >>>> In order to simplify the process of granting new committers write > >> access to a project's repository, I'd like to propose a change in the > >> invitation letter sent to candidates after the PMC has voted to accept them > >> as committers. > >>>> > >>>> The original is at > >> https://community.apache.org/newcommitter.html#committer-invite-template > >>>> > >>>> It does not distinguish among these three cases: already have an Apache > >> id, already filed an ICLA, and have not filed an ICLA. There are many cases > >> where unnecessary work is done because of improper guidance. > >>>> > >>>> ------------------------------------------------------------ > >>>> To: joeblo...@foo.net > >>>> Cc: private@[PROJECT].apache.org > >>>> Subject: Invitation to become [PROJECT] committer: Joe Bloggs > >>>> > >>>> Hello [invitee name], > >>>> > >>>> The [Project] Project Management Committee] (PMC) > >>>> hereby offers you committer privileges to the project > >>>> [as well as membership in the PMC]. These privileges are > >>>> offered on the understanding that you'll use them > >>>> reasonably and with common sense. We like to work on trust > >>>> rather than unnecessary constraints. > >>>> > >>>> Being a committer enables you to more easily make > >>>> changes without needing to go through the patch > >>>> submission process. [Being a PMC member enables you > >>>> to guide the direction of the project.] > >>>> > >>>> Being a committer does not require you to > >>>> participate any more than you already do. It does > >>>> tend to make one even more committed. You will > >>>> probably find that you spend more time here. > >>>> > >>>> Of course, you can decline and instead remain as a > >>>> contributor, participating as you do now. > >>>> > >>>> A. This personal invitation is a chance for you to > >>>> accept or decline in private. Either way, please > >>>> let us know in reply to the [priv...@project.apache.org] > >>>> address only. > >>>> > >>>> [check http://people.apache.org/committer-index.html] > >>>> [B. If you accept, since you already have an Apache id, > >>>> the PMC will grant you write access to the repository. > >>>> ] > >>>> > >>>> [check http://people.apache.org/unlistedclas.html] > >>>> [B. If you accept, since you already have an iCLA on file, > >>>> the PMC will request an Apache id for you. In your response, > >>>> please choose an id that is not already in use. See > >>>> http://people.apache.org/committer-index.html > >>>> ] > >>>> > >>>> [B. If you accept, the next step is to register an iCLA: > >>>> 1. Details of the iCLA and the forms are found > >>>> through this link: http://www.apache.org/licenses/#clas > >>>> > >>>> 2. Instructions for its completion and return to > >>>> the Secretary of the ASF are found at > >>>> http://www.apache.org/licenses/#submitting > >>>> Do not submit ICLAs to anyone but secretary, but > >>>> please do cc: [priv...@project.apache.org] > >>>> > >>>> 3. When you transmit the completed iCLA, request > >>>> to notify the Apache [Project] and choose a > >>>> unique Apache id. Look to see if your preferred > >>>> id is already taken at > >>>> http://people.apache.org/committer-index.html > >>>> This will allow the Secretary to notify the PMC > >>>> when your iCLA has been recorded. > >>>> ] > >>>> > >>>> When your reply to this invitation is received, you will > >>>> receive a follow-up message with the next steps for > >>>> establishing you as a committer. > >>>> > >>>> Craig L Russell > >>>> Secretary, Apache Software Foundation > >>>> c...@apache.org http://db.apache.org/jdo > >>>> > >>>> > >>>> --------------------------------------------------------------------- > >>>> To unsubscribe, e-mail: general-unsubscr...@incubator.apache.org > >>>> For additional commands, e-mail: general-h...@incubator.apache.org > >>>> > >>> > >>> --------------------------------------------------------------------- > >>> To unsubscribe, e-mail: general-unsubscr...@incubator.apache.org > >>> For additional commands, e-mail: general-h...@incubator.apache.org > >>> > >> > >> Craig L Russell > >> Secretary, Apache Software Foundation > >> c...@apache.org <mailto:c...@apache.org> http://db.apache.org/jdo < > >> http://db.apache.org/jdo> > >> > > > --------------------------------------------------------------------- > To unsubscribe, e-mail: dev-unsubscr...@community.apache.org > For additional commands, e-mail: dev-h...@community.apache.org > --------------------------------------------------------------------- To unsubscribe, e-mail: dev-unsubscr...@community.apache.org For additional commands, e-mail: dev-h...@community.apache.org
