Hi Maria & Gaby Just a reminder. Please do not forget to submit your initial feedback on the Outreachy website. It is due on December 11, 16:00 UTC.
Best regards, John ---------- Forwarded message --------- De: Outreachy Organizers <organiz...@outreachy.org> Date: lun, 7 dic 2020 a las 11:17 Subject: [Due Dec 11] Outreachy initial feedback requested for Maria Podorvanova To: Maria Podorvanova <podorvanova.ma...@gmail.com>, djkevincr < djkevincr1...@gmail.com>, John Mora <jhnmora...@gmail.com>, madhawa < madh...@apache.org>, Carlos Muñoz <carlosr...@gmail.com>, Matt Sicker < boa...@gmail.com>, Awasum Yannick <awa...@apache.org>, Katia Rojas < ka...@apache.org> Greetings Outreachy interns and mentors! We are asking both interns and one of their mentors to provide feedback on the internship. This is an automated email to ask you to fill out your feedback form linked from your dashboard: https://www.outreachy.org/dashboard/#feedback You can only submit feedback once. If your dashboard shows you have already submitted feedback, please disregard this email. Only one mentor can submit feedback for one intern. If you are co-mentoring an intern, please talk with your co-mentor to decide what feedback to submit, and who should submit it. The mentor feedback will determine whether the intern is paid their $2000 initial stipend. Feedback from both interns and mentors will help Outreachy organizers understand how we all can better support each other. Privacy --- Feedback is completely private, and will only be seen by Outreachy Organizers and Software Freedom Conservancy accounting staff. Outreachy organizers will discuss your feedback with you and draft a response with you before contacting the other person about any issues. We encourage mentors and interns to provide honest feedback on how the internship is going. Feedback Questions --- Mentors will be asked: * Has your intern been in contact to discuss how to approach their first tasks? * Has your intern been asking questions about their first tasks? * Has your intern been active on public project channels, such as the community's chat, forums, issue tracker, mailing list, etc? * Have you provided documentation or other resources to help onboard your intern? * How often do you have a real-time chat, video conference, or phone conversation to check in with your intern's progress on tasks? * What was the last date you were in contact with your intern? * On average, how long does it take for your intern to respond to your questions or feedback? * On average, how long does it take for you to respond to your intern's questions or requests for feedback? * Please provide a paragraph describing your intern's progress on establishing communication with you, connecting to your FOSS community, and ramping up on their first tasks. This will only be shown to Outreachy organizers and Software Freedom Conservancy accounting staff. * Do you believe your Outreachy intern is putting in a full-time, 40 hours a week effort into the internship? * Should your Outreachy intern be paid the initial $2000 payment? * Questions about whether the intern needs an internship extension. * Questions about whether the internship contract may need to be terminated. * (The questions about internship extensions and terminations aren't needed for most internships, but our form asks them of all mentors.) Interns will be asked: * Have you been in contact with your mentor to discuss how to approach your first tasks? * Have you been asking questions about your first tasks? * Have you been active on public project channels, such as the community's chat, forums, issue tracker, mailing list, etc? * Has your mentor provided documentation or other resources to help you learn more about your community and your first tasks? * How often does your mentor have a real-time chat, video conference, or phone conversation to check in with your progress on tasks? * What was the last date you were in contact with your mentor? * On average, how long does it take for you to respond to your mentor's questions or feedback? * On average, how long does it take for your mentor to respond to your questions or requests for feedback? * Questions about how your mentor is supporting you * Questions about your internship effort Initial Feedback Success Metrics --- Outreachy organizers view this internship as a fellowship. Mentors should not expect a certain project to be completed by the intern, but rather expect that the intern's work will be adjusted to the level of their ability, their interests, and the project's priorities throughout the internship. Outreachy organizers prefer not to fail people in the program as long as they are working full-time on the project. The most important metric for success is whether the mentor knows their intern is putting in a full-time, 40 hours a week effort. If an intern isn't putting in a full-time effort, we use the other metrics to come up with a plan to get the intern back on track. We also gather metrics about mentor engagement to ensure success for all Outreachy mentors. Transparency --- Interns will be able to see on their dashboard if their mentor has submitted feedback, but not the contents of that feedback. The interns will be able to see on their dashboard when the mentor feedback is reviewed by the Outreachy organizers and their payment authorization is sent to the Software Freedom Conservancy. As we batch payment authorizations, please do not email Outreachy organizers to remind us of feedback that needs to be reviewed. If the mentor has requested that an internship be extended, interns will receive an email from Outreachy organizers to confirm the internship extension. If an internship has already been extended, and the mentor feels like an intern has not put in a full-time effort (and is unlikely to put in a full-time effort), then the mentor can indicate they wish to terminate the internship. Interns will get an email from the Outreachy organizers if that unlikely event occurs. If feedback that interns give for their mentors indicate that the Outreachy organizers need to contact the mentor, we will get in touch with the intern via email. The Outreachy organizers will ask the intern if it is okay to share some details of their feedback with their mentor, in order to encourage the mentor to improve. If a mentor does not improve or is unresponsive, Outreachy organizers will work with the community coordinator (or other Outreachy coordinators and mentors in different communities) to try and find a new mentor. Please let us know in the feedback form or via email if there's anything else we can do to support this internship! If you have any questions, please contact us. Outreachy Organizers --- This is an automated email sent via Django on https://www.outreachy.org You are receiving this email because you are an intern, mentor, or coordinator for Apache If you feel you have received this email in error, please contact "Outreachy Organizers" <organiz...@outreachy.org>
