Hi Tyler - I did not attend the Annual General Meeting last year, and I am not sure if I will be able to attend this year, but I have ideas in this respect and I hope they will still reach the mailing list ;)
With the growth of the community (and of the number of chapters) such a session will grow in complexity and length. It could get VERY confusing. Based on similar experiences (last but not least large condominium meetings), I would recommend providing some guidance on how to present information and interact. for example: a) presentation of each chapter/project/sponsor - basic statistics (how many people, geographic reach, - the three best things we did in the past year - the three most interesting things we planned for the next year - three lessons learned/areas for improvement this can be done in more or less 5 minutes per chapter. b) I would then open the floor to discussion, questions, in relation to specific points of interest highglighted in part (a), always with a fixed time to talk, a fixed time to respond, and somebody acting as a moderator. I have attended a fair amount of workshops, meetings etc, conferences and one thing I noted is always appreciated is the respect for people's time (although we as a community are more focused on space ;) ). all chapters, projects, sponsors have wiki pages, blogs, web pages etc - so if anybody wants details, they will be available, while the meeting should really help the community to focus. If you need assistance to arrange any of this, I should be available. Hop this hlps! Andrea Giacomelli - aka pibinko vice president GFOSS.it - Italian OSGEO Chapter - http://www.gfoss.it *Se voce quiser vou Ihe mostrar - a nossa Sao Paulo terra da garoa - Se voce quiser vou Ihe mostrar - Bahia de Caetano nossa gente boa. (Benito de Paula) * 2008/6/27 Tyler Mitchell (OSGeo) <[EMAIL PROTECTED]>: > Hi everyone, > Last year at FOSS4G I ran an Annual General Meeting that lasted a couple > hours. Personally, I thought it was great to hear about the interesting mix > of reports from local chapters, projects and committees. (I realised at the > last moment that sponsors would have been great to hear from too!) > > I'd be interested in feedback about the meeting from those of you who were > in attendance and if you had any more ideas for this year. Last meeting was > 90+ minutes which can seem long, but with the great mix of work going on it > the community - I felt it was worth it. How about you? There would seem to > be no way to shorten it since our communities have only continued to grow - > projects, sponsors and more. There's a lot to talk about too - occasionally > people suggest topics that warrant discussion at such an event. Perhaps we > need more time to talk about some ideas or make decisions. > > Would love to hear your ideas. If you're keen to help, also let me know. > > >
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