Howdy, hakkers!
I've noticed that there was a meeting on 2014-03-11 and that the minutes are
posted. They are visible on the web at
https://synhak.org/wiki/Meetings/2014-3-11. I've also included them in this
mail for reading at your leisure:
{{Infobox_meeting
|time=7PM
|date=2014-03-11
|venue=48 South Summit
|next=Meetings/2014-3-18
|previous=Meetings/2014-3-4
}}
This page was automatically copied from [[Meetings/Template]] by
[[User:Phong]]. If you would like to change the structure of how meetings
future perform, please make any modifications to [[Meetings/Template]]. If you
would like to propose something at the meeting, send it to
[email protected], or bring it up at a meeting.
= Instructions =
* Read the instructions out loud for all to comprehend if there are new people
present.
* '''Delete these instructions prior to posting completed minutes'''
* Pick a moderator and note-taker
== Note-taker ==
* Open a text editor to take down some '''detailed''' minutes.
** Detail is important. If it isn't written down, it never happened.
* Project the minutes and notes throughout the meeting
* Follow the instructions in the End of Meeting section at the appropriate time.
* Tell [email protected] and [email protected] if there are new members.
If the [[treasurer]] is already present, there is no need to email them.
== Moderator ==
* Make sure everyone gets a chance to speak
* Speak minimally yourself
* Keep the meeting moving
* Handle the membership voting process
* Be sure to thoroughly follow the procedure outlined in this document, as the
template may occasionally change without warning.
** The order of things is also important. We induct new members prior to
proposals, so that they too may have a say in things.
== Participants ==
* Say your name the first time you speak
* Remain on-topic
* Remain respectful of other participants
= Agenda =
* '''Note Taker:''' Craig
* '''Moderator:''' Alex
== Introduction and Names ==
* Invite a knowledgeable member to explain what SYNHAK is about, if anyone new
is present:
<blockquote>SYNHAK is an infrastructure provider for people who want to make
things. SYNHAK provides space, tools, and infrastructure to help others learn
new skills and create cool things. SYNHAK exists through and depends on
membership dues, donations, and the hard work of individuals such as ourselves.
Our code of conduct is "Be excellent to each other."</blockquote>
* Round of introductions
*That Devin guy.
*Jeff: first meeting, came to open house, here to see what we're all about.
Fix-it guy (EE, cars, kids)
*Mike: Here because someone left the front door open
*Chris: Finds things
*Becca: Does not take notes
*Tim: Highschool robotics coach
*Andrew: Still has to leave early
*Matt:Makes software and breaks home
*Andy – Prints in 3rd dimension
*Steve – Finds great deals for computers on CL
*Dave – deconstructs things and cant get htem put back together
*Chris E – Chills
*Torrie – Underestimate the spicyness of jalepenions
*Craig – is typing, see monitor
*Alex - Moderate
–
*Tom: Computer engineer, likes to hack on robots and bikes/ebikes
== Announcements ==
Andrew: has frame for Philip's pictures, it's on the pinball machine
Torrie: Ingenuityfest is this September, call for makers, grants available
($500 to a few thousand). Injunitycleveland.com (#) I plans to do something
with a graffiti laser and possibly fire. G also a point of contact
Devin: Welding class tomorrow – free and open to the public 8pm. 22 signed up
already, wear cotton clothes/ jeans/ long sleeve shirts/closed shoes
Devin: There was a board meeting yesterday, minutes were sent to discuss
Alex: Notacon is still April 10th to 13th, I'll be giving a talk, a few members
will be there
Haha, the time machine works!!! Oh, wait theres a ripple...
== Membership ==
== Financial Report ==
* Assets: $20,646.34
** Current assets: $16482.63
** A/R: $2910.50
* Liabilities: $2361.26
** A/P: $1736.26
Budgets have unreliable totals at the moment, in the works, we have money,
please payyour dies, nobody has paid for March. Electric bill was paid today,
including $70 deposit. Total for last month ~$80, Gas was ~$80-100 last month
Devin: water bill is in the process of transferring to 12 w
Chris: We are behind on TWCBC, due to them not agreeing that we had a new
billing address. We are a few months behind. Called today to request an ebill
/ a new bill be sent to OSC
Torrie: ~$330 + $7 late fee that will be fought tomorrow
== Proposals ==
Becca wants a key. She is a board member and would like to participate in open
hours
Torrie has been updating the proposals page
Chris is proposing a bylaw amendment posted to the discuss list today “I am
hereby proposing the following amendment to the Bylaws:
Begin Bylaw Amendment
Amend Section 6.4.2 of the SYN/HAK Bylaws to read as follows:
The Board of Directors shall meet not less than once per year for the purposes
of organization, election of board members, and transaction of business. Notice
of this meeting, and its time, place and agenda thereof must be communicated to
the board and general membership at least five (5) days in advance. No business
other than that included in the agenda of the meeting shall be considered.
No Annual Meeting shall exclude a member of this corporation who is in good
standing from attending.
End Bylaw Amendment
The purpose of this amendment is to limit the power of the board, and to put in
place similar restrictions on power that the membership currently must abide
by. Today, if a board meeting is called, a topic can be brought up at a meeting
and immediately voted on, without any chance of the membership having the
opportunity to review said topic, express their opinion, or provide input.
Credit goes to the University of California Board of Regents, from whom I
borrowed some wording.”
Chris not a huge change to the bylaws itself
Basically:
When the board calls a meeting it as to give an agenda to the membership, when
and where the meeting will happen, and the board will only vote on the topics
on that agenda.
Considered means voted on?
Too much of a grey area, proposal to be revised to be more specific
Andrew:
Bylaws have not been updated to our new address for principal office, this
requires a board vote for the amendment to the bylaws, no contention.
Torrie:
On the 29th (hehe) an amendment was brought up, There is no clear resolution if
a champion takes over a role, what happens if the original officer comes back.
This is a loophole that should be closed
(#copy proposal from torrie)
If a champion wants to take over the job of treaser they have to notify the
officers and the board, give 7 days notice, define when control changes,
including when their control ends. They must give up their control at the next
election. If the officer wants to take their role back, they must also give 7
days notice to board/champions, t#he current officer cannot continue doing
their fuctions during this 7 day period
Becca: if an officer dissapears and comes back does the membership get a say in
they being allowed to take back over
Torrie: not explicitly, because of the 7 day wait on each cycle, and a board
vote only requires 5 days thay may react to this issue before the previous
officer could take their role back.
If they have to wait 2 days to call, and 5 days to wait to have the meeting,
will this be too close. What is the purpose of this 7 day blackout, if someone
is abusing their old office
The 7 day notice is to signify they will be resuming their duties, the champion
who is currently doing the job continues working for the next 7 days
Devin: If a board meeting is not called in time, do they default to getting
their role back?
Torrie: yes
Devin: I feel this should go through the membership / board – Alex agrees.
Chris: why does it have to go through the board (Torrie agrees) The board is
specifically limited in the bylawss to not oversee the day to day functions of
the space, their sole role is to keep us 501c3, and other legal and state of
ohio issues. This has been clear from day one.
Argument for not going through the board is the time taken for the change and
for approval of the board taking too long, while there is urgency
Does the board have to make the decision? In the case of someone getting sick?
Torrie: I think we can add a provision for the officer to temporarily transfer
their role to a champion for various reasons (medical, family, anything)
Agreed
There should be the ability to take over someones job if awol or refusing to do
what is expected, this shouldnt require a board vote, this is what the
champions are for (stepping up to fix the situation)
If someone is gone for an extended period of time is there a mechanism to
permanently replace them without the missing officer actually resigning.
T: if a champion wants to remain in office they should have to run through a
regular election process.
Torrie: Bylaw amendment similar to the 10th amendment to the US constitution
*** Copy amendment***
An issue with this is that the amendment doesn't specifically state what powers
the board has.
Anything not specifically reserved for the Board or Officers is kept for the
members.
Fixes the problem about the board to be able to vote in policy without
membership approval.
More or less a codification of the existing Consensus policy.
Voting for the membership goes through our existing Consensus procedure.
Dave: Are all policy proposals required to go through the board to be
implemented? Torrie: Not necessarily. We can implement rules and policies on
our own without the Board codifying them into official bylaw amendments or
policies.
Mike: Shouldn't we add something specifying that this is a recommendation from
the membership to the board to adopt the bylaw amendment. Torrie: Ok, we can
vote on it with that modification next week.
Torrie: Associate membership. Copy associate membership proposal here.
Is a wiki page a requirement for associate membership? Answer: Not really.
You can use a pseudonym.
Vote for Associate Membership: Consensed.
Discussion about implementation details.
Justins AWS proposal.
Torrie: Proposal to remove the racks and remove Something New Entertainment,
lease never happened, do-ocracy and consensus applies.
Torrie: Proposal to remove Justin Herman from the Board for breach of trust,
and the removal of Devin Wolfe from the office of Champion for breach of trust.
Becca: Justin wasn't a board member at the time of the signing of the lease,
how was it a breach of trust? Torrie: Justin was party to the issue at hand.
Steve: Can't understand how Justin had a breach of trust.
Devin: Is a non-board member being forwarded a board email a breach of trust?
Torrie: I feel like it's a champion's responsibility to report corruption.
Becca: A quesiton was asked on the board list if an emergency meeting was
needed.
Devin: “Does anyone feel that we need to have an emergency board meeting, I
want to wait til Monday, but this amount of uncertainty is unsettling. I will
defer to majority so chime in.”
Devin: It was brought to the members on a person to person basis that we might
need some money.
Torrie: Regardless, the board as a whole has the authority to do such things
such as sign building leases. Individuals of the board don't, without a board
vote. Champions have authority to sign TWC and trash contracts because it's
day to day operations. No consensus on the lease. Haven't seen the lease,
haven't had my issues addressed. Can't imagine how we have consensus on how
leasing a fundamental portion of our space is in the best interests of the
space.
Andy: Torrie created the lease. Torrie: No, I didn't. Andy: Yes, you did,
because you said we didn't have money to pay for the expenses.
Devin: I propose to terminate the lease and kick Devin from Champion.
Devin: Propose the drug policy.
SYNHAK Drug Policy
Up until now there has been no formal drug policy at synhak. But with several
complaints and concerns raised recently I feel it is time we implement one. As
a corporation we jeopardise ourselves if we just turn a blind eye. Plus working
around dangerous tools while under the influence is a liability.
Here is the wording I plan on submitting to the board:
SYNHAK INC. will not condone, endorse, or allow the use of illegal drugs or
related illegal activities including but not limited to illegal drug use,
possession, sale, manufacturing, transfer, providing drugs or alcohol to a
minor, or consumption of drugs or alcohol by a minor, as defined and stated in
the Ohio Revised Code, any laws or set of laws pertaining to any location where
SYNHAK INC. is at that time conducting business. This pertains but is not
limited to agents, representatives, volunteers, members, nonmembers, employees,
and contractors.
Tl;dr: I don't care what you do in your home, but don't do drugs at SYN/HAK.
Torrie: So, it has to be enacted by the board? Devin: Yes. Torrie: I don't like
it.
Torrie: Handle it with the community instead of with the board. Community
picks who becomes part of the community. I've added it to the Community
Standards page. If we're concerned about liability, let's talk to a lawyer.
If someone has a problem with someone else, it's their responsibility to go up
to that person and say “hey, stop being unexcellent” Feels like the next step
would be an AUP for the internet use. The community has the option to kick the
person out.
Alex: What's the liability if someone's smoking pot in the space, and someone
asks them to leave, what's protecting us from being legally liable?
Steve: Potential issue with the wording. We can tweak the wording.
Devin: We have culture, we have community, but we have this, the structure, the
space, the building. Nothing in the proposal about specific punishments
mandated, etc.
Mike: Agrees with Devin, this covers our intent, gives us lots of latitude to
deal with situations as we need to.
Chris: Has anyone been advised by a lawyer? Devin: Not yet. Torrie: I'll talk
to Kevin Davis about it, find out if and/or when we need a policy?
Craig: We might accidentally do more harm than good if we aren't careful.
Andy: Get something in place, yes get it advised by a lawyer.
Chris: Chuck E Cheese doesn't have a drug policy.
== Discussion Items ==
* Alex: Long meetings suck. Mike seconds.
_______________________________________________
Discuss mailing list
[email protected]
https://synhak.org/mailman/listinfo/discuss
