Hi Shannon, Genny and I encountered a similar situation yesterday during a consultation with a faculty member. We have the following guidelines in place for YorkSpace:
Communities are the primary storage levels that house sub-communities and collections. * Communities are created at the Faculty level, Academic Units (i.e. Teaching Commons, York University Libraries), and for Organized Research Units. * As of July 2023, Communities will no longer be created for departments, individual events or conferences, and for individual faculty members. Sub-Communities are secondary storage levels that are housed under Communities. * Sub-Communities are created at the faculty departmental level and may also be created for conferences and/or events that are organized and hosted on a yearly basis at York University. * As of July 2023, Sub-communities will no longer be created for one-off conferences hosted by York and for individual faculty members. However, the Libraries will create collections (see below) for one-off conferences. Collections are nested within Communities or Sub-Communities, and house digital objects. * As of July 2023, the Libraries will no longer be creating collections for individual faculty members. Best, Jack Leong -- Jack Hang-tat Leong, PhD (he / him) Digital Initiatives Librarian Contact Librarian for Anthropology, Sociology and East Asian Studies [email protected]<mailto:[email protected]> | yorku.ca<http://www.yorku.ca/> York University Libraries | YORK UNIVERSITY 4700 Keele Street Toronto ON, Canada M3J 1P3 [Libraries | York University Logo.] We recognize that many Indigenous Nations have longstanding relationships with the territories upon which York University campuses are located that precede the establishment of York University. York University acknowledges its presence on the traditional territory of many Indigenous Nations. The area known as Tkaronto has been care taken by the Anishinabek Nation, the Haudenosaunee Confederacy, and the Huron-Wendat. It is now home to many First Nation, Inuit and Métis communities. We acknowledge the current treaty holders, the Mississaugas of the Credit First Nation. This territory is subject of the Dish with One Spoon Wampum Belt Covenant, an agreement to peaceably share and care for the Great Lakes region. This electronic mail (e-mail), including any attachments, is intended only for the recipient(s) to whom it is addressed and may contain information that is privileged, confidential and/or exempt from disclosure. No waiver of privilege, confidentiality or any other protection is intended by virtue of its communication by the internet. Any unauthorized use, dissemination or copying is strictly prohibited. If you have received this e-mail in error, or are not named as a recipient, please immediately notify the sender and destroy all copies of it. From: [email protected] <[email protected]> on behalf of Shannon Kipphut-Smith <[email protected]> Date: Tuesday, April 8, 2025 at 11:20 AM To: DSpace Community <[email protected]> Subject: [dspace-community] Community and Collection Guidelines Hi all, Does anyone have local guidelines for creating communities and collections in their DSpace instance? We've found that, over 20 years, we've inconsistently created and named communities and collections. In addition to doing some reorg, we'd like to establish guidelines for new content and would benefit from seeing approaches at other institutions. Thanks in advance for any resources you can share! Best, Shannon -- Shannon Kipphut-Smith (she/her) Senior Scholarly Communication Librarian Fondren Library, Rice University [email protected]<mailto:[email protected]> | (713)348-3989 Schedule a meeting with me<https://calendar.app.google/LDyBYttYBEGh5P2w5> | Fondren publishing support<https://library.rice.edu/services/fondren-library-publishing-services> -- All messages to this mailing list should adhere to the Code of Conduct: https://www.lyrasis.org/about/Pages/Code-of-Conduct.aspx --- You received this message because you are subscribed to the Google Groups "DSpace Community" group. To unsubscribe from this group and stop receiving emails from it, send an email to [email protected]<mailto:[email protected]>. To view this discussion visit https://groups.google.com/d/msgid/dspace-community/CADMsnDCJmS93vp5oKmgzdoT%2B-d2-2vZJzM%2B-_BnbtWWwLyJLxA%40mail.gmail.com<https://groups.google.com/d/msgid/dspace-community/CADMsnDCJmS93vp5oKmgzdoT%2B-d2-2vZJzM%2B-_BnbtWWwLyJLxA%40mail.gmail.com?utm_medium=email&utm_source=footer>. -- All messages to this mailing list should adhere to the Code of Conduct: https://www.lyrasis.org/about/Pages/Code-of-Conduct.aspx --- You received this message because you are subscribed to the Google Groups "DSpace Community" group. To unsubscribe from this group and stop receiving emails from it, send an email to [email protected]. To view this discussion visit https://groups.google.com/d/msgid/dspace-community/YT2PR01MB863163321DE91A3DE96A6744DFB52%40YT2PR01MB8631.CANPRD01.PROD.OUTLOOK.COM.
