Hi Colleen- I wanted to chip in here and say a little bit about how we are doing things. We offer our repository to all of the campus and I can say for sure the catalogers are a necessity to keep things flowing smoothly. We funnel student and faculty research through catalogers via a direct deposit from the users. This requires a bit of set up time when getting the collection ready. Often times, as repository manager, I do not even see the submissions go through.
I do give more detailed instruction to the submitters, a handout, depending on who they are. For students, I give them a prepared and customized handout with the fields and information we really want and how to enter the data. For faculty I just have them email the research to me with basic information. When it comes to campus publications, the editors both email me the file and make their own deposits depending on the publication. These are not routed through the catalogers although I consulted with them initially. The metadata for these collections is limited. When it comes to special collection, say, digitizing an out-of-print journal, I arrange for the digitization with one department, find students to process the files and have them make the deposits. Depending on the nature of the collection, I will route it through the catalogers. I really don't know what I would do without the catalogers! The down side to this is that every collection is processed in a unique way! Best, Ronee Digital Collections Archivist Vanderbilt University -----Original Message----- From: [email protected] [mailto:[email protected]] Sent: Monday, January 31, 2011 3:40 PM To: [email protected] Subject: Dspace-general Digest, Vol 13, Issue 26 Send Dspace-general mailing list submissions to [email protected] To subscribe or unsubscribe via the World Wide Web, visit https://lists.sourceforge.net/lists/listinfo/dspace-general or, via email, send a message with subject or body 'help' to [email protected] You can reach the person managing the list at [email protected] When replying, please edit your Subject line so it is more specific than "Re: Contents of Dspace-general digest..." Today's Topics: 1. Your item submission workflow(s) (Greene, Colleen) 2. Re: Your item submission workflow(s) (Platt, Alice) 3. Re: Your item submission workflow(s) (Shreeves, Sarah L) ---------------------------------------------------------------------- Message: 1 Date: Mon, 31 Jan 2011 19:31:09 +0000 From: "Greene, Colleen" <[email protected]> Subject: [Dspace-general] Your item submission workflow(s) To: DSpace General <[email protected]> Message-ID: <c96c4e2b.2468%[email protected]> Content-Type: text/plain; charset="windows-1252" Greetings, I?ve been working on a DSpace instance for my library and another archival entity on our campus. However, our new Director of Academic Technology (for the campus) has been consulting with me about the possibility of using DSpace as a campus IR. I am curious about what sort of workflow(s) some of you have in place for processing item record submissions from campus contributors ? specifically, how much metadata you ask your contributors to submit. While I have confidence that my librarian and archivist colleagues (who are already used to cataloging and metada) will buy-in to the idea that they need to complete as many Dublin Core element fields as possible, and as accurately as possible, when submitting items.... I do have some reservations that campus-wide contributors will buy-in to such a laborious process. -- Do you require all contributors (including faculty and students) to fill out the Dublin Core (or your preferred metadata) element fields? -- Or do you allow them to submit some sort of intermediary, or basic, set of fields, and then have someone else (a librarian, a reviewer, etc.) complete or correct the remaining element fields prior to processing the item submission? Thank you! Colleen -- Colleen Greene Systems Librarian Pollak Library, California State University Fullerton http://www.library.fullerton.edu Phone: 657-464-4011 Email: [email protected] Twitter: @colleengreene Greetings, -------------- next part -------------- An HTML attachment was scrubbed... ------------------------------ Message: 2 Date: Mon, 31 Jan 2011 14:57:44 -0500 From: "Platt, Alice" <[email protected]> Subject: Re: [Dspace-general] Your item submission workflow(s) To: "Greene, Colleen" <[email protected]>, DSpace General <[email protected]> Message-ID: <[email protected]> Content-Type: text/plain; charset="us-ascii" Hi Colleen, For our DSpace instance, I initially wanted to set up some sort of very simple submission interface that would ask only for the very basic information: title, date, author, and if previously published or presented, the citation information. However, resources at our university prevented this interface from ever getting set up, so we're basically operating on a "just e-mail it to me" system, where faculty submitting articles do just that - they e-mail it to me, and I upload to DSpace with the appropriate metadata. I do have one person who was excited about using the submission form, and so she fills in what she can (the obvious stuff) and I embellish/correct her metadata. I do believe it is a lot to ask of our non-librarian colleagues to fill in metadata fields; if they do it, most of it will need to be corrected anyway, since we do admittedly have some strict rules that no one else would think of (titles must be lower case letters, please!). Alice Platt Digital Initiatives Librarian Shapiro Library Southern New Hampshire University 2500 North River Rd Manchester, NH 03106 USA 603-668-2211 x 2156 Visit the SNHU Academic Archive at http://academicarchive.snhu.edu From: Greene, Colleen [mailto:[email protected]] Sent: Monday, January 31, 2011 2:31 PM To: DSpace General Subject: [Dspace-general] Your item submission workflow(s) Greetings, I've been working on a DSpace instance for my library and another archival entity on our campus. However, our new Director of Academic Technology (for the campus) has been consulting with me about the possibility of using DSpace as a campus IR. I am curious about what sort of workflow(s) some of you have in place for processing item record submissions from campus contributors - specifically, how much metadata you ask your contributors to submit. While I have confidence that my librarian and archivist colleagues (who are already used to cataloging and metada) will buy-in to the idea that they need to complete as many Dublin Core element fields as possible, and as accurately as possible, when submitting items.... I do have some reservations that campus-wide contributors will buy-in to such a laborious process. -- Do you require all contributors (including faculty and students) to fill out the Dublin Core (or your preferred metadata) element fields? -- Or do you allow them to submit some sort of intermediary, or basic, set of fields, and then have someone else (a librarian, a reviewer, etc.) complete or correct the remaining element fields prior to processing the item submission? Thank you! Colleen -- Colleen Greene Systems Librarian Pollak Library, California State University Fullerton http://www.library.fullerton.edu Phone: 657-464-4011 Email: [email protected] Twitter: @colleengreene Greetings, Please consider the environment before printing this e-mail. -------------- next part -------------- An HTML attachment was scrubbed... ------------------------------ Message: 3 Date: Mon, 31 Jan 2011 15:39:30 -0600 From: "Shreeves, Sarah L" <[email protected]> Subject: Re: [Dspace-general] Your item submission workflow(s) To: "Greene, Colleen" <[email protected]>, DSpace General <[email protected]> Message-ID: <[email protected]> Content-Type: text/plain; charset="us-ascii" In IDEALS, we require only the title, date, at least one subject keyword, and the broad type of publication. But I have to say from seeing the material uploaded over time that the majority of depositors provide far more information that that required and generally use many of the fields that we provide (actually an interesting question, we'll have to do a study of that!). We do not have catalogers or others fill in more metadata. Sarah -------------------------- Sarah L. Shreeves IDEALS Coordinator - http://www.ideals.illinois.edu Scholarly Commons Coordinator - http://www.library.illinois.edu/sc/ University of Illinois at Urbana-Champaign [email protected] 217-244-3877 From: Platt, Alice [mailto:[email protected]] Sent: Monday, January 31, 2011 1:58 PM To: Greene, Colleen; DSpace General Subject: Re: [Dspace-general] Your item submission workflow(s) Hi Colleen, For our DSpace instance, I initially wanted to set up some sort of very simple submission interface that would ask only for the very basic information: title, date, author, and if previously published or presented, the citation information. However, resources at our university prevented this interface from ever getting set up, so we're basically operating on a "just e-mail it to me" system, where faculty submitting articles do just that - they e-mail it to me, and I upload to DSpace with the appropriate metadata. I do have one person who was excited about using the submission form, and so she fills in what she can (the obvious stuff) and I embellish/correct her metadata. I do believe it is a lot to ask of our non-librarian colleagues to fill in metadata fields; if they do it, most of it will need to be corrected anyway, since we do admittedly have some strict rules that no one else would think of (titles must be lower case letters, please!). Alice Platt Digital Initiatives Librarian Shapiro Library Southern New Hampshire University 2500 North River Rd Manchester, NH 03106 USA 603-668-2211 x 2156 Visit the SNHU Academic Archive at http://academicarchive.snhu.edu From: Greene, Colleen [mailto:[email protected]] Sent: Monday, January 31, 2011 2:31 PM To: DSpace General Subject: [Dspace-general] Your item submission workflow(s) Greetings, I've been working on a DSpace instance for my library and another archival entity on our campus. However, our new Director of Academic Technology (for the campus) has been consulting with me about the possibility of using DSpace as a campus IR. I am curious about what sort of workflow(s) some of you have in place for processing item record submissions from campus contributors - specifically, how much metadata you ask your contributors to submit. While I have confidence that my librarian and archivist colleagues (who are already used to cataloging and metada) will buy-in to the idea that they need to complete as many Dublin Core element fields as possible, and as accurately as possible, when submitting items.... I do have some reservations that campus-wide contributors will buy-in to such a laborious process. -- Do you require all contributors (including faculty and students) to fill out the Dublin Core (or your preferred metadata) element fields? -- Or do you allow them to submit some sort of intermediary, or basic, set of fields, and then have someone else (a librarian, a reviewer, etc.) complete or correct the remaining element fields prior to processing the item submission? Thank you! Colleen -- Colleen Greene Systems Librarian Pollak Library, California State University Fullerton http://www.library.fullerton.edu Phone: 657-464-4011 Email: [email protected] Twitter: @colleengreene Greetings, Please consider the environment before printing this e-mail. -------------- next part -------------- An HTML attachment was scrubbed... ------------------------------ ------------------------------------------------------------------------------ Special Offer-- Download ArcSight Logger for FREE (a $49 USD value)! Finally, a world-class log management solution at an even better price-free! Download using promo code Free_Logger_4_Dev2Dev. Offer expires February 28th, so secure your free ArcSight Logger TODAY! http://p.sf.net/sfu/arcsight-sfd2d ------------------------------ _______________________________________________ Dspace-general mailing list [email protected] https://lists.sourceforge.net/lists/listinfo/dspace-general End of Dspace-general Digest, Vol 13, Issue 26 ********************************************** ------------------------------------------------------------------------------ Special Offer-- Download ArcSight Logger for FREE (a $49 USD value)! Finally, a world-class log management solution at an even better price-free! Download using promo code Free_Logger_4_Dev2Dev. Offer expires February 28th, so secure your free ArcSight Logger TODAY! http://p.sf.net/sfu/arcsight-sfd2d _______________________________________________ Dspace-general mailing list [email protected] https://lists.sourceforge.net/lists/listinfo/dspace-general
