Oops. I had meant to reply to the list but in fact only replied directly to Holly.
Cheers, Vanessa Barrett From: Vanessa Barrett Sent: Tuesday, 26 March 2013 8:31 AM To: 'Holly Jane Miller' Subject: RE: Articles with many many authors. We have encountered more than one article with 400+ authors!! Yes it is very difficult to handle. We started by focussing only on our own authors and working out how best to represent them. As an Institutional Repository our role is to expose the work of our own community. So we adopted the following basic rules when working with multiple authors. Firstly I need to point out that we use the following element to enter a statement of responsibility much the same as is used in library cataloguing - dc.description.statementresponsibility. Our instructions to our staff working on moderating records in the repository is for 25 or less authors enter all authors in the form and order in which they appear in the publication. For more than 25 authors we apply the following rule for dc.description.statementresponsibility Include the first author as shown in the publication then any of our own authors (in the form and order in which they appear on the document) followed by " et al". Separate authors by "..." to indicate where text has been omitted. Example of this is B. Abbott...A. Brooks...D. J. Hosken... J. Munch... D. J. Ottaway... P. J. Veitch... et al. Then we address what goes into the dc.contributor.author elements as follows for more than 10 authors Include first author and all our own authors in the order in which they appear in the publication, in a form consistent with other entries for these authors in the repository. Include "Author, External;..." as a placeholder to indicate missing data both as first author and after any of our own authors to indicate gaps except after the last of our own authors. Use "... et al." as final author This results in examples such as these http://hdl.handle.net/2440/48271 http://hdl.handle.net/2440/74843 http://hdl.handle.net/2440/55105 Top of Form Bottom of Form Of course this results in many authors with a form of name ending in ";..." but as these are not our own authors we don't do any authority control on these. They are just placeholders. I'd be interested to hear any other approaches to this issue. Also in doing some tidy up work on older records I have found the Export/Import metadata tools invaluable. I can create a record in DSpace with a single author as a placeholder and then export the metadata. Then I can edit a string of authors in WordPad or NotePad and then insert these into a record I have exported. When I import it back into DSpace the record is immediately updated with the full string of authors. Cheers, Vanessa Barrett Digital Services Librarian The University of Adelaide, AUSTRALIA 5005 Ph : +61 8 8313 4625 e-mail: [email protected]<mailto:[email protected]> CRICOS Provider Number 00123M ----------------------------------------------------------- IMPORTANT: This message may contain confidential or legally privileged information. If you think it was sent to you by mistake, please delete all copies and advise the sender. For the purposes of the SPAM Act 2003, this email is authorised by The University of Adelaide. Think green: read on the screen. From: Holly Jane Miller [mailto:[email protected]] Sent: Tuesday, 26 March 2013 7:07 AM To: [email protected]<mailto:[email protected]> Subject: [Dspace-general] Articles with many many authors. Hi All: How have you handled articles that have many authors - some articles seem to have ~100? Do you add each one to the dc.contributor field? If so, do you have an work flow tweaks that make this easier? Thanks, Holly Holly Miller, PhD MLIS Director, Research Collection The Evans Library Florida Institute of Technology Tel: 321-674-8871 Email: [email protected]<mailto:[email protected]> Web site: lib.fit.edu<http://lib.fit.edu/> [cid:[email protected]]
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