A great resource is a google spreadsheet that was made after a lot of questions
about practice came up on the ETD-L listserv (which is another great resource
for ETD policy questions).
See
https://docs.google.com/spreadsheet/ccc?key=0AtSglIhGWCkpdHJvOUNSZUZyRC04UXRUa0w3UmgtYWc&usp=sharing
It's certainly not every institution out there, but it's a good start.
We do require both theses and dissertations be deposited in IDEALS. We allow
supplemental files, but do not require them. Interestingly, while we've gotten
data, we've also gotten a fair number of data+software (or scripts). I will say
that datasets is where we've run into opposition from faculty who often have
'ownership' (technically it's the University) over the datasets that their
graduate students want to share (i.e. the datasets were created in their labs).
I did a poster on supplemental files for ETDs for IDCC last year - see
http://hdl.handle.net/2142/35314
Sarah
Sarah L. Shreeves
IDEALS Coordinator - http://ideals.illinois.edu/
Scholarly Commons Co-Coordinator - http://library.illinois.edu/sc/
Associate Professor, University Library
University of Illinois at Urbana-Champaign
[email protected]<mailto:[email protected]>
217-244-3877
From: Jizba, Richard [mailto:[email protected]]
Sent: Wednesday, January 29, 2014 4:17 PM
To: Beth Tillinghast; [email protected]
Subject: Re: [Dspace-general] Masters Theses and Dataset Policy Change
Beth,
At Creighton all theses and dissertations must be deposited in our repository.
The Graduate School considers the digital copy to be the official record. Note
however, that our volume is quite small (<30/year) but that will be changing a
bit as we are adding more graduate programs. The College of Nursing offers
masters and doctorate degrees in a program that is independent of the Graduate
School, but they also require digital deposit in the repository as copy of
record.
Here's the notice from the Graduate School web site:
Effective September 2010, all students must submit an electronic
thesis/dissertation to the Creighton Digital Repository (CDR) on the University
Libraries' website. Prior to the student's oral defense, the student must meet
briefly with Richard Jizba in the Health Sciences Library to discuss copyright
issues, the embargo period, publishing options, and the procedures for
submitting the thesis/dissertation to the CDR. When the student has
successfully defended the thesis/dissertation, a reviewer will ensure that the
thesis/dissertation contains all the necessary materials and is formatted
properly.
We do use UMI as a secondary service. The UMI deposit is done by someone in the
grad school after the work is deposited in our repository.
Currently we are not requiring submission of the data sets. I have a feeling
this would be a bit of an issue in some of the biomedical fields. The graduate
students do their work as part of larger projects and the faculty are sometimes
very nervous about some aspects of the research getting published prematurely.
Theses from those areas may be embargoed for 1-2 years.
Our eTD collection: http://hdl.handle.net/10504/51
The guidelines page from the Graduate School:
http://succeed.creighton.edu/programs/graduate-and-doctorate-programs/current-graduate-students/thesis-dissertation-guidelines
Richard Jizba
Health Sciences Library
Creighton University
(402) 280-5142
[email protected]<mailto:[email protected]>
From: Beth Tillinghast [mailto:[email protected]]
Sent: Wednesday, January 29, 2014 2:23 PM
To:
[email protected]<mailto:[email protected]>
Subject: [Dspace-general] Masters Theses and Dataset Policy Change
Aloha,
I am beginning discussions with the Graduate Division at our university in
regards to several issues, and I would like to ask for information from the
listserv about these issues.
Currently only our PhD dissertations are required to be published. We would
like to see this policy expand so that Plan A Masters theses are also required
to be published, though through our institutional repository.
In addition, we would also like to explore requiring the submission of
dissertation datasets at the time dissertation manuscripts are deposited with
the Graduate Division.
While the folks at our Graduate Division are not at all opposed to either of
these ideas, they wanted some feedback about how many institutions already have
these policies in place. So I would greatly appreciate hearing from those
institutions who are doing either of these.
Thanks in advance.
Beth
--
Beth Tillinghast
Interim Assistant University Librarian for IT
University of Hawaii at Manoa
UHM Library
2550 McCarthy Mall
Honolulu, HI 96822
(808) 956-2472
[email protected]<mailto:[email protected]>
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