1
Job Description
Seafood Traceability Collaboration Project Coordinator
DESCRIPTION
This role will serve as the core project coordinator of a multi-NGO
Seafood Traceability
Collaboration. The NGOs involved in the Seafood Traceability
Collaboration are FishWise (FW),
Future of Fish (FoF), Institute of Food Technologists’ (IFT) Global Food
Traceability Center (GFTC)
and World Wildlife Fund (WWF).
This collaboration is a novel and innovative way of combining efforts of
our four NGOs to work
across the entire ecosystems of stakeholders necessary to build
widespread adoption of
traceability in the global seafood sector. Our work engages
representatives from every supply
chain node, vendors building the technology solutions, government
agencies, and the nonprofit
entities promoting traceability for the sake of conservation. Our work
digs into both the system
conditions that enable or derail traceability, as well as into the
thinking and plans of those
individual companies looking to adopt traceability solutions and make
traceability commitments.
This role will involve managing the coordination across our four NGOs
where activities are owned
by individual NGOs but close collaboration is needed to collectively
execute the overall grant. The
project coordinator will be expected to help keep the collaboration
organized, on track, and
communications flowing to help facilitate successful collaboration
between the NGOs.
The project coordinator will be housed at Future of Fish but will work
to serve the Collaboration as
a whole and will have his/her performance evaluated by the Collaboration
Steering Committee.
Future of Fish is a virtual team with staff working remotely from
locations throughout the US. The
Collaboration is located across several time zones – specifically the
Pacific and Eastern time zones
and so the coordinator will be expected to be flexible in their schedule.
2
ROLES AND RESPONSIBILITIES
As the project coordinator, your responsibilities are to:
• Organize monthly Collaboration calls and additional Collaboration
calls as needed
• Schedule and organize the Collaboration’s in-person quarterly meetings
and related
logistics
• Attend and take minutes at all Collaboration in-person meetings and calls
• Travel to all quarterly in-person Collaboration meetings, in-person
meetings with each
NGO, and to conferences where the Collaboration as a whole is presenting
on its work
• Work with the Collaboration NGOs and/or facilitator(s) to develop call
and meeting
agendas
• Track progress on Collaboration projects and deliver regular updates
to group
• Identify overlaps and risks in Collaboration project work and ensure
the Collaboration is
coordinating on those overlaps
• Manage grant reporting process and deliverables
• Utilize Collaboration management tools (e.g. Trello) to keep
information and resources up
to date and organized
• Oversee budget for meeting spaces, catering, facilitator, etc.
• Organize, assign, and follow-up on all next steps resulting from
calls/meetings
• As assigned, manage coordination and production of joint Collaboration
products, such as
joint communications to the Collaboration Advisory Committee, joint
announcements, etc.
• Identify challenges as they arise and help the Collaboration co-create
solutions
QUALIFICATIONS
• Bachelor’s Degree or higher
• 2+ years working in fisheries, marine conservation, the seafood
industry, or other related
field
• 3+ years of related project coordination
• Strong MS Word, MS Excel and MS PowerPoint user
• Excellent interpersonal, communications, and writing skills
• Able to work and excel on a diversity of tasks. (e.g., writing,
coordinating logistics,
developing spreadsheets, setting agendas, etc.)
• High level of professionalism, collaborative spirit, and maintains a
positive attitude
• Self-starter and ability to learn and expand knowledge on their own
• Highly organized and attention to detail
• Strong record of working closely with clients and partners and
understanding their needs
• Ability to recognize vagueness and working to resolve it
• Ability to take complexity and break it down in manageable tasks
• Ability to design processes and systems to accomplish project work and
ensure
accountability
• Experience working independently and also as part of a fast-paced team
environment
3
THE SEAFOOD TRACEABILITY COLLABORATION
The areas of leadership and expertise by organization follow:
FishWise is a leading NGO partner to North American retailers and
distributors on sustainability,
traceability, and human rights in seafood. As an early expert
organization working on traceability,
FishWise plays a critical role in connecting and convening a network of
companies, nonprofits, and
policymakers involved in key traceability projects and precompetitive
collaborations. FishWise’s
contributions to the space include integrating traceability and human
rights into seafood
sustainability discussions, equipping the Conservation Alliance for
Seafood Solutions with the tools
and resources they need to promote traceability, working with U.S.
companies to implement
ambitious but achievable traceability and social commitments, and
creating tools and resources to
improve traceability implementation by the industry and advance
stakeholders’ shared
understanding of traceability.
Core competencies: Strong private sector leader relationships, trusted
advisor to many
stakeholders and within the Conversation Alliance, ‘real-world’
traceability implementation
experience, and strong understanding of supply chain barriers to
traceability.
Future of Fish is a design process expert driving collaboration,
prototyping and storytelling. Its
pilot project work has led it to become one of the most granular players
in understanding
technology deployment in the field and the technical stuck points in
that process. It has also built
unique relationships with technology vendors to allow them to coordinate
their voice and support
of a growing and more rationalized demand. FoF’s specific achievements
include developing precompetitive
technology vendor initiatives, refining the business case for
traceability at all levels of
the supply chain, and creating compelling education tools for the NGO
sector.
Core competencies: Deep technology knowledge, in-field technology deployment
experience, ethnographic research & analysis, ability to convene and
support crosssector
collaboration, design process expertise and innovation process leader.
Institute of Food Technologists (IFT) Global Food Traceability Center
(GFTC) is an
internationally renowned institute for food traceability. It is a center
at the Institute of Food
Technologists, a membership organization of scientists involved in food
systems and production.
The organization brings unparalleled insights about technology
application and transparency
adoption in other food systems and supply chains. Their experience in
navigating and catalyzing
other industry transformation informs our perspectives on what is
necessary and what is possible.
4
They are experts in both traceability “rollout,” as well as the strategy
(and execution) of building
industry wide training and standards dissemination. GFTC has been a
co-leader of the Global
Dialogue.
Core competencies: Insight into and experience working with
science-based traceability
across multiple food sectors; Expertise in industry transformation and
the tactics to
accomplish it
World Wildlife Fund is a global conservation NGO that, through its
policy level leadership and
on-the-ground partnerships, creates connective tissue between the
business and nonprofits worlds
to align and work toward conservation goals together. WWF has both
on-the-ground fisheries
work and extensive seafood industry partnerships in multiple countries.
WWF has created a
“Traceability Principles” manifesto to align the NGO world around
traceability, and has piloted the
development of supply chain risk assessment and traceability
benchmarking tools. It is also a coleader
in the Global Dialogues.
Core competencies: On-the-ground partnership and execution in the field;
in-country
expertise in partner recruitment and management; business lens and
perspective.
APPLICATION PROCESS
Please send a cover letter (with monthly rate requirements) and CV to
Cheryl Chen, Future of Fish -
Operations Director ([email protected]) by Friday February 24 2017.
This position will be a
full-time limited term independent contractor position to June 2018 with
possible extension if
additional funding is secured.
The anticipated start date of the contract would be March 13, 2017 and
will require the contractor
to attend a meeting in Boston from March 22-23rd.
