On 9/1/01 5:09 AM, "Al Byrne" <[EMAIL PROTECTED]> wrote:
> Hi folks,
>
> Have just signed on, as I'm planning to load Office 2001 sometime in the
> next month or so.
>
> I have about 8000 messages, 12 accounts, and about 40 rules in Outlook
> Express 5.0.2. Are there any major difficulties of which I need to be aware,
> before making the switch to Entourage?
Give OE a LOT (35 - 40 MB or more) of memory and do a complex rebuild just
before you do the import. Although everything will probably be fine, if
there were any corruption lurking, the import would not succeed. You may be
aware that doing a complex rebuild in OE loses you your groups, so you
should use Allen Watson's Export Group Addresses and Import Group Addresses
scripts from
AppleScript Central
<http://www.applescriptcentral.com/>
Use the first script before the rebuild and the second after. Keep the text
file it creates around until after your Entourage import, just in case. You
also need to reset all your OE rules which involve moving messages to
folders to the correct folder after the rebuild, since OE loses that
information too. Once you move to Entourage, you will never have to worry
about these two annoyances again, since in Entourage rebuilds don't lose
either group or folder info.
Install Office 2001and everything you need (include Programmability and
handheld Synchronization, just in case you ever need them) from the Value
Pack, install also Office QuickView from MacTopia. Then open every Office
app - Entourage, Word, Excel. PP and Office QV - once so that the PPC
Registration database knows where everything is. In preparation for the
import. give Entourage a lot of memory temporarily - 35 to 40 MB wouldn't
hurt here either. (8000 messages is not a lot, so you won't have any
problem, but a lot of memory will ease things, and speed it up.) While
you're at it, give Word a lot of memory permanently (it needs at least 25 MB
for anything useful - if you ever use more complex operations, it will need
a lot more than that.)
Only THEN install SR - 1 and then the Word Security patch from MacTopia. You
could do your OE-Entourage import either before or after, but you might as
well wait until after installing SR 1. You will have no problem with your
Rules, nor anything else. With 8,000 messages, and more to come, give
Entourage 15-20 MB RAM permanently for good speed. Entourage's database is a
lot more complex than OE's so needs more memory to work as quickly, but it
must also be more efficient, because the increase is not as much as you
might expect.
>
> I've downloaded the SR1 Updater - does it fix the bug that prevents rules
> having more than ten criteria? My Outlook Express 'delete un-needed
> subjects' rule currently has 83 criteria. I don't see a readily apparent way
> to export, or even print, those 83 keywords from OE.
>
SR 1 will have no problem, although 83 criteria seems rather extreme to me.
Are you sure you can't simplify that? It must take forever for you to
download mail, since every message has to be filtered through those 83
criteria plus all your other rules. Are you sure you can't make a few
generalizations using the terms "contains" to get those 83 down to, say, 12
criteria or so?
(Consider getting a good archiver. You have just a few days left to get the
best one, IMO, called eMA Archiver, for free in its final beta, which is
virtually its final version, or wait a week or so and get it in its true
release version (it will be about $15, I think) which would save you an
import from final beta to release version. It lets you reply to messages
from the archiver just as if you were in Entourage. With an archiver, you
can keep Entourage at the last few thousand messages, running faster. eMA
does searches extremely fast. It's at
http://homepage.mac.com/ThinkAgain/Mac/eMA/
It does need FileMaker Pro, however, so if you don't have that, look into
one of the several other archivers available, via versiontracker. )
You have a lot to look forward to in Entourage.
--
Paul Berkowitz
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