Re: Thanks, and question

[Allen Watson]

Title: Re: Thanks, and question

Let's keep it on the list; others may be interested.

On or near 11/20/01 11:49 AM, Richard Shane at [EMAIL PROTECTED] observed:

> You wrote:
> Use the View->Incomplete tasks menu item to hide completed tasks.
> I must say "Well, duh!"  I can't believe I overlooked that.
>
> You responded to my question:
>>
>>  2. Then be able to archive these completed items (perhaps
>>  once a week) to further have them out of the way and to
>>  have them organized for future reference.
>>
> A bit tougher. You could use Paul B's scripts "Export/Import Tasks" and
> "Delete Completed Tasks" to export the completed tasks and then delete them.
>
> Where do I find Paul B's scripts?
>
Sorry; on <http://applescriptcentral.com>

> You then wrote:
>
> You can then set up a separate Archive identity in Entourage, and import the
> completed stuff there.
>
> I don't know how to do that.  Could you give me a couple of pointers?
>
Look up "identity" in Entourage's "Help" menu. Once you have the second identity set up, Paul's scripts will do the import function.

> I'm grateful to have met you, someone who knows Entourage well.  I
> love this program and have just a few more questions:
>
> 1. In service of cleaning up my daily tasks lists even more (after
> removing completed tasks, thanks to you), I want to create a view to
> see only tasks:
> a. Due today
> b. Past due
> c. No due date
> No future tasks
>
> Someone else guided me to create a custom view with these properties:
> Due date      is              0 days from now
> Due date      is less than    1 days from now
> Is incomplete
>
> When I do this, it still shows future tasks.  Can you help me get this right?
>
You may have forgotten to change the option from "if any of these criteria are met" to "if all of these criteria are met".

> 2. There is a function I do repeatedly and am wondering if you know
> an Applescript that will automate this:
>
> I click on a contact name
> then
> Click on "link"
> Drag down to "link to new"
> Drag over to "task"
> So my task will automatically link to give me the phone number to call.
> I'm doing those steps manually (and it's pretty cool that even that
> feature exists), but I'd like to automate it.
>
Copy the following script into Script Editor. Compile and save as compiled script in the folder, "Entourage Script Menu Items". Then, in Entourage, you will see it listed in the scripts menu, where you can select it and run it. Select a contact first, and it will create a task linked to that contact.

If you want you can assign a keyboard shortcut to run the script. You'll find the instructions in Help under "script menu".

--New Task (or event) from selected contact; assign to kbd shortcut
tell application "Microsoft Entourage"
    try
        set theSelection to get selection -- may be none
        if class of theSelection ? list or (count theSelection) ? 1 or class of item 1 of theSelection ? contact then error number -128
    on error
        beep
        display dialog "You must select just one contact in the address book." buttons {"OK"} default button "OK" with icon 2
        return
    end try
    activate
    set theContact to item 1 of theSelection
    set theName to name of theContact
    if theName = "" then set theName to company of theSelection
    set n to make new task with properties {name:theName} -- or event
    link n to theContact
    open n
end tell
--------

--
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Allen Watson <[EMAIL PROTECTED]> XNS name: =Allen Watson
Applescripts for Outlook Express and Entourage: <http://homepage.mac.com/allenwatson/>