On 12/13/01 11:17 PM, "Chuq Von Rospach" <[EMAIL PROTECTED]> wrote:
>
> I want to take a set of contacts in entourage, and print out their data as
> mailing labels.
>
> As far as I can tell, there's no way I can export the contacts some way
> other than the full data set, and entourage doesn't do labels. I did some
> stuff with the word merge manager, and it has the same problem: it won't let
> me choose a subset as far as I can tell.
>
> What am I missing here? I checked mactopia, and didn't see anything on
> this...
>
>
You can access just one (or more) Category/ies of contacts in mailing
labels. So - the first time - first select all the contacts you want to
write in the Address Book, and assign them a new category - unless they
already are defined in this way. You can do this either in Entourage or
Word. OR you can wait to select individual contacts later.
Go to Word; Tools/Data Merge Manager.
Click (Main Document) Create / Labels... and adjust label size if necessary
(Data Source) Get Data / Office Address Book
Add al your fields, adjust them in correct placement, add punctuation
etc. (you can just use Full_Name and Address )
(Merge Field) lets you adjust further if desired by dragging to a label
(Preview) <<ABC>> if you want
(Merge)
!!!! Click "Query Options" at bottom first !!!!
A window pops up with all your categories checked. You can uncheck all
unwanted categories and leave just the ones you want to print checked.
AND/OR: Flip the popup from Categories to Complete Record. You get the whole
Address Book listed. If you have unchecked all categories first, you start
from a clean slate: check just individual contacts. Or if you have checked
one or two categories, you can now adjust by unchecking a few contacts and
adding others.
Click OK
Now click the icon for Merge to New Document and Print. You can save for a
future occasion. Or click Merge to Printer and don't save.
(Note to others: these Query Options only exist in Office v. X. In Office
2001, you can use my script Print Mailing Labels, and the other mail merge
Print scripts in the Office for Office suite, at
AppleScript Central
<http://www.applescriptcentral.com/>
It's great to have the features right in Word now.)
--
Paul Berkowitz
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