On 1/7/02 6:32 AM, "Richard Shane" <[EMAIL PROTECTED]> wrote:
> Paul
>
> Since you said you're an expert in DMM, I'm hoping I can ask you the
> question in this forum, since it has directly to do with Entourage.
> (And, as I've repeated recently, I won't be asking you "lazy"
> questions. I'm working through the documentation diligently and only
> will ask questions not answered there.)
I seem to have spooked you about asking questions. Sorry. Asking questions
is fine. Occasionally, you seem to see the various alternatives yourself, so
I sometimes why you don't just try them out to find out the answer for
yourself, that's all.
>
> 1. In Entourage "Name and email" tab, there is a space for
> "Nickname." I assume this is so I can indicate if I want a letter
> address "Dear Joe" or "Dear Dr. Marx." In Word, I open "Data Merge
> Manager," "Merge Field," but there is no field name for "Nickname."
> How else do I get salutation in the letter correct?
No. "Nickname" is something for your private use. It doesn't make it into
letters or DMM. In Entourage, it's a quick way to get an email addressed.
For example, if I have 14 Richards and 9 Shanes (either first or last name)
already in my Address Book, it's going to take quite a bit pf typing or
clicking in the Address field of an email until your name comes up as an
addressee. But if I were to enter you in the Address Book with a unique
nickname, say "RS" or "Rch" that were combination of letters that didn't
being anyone else's first or last name, and started typing that, you'd come
up after 2 or 3 letters. Usually people use "real" nicknames of course, or
as a reminder.
You're correct - in DMM, Nickname is not an available field. It is a _form_
letter, so you will have to make the salutation either:
Dear �First_Name�
Dear �Title� �Last_Name�
If there's no title (see below), that would just come out as
Dear �Last_Name�
which would not look very good. Now you know why the "modern" style is to
send letters saying
Dear �First_Name� �Last_Name�
because it's safest. That's why you've received a lot of those. An alternate
method would be to make sure that everyone in the Address in the sub-group
(category is best way to organize this) has a title "Mr." or "Ms." when
nothing else is appropriate. Then assign a second category to each of two
subgroups. Say the main category is "Clients". Give the people with whom you
are on formal terms a second category "Client LastName", and the ones you
call by their first names "Client FirstName". For some purposes, you will
just use the "Client" category. But for writing form letters. you will have
two versions of the form letter, almost identical, except that to "Client
FirstName" category, the salutation will be
Dear �First_Name�
and the "Client LastName" category, the salutation will be
Dear �Title� �Last_Name�
>
> 2. In Entourage "Name and email" tab, there is a space for suffixes,
> along with a drop box of commonly used suffixes. I have a long set
> of suffixes (people's various academic degrees) I use. Is there a
> way to enter them into the drop box so they are quickly available
> during subsequent uses.
Nope. Entourage doesn't offer that sort of customization. It's a good
idea for feature request, though.
>
> 3. In Entourage, not sure what space for "Title" is, since in
> "Company" there's space for job title. If "Title" has to do with
> "Dr." etc., I thought that would go in "Nickname."
>
No. Title is "Dr.", as the popup makes fairly clear.
One thing you might want to look at in Word for individual letters (as
opposed to form letters to large groups of people) is the Contact toolbar.
You find it under View menu/Toolbars. It's pretty nifty. Again, it's very
smart about first and last names, and titles and suffixes, I think, but
doesn't seem to know about nicknames.
--
Paul Berkowitz
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