Continuing to simplify and clarify

[Walt Hopkins]

Title: Continuing to simplify and clarify

Hello again,

I started the process of simplifying and clarifying my database last spring--and simplifying seems to be very complex.

I am running Entourage X and my intention is to get down to a lean database because my current one no longer fits on a single backup CD. I have 2233 contacts and well over 500 folders (which I discovered when I went over the limit of eMA). So now I’m trying to get organised so I can make the archiving work.

Based on numerous helpful suggestions here back in March, April, and early June, my assistant and I have been working away at assigning categories to each contact. This takes an amazing amount of time. My assistant is doing most of the work (I have RSI so try to avoid such tasks) and unfortunately that means she needs my computer. Which means I don't have access to it for my other work. And when I'm on the road then she can't do anything at all.

So I've ordered an iBook for her which should arrive by the end of the week. My idea is that she can work on the database while I am away and then we synchronise the databases when I return. My question is: how do we do that? Although I have searched the website, all I can find is how to synchronise between Palm and Entourage.

Do I just copy my database on to her machine and then copy it back again? How do I add the work I've done while on the road? Or is there something more complicated to do? Or much simpler?

Thanks again in advance for your help.

Walt