On 6/20/05 10:13 AM, "Stephen Rayment" <[EMAIL PROTECTED]> wrote:
> Like many people, I create monthly archives of my e-mail - 'cause I get too > much! So far, I do that by creating subfolders within "Folders on My > Computer". Then I drag the folder to/from a .mbox or use Paul Berkovitz's > Imprt-Export scripts. This works, but is awfully time consumptive, when all > you want to do is check a message from last June! My monthly .mbox's are > pretty big 2-300MB. Are there any alternatives? For example, Apple Mail > and MS Outlook for Windows allow each folder to be a separate file, making > it much easier to attach/detach them quickly from the folder list. Any > plans to do that with E'rage? I'll never go back to Outlook but Apple Mail > is looking awfully tempting right now ;-) Creating an .mbox archive regularly is sensible. You can schedule it for a time (like the middle of the night) when you don't need to do anything else. Do you then delete the original messages? If not, why are you bringing the .mbox back in later? Just search for the message in Entourage. So I guess you must be deleting originals, if you want to keep the database size down. Once a month seems a bit extreme - I do it every 6 months or so - but YMMV. OK. So the issue is just one of the time it takes to import the .mbox back in, or open it, when you want to check a message, right? If you merely need to check the message, don't open the .mbox in Entourage. Just open it in TextEdit (drag it onto TextEdit's icon), or another text editor, and do a Find there, Harder to browse, of course, and you can't reply to the message. The best thing might be to use Barry's script+rule which makes text files of each message as it comes in. Then Spotlight can find anything in an instant, plus you can still reply to the message by double-clicking it to open in Entourage. So now your once-a-month activity will just be to _delete_ messages, nothing else. You already have them backed up per-message, just like Mail does. And I think the script files them in Finder folders mirroring Entourage folders. I can't recall what Barry calls it, nor if he posted it on macscripter.net or only here or in the Entourage newsgroup. I'm sure he'll be along shortly to remind us. It's a really simple script and could be recreated within minutes but I'm sure Barry has it to hand. -- Paul Berkowitz MVP MacOffice Entourage FAQ Page: <http://www.entourage.mvps.org/faq/index.html> AppleScripts for Entourage: <http://macscripter.net/scriptbuilders/> PLEASE always state which version of Microsoft Office you are using - **2004**, X or 2001. It's often impossible to answer your questions otherwise. -- To unsubscribe: <mailto:[EMAIL PROTECTED]> archives: <http://www.mail-archive.com/entourage-talk%40lists.letterrip.com/> old-archive: <http://www.mail-archive.com/entourage-talk%40lists.boingo.com/>
