Dear all,
this is the text that I have used when talking to sponsors. I plan on puttint this up at the Website RSN, as soon as I get hold of Jean-Marc.
In the meanwhile, I send it to the list, in the hopes that you will help me spread the word.
A good thing is that if we get at least 3-4 exhibitors (or probably 5-5 if we are going to reduce the fees for parties of more than X people) then we may be able to afford to rent a really large space for exhibition and trade show area. It would mean a big boost for mingling, since we do no need to roam around the corridors any more, as we did last year.
But, this is dependant on getting exhibiting sponsors, and no cimmitement is made yet. So spread the word!
Sincerely,
/dario
-- -- ------------------------------------------------------------------- Dario Lopez-Kästen, IT Systems & Services Chalmers University of Tech. "...and click? damn, I need to kill -9 Word again..." - b using macosx
The EuroPython Conference 2005 Invites Sponsors
The EuroPython Conference is looking for interested companies to support and
sponsor the EuroPython Conference of 2005. The EuroPython Conference is
being run with the help of volunteers and we invite companies using Python
or with interests in Python development to sponsor the event. Any
contribution, no matter how small, is appreciated.
You can support the EuroPython Conference by participating in the Trade Show
or by becoming an Official EuroPython Sponsor. We can also offer customised
solutions and are always open to alternate solutions.
Trade Show
You can participate in the Trade Show. This means that you have access to a
small space to promote your company. This includes the following:
o a desk, a chair and 2 meters of wall space.
o one electric outlet (same standard as in Germany, the Netherlands etc)
o access to the wireless network.
Requirements
At least one member of your organisation must be attending the
conference, but you may staff your booth with non attendees.
You are required to keep your booth manned during the "trade show". This
will take place for a period of 6 hours. Lunch break, afternoon session
and an hour or so after the end of the conference day, depending on
public interest.
You can have your booth up manned or unmanned the rest of the time - it
is up to each company to decide.
Insurance
You are not insured by the conference.
Cost
250 Euros, excluding conference attendance fees.
Sponsorhip Agreement
You can become a sponsor of the conference. The following options are
available:
Gold sponsor
o Your name/link on the website
o An ad in the conference program
o A streamer in each conference room
o A streamer in the entrance
o A 15 minute talk before one of the keynotes
Cost: 2000 Euro
Sponsor
o Your name/link on the website
o An ad in the conference program
o A streamer in each conference room
Cost: 500 Euro
Advertiser
o Your name/link on the website
o An advert in the conference program
Cost: 100 Euro for each advert
Organising sponsor
o Your name/link on the website
o An ad in the conference program
o A streamer in the entrance
o A seminar room for 2 hours
o Double exhibition space for free
Cost: At least 5 man days of work effort
Special sponsor - Negotiable
If you have an offer or an idea which is of mutual benefit, we are ready
to hear it. Please contact the Europython organisers.
Other Arrangements
We are open to ideas and special arrangements if desired. We do offer some
pre-defined special packages.
Private Seminar Rooms
You can rent your own seminar room for demonstrations, private seminars,
job interviews etc.
Cost: 100 Euros per hour (Evening hours cost more. Ask for an offer.)
Increased Presence on the Show Floor
You can rent more space and equipment on the show floor. Prices are
close to "at cost". Contact us for an offer.
Special Events
If you want to put on a special event, please contact the Europython
organisers for discussion and planning.
Dates and Deadlines
For planning purposes we need your decision to participate no later than at
the end of May 2005.
Any participants joining after this date will be accepted only if they can
be accomodated. Depending on the amount of work required we may charge
latecomers an administrative fee of 100 Euros for extra work required.
Technical Data
Website Banners
The following technical data is required for banners submitted for
exposure on the website. There are two formats for banners that we you
can use, Top Banners and Online Banners.
Top Banners
Size: 468x60 pixels
Exposure: displayed on every page, randomly rotating
Online Banners:
Size: 160x320 pixels
Exposure: on one or several folders of the site.
Example of Online Banner:
http://www.europython.org/sections/accomodation/cheap_hotels
Common requirements for both Banner types
o A link to a site (url)
o The name of the company
o A short text description (for search engines e.g. google,
etc and for the textbased version of the site)
o Accepted image formats are JPEG, PNG, GIF
o Please take care to keep file sizes small, index the image if
possible. We reserve the right to process the images to reduce
download size (does not affect display size).
Additional information for Online Banners only
o The folder/path in the site where it should be displayed
(Possibly limited by technical constraints. Please
contact us to verify availability of desired path.)
Adverts to appear in the Programme
As last year, this year's Conference Programme will not have a pre-
printed programme - instead we will offer a Print-Yourself Programme
available on-line.
Size:
o 90x125 mm (that is 90 mm tall and 125 mm wide) is the optimal
size.
We can receive other sizes, but may have to scale or crop the ad to
make it fit, with unknown consequences for resolution and outcome.
Please contact us if you have special requirements for advert space
(ie you wish to have
Formats:
o Preferred formats are JPEG and PNG.
o EPS, GIF, TIFF will work as well.
Resolution:
o Resolution should be no less than 300 px/square inch
and not more than 600 px/square inch.
Note:
Adverts are intended to be printed and should have the proper
resolution. Images intended for websites do not have a resolution
suitable for printing; using images intended for websites will
result in inferior output quality.
Submitting material
Banners should be sent to [EMAIL PROTECTED] for insertion in the site.
Banners are usually inserted within 24 hours of submission, but may take
a short while longer to appear, depending on workload.
Adverts for the programme should be sent to [EMAIL PROTECTED] for
insertion in the programme.
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