Hello You can copy the text in to excel and to break excel in the format as it is in not pad you have to you text to columns in the review menu of menu bar.If you text is separated by comma or colon or space or other delimiters you can choose delimited option and choose the symbol that separates text and excel will break the text into columns wherever the delimiter is there. If there is no such delimiter is there the you can choose fixed option.In fixed option you can place the arrows where you want to break the text into columns and press the next button and once it is finished excel will break the text into columns where you placed the arrows.But, select the first column where you copied the text to break into columns or otherwise it will not work properly. For more information see. this
Split names by using the Convert Text to Columns Wizard [image: Show All]Show All<http://office.microsoft.com/client/helppreview.aspx?AssetId=HA101023409990&lcid=1033&NS=EXCEL&Version=12&respos=0&CTT=1&queryid=83976222ad054078b3f0369400bc8571> [image: Hide All]Hide All<http://office.microsoft.com/client/helppreview.aspx?AssetId=HA101023409990&lcid=1033&NS=EXCEL&Version=12&respos=0&CTT=1&queryid=83976222ad054078b3f0369400bc8571> Use the Convert Text to Columns Wizard to separate simple cell content, such as first names and last names, into different columns. *Full name* *First name* *Last name* Syed Abbas Syed Abbas Molly Dempsey Molly Dempsey Lola Jacobsen Lola Jacobsen Diane Margheim Diane Margheim Depending on your data, you can split the cell content based on a delimiter, such as a space or a comma, or based on a specific column break location within your data. What do you want to do? ------------------------------ - Split content based on a delimiter<http://office.microsoft.com/client/helppreview.aspx?AssetId=HA101023409990&lcid=1033&NS=EXCEL&Version=12&respos=0&CTT=1&queryid=83976222ad054078b3f0369400bc8571#BMdelimit> - Split cell content based on a column break<http://office.microsoft.com/client/helppreview.aspx?AssetId=HA101023409990&lcid=1033&NS=EXCEL&Version=12&respos=0&CTT=1&queryid=83976222ad054078b3f0369400bc8571#BMbreak> ------------------------------ Split content based on a delimiter Use this method if your names have a delimited format, such as "First_name Last_name" (where the space between First_name and Last_name is the delimiter) or "Last_name, First_name" (where the comma is the delimiter). Split space-delimited content To complete these steps, copy the following sample data to a blank worksheet. [image: Hide]How to copy an example<http://office.microsoft.com/client/helppreview.aspx?AssetId=HA101023409990&lcid=1033&NS=EXCEL&Version=12&respos=0&CTT=1&queryid=83976222ad054078b3f0369400bc8571> 1. Create a blank workbook or worksheet. 2. Select the example in the Help topic. * Note * Do not select the row or column headers. [image: Selecting an example from Help] 1. Press CTRL+C. 2. On the worksheet, select cell A1, and then press CTRL+V. 3. To switch between viewing the results and viewing the formulas that return the results, press CTRL+` (grave accent), or on the *Formulas*tab, in the *Formula Auditing* group, click the *Show Formulas* button. *1* *2* *3* *4* *A* Syed Abbas Molly Dempsey Lola Jacobsen Diane Margheim 1. Select the range of data that you want to convert. 2. On the *Data* tab, in the *Data Tools* group, click *Text to Columns*. 1. In Step 1 of the Convert Text to Columns Wizard, click *Delimited*, and then click *Next*. 2. In Step 2, select the *Space* check box, and then clear the other check boxes under *Delimiters*. The *Data preview* box shows the first and last names in two separate columns. [image: Text to Columns Wizard - Step 2 of 3] 1. Click *Next*. 2. In Step 3, click a column in the *Data preview* box, and then click * Text* under *Column data format*. Repeat this step for each column in the *Data preview* box. 1. If you want to insert the separated content into the columns next to the full name, click the icon to the right of the *Destination* box, and then select the cell next to the first name in the list (B2, in this example). [image: Destination of splitted contents] * Important * If you do not specify a new destination for the new columns, the split data will replace the original data. 1. Click the icon to the right of the *Convert Text to Columns Wizard*. [image: Text to Columns Wizard Step 3 of 3] 1. Click *Finish*. [image: Top of Page]<http://office.microsoft.com/client/helppreview.aspx?AssetId=HA101023409990&lcid=1033&NS=EXCEL&Version=12&respos=0&CTT=1&queryid=83976222ad054078b3f0369400bc8571#top> Top of Page<http://office.microsoft.com/client/helppreview.aspx?AssetId=HA101023409990&lcid=1033&NS=EXCEL&Version=12&respos=0&CTT=1&queryid=83976222ad054078b3f0369400bc8571#top> Split comma-delimited content To complete these steps, copy the following sample data to a blank worksheet. [image: Hide]How to copy an example<http://office.microsoft.com/client/helppreview.aspx?AssetId=HA101023409990&lcid=1033&NS=EXCEL&Version=12&respos=0&CTT=1&queryid=83976222ad054078b3f0369400bc8571> 1. Create a blank workbook or worksheet. 2. Select the example in the Help topic. * Note * Do not select the row or column headers. [image: Selecting an example from Help] 1. Press CTRL+C. 2. On the worksheet, select cell A1, and then press CTRL+V. 3. To switch between viewing the results and viewing the formulas that return the results, press CTRL+` (grave accent), or on the *Formula* tab, in the *Formula Auditing* group, click the *Show Formulas* button. *1* *2* *3* *4* *A* Abercrombie, Kim Cavaglieri, Giorgio Ito, Shu Philips, Carol 1. Select the range of data that you want to convert. 2. On the *Data* tab, in the *Data Tools* group, click *Text to Columns*. 1. In Step 1 of the Convert Text to Columns Wizard, click *Delimited*, and then click *Next*. 2. In Step 2, select the *Comma* check box, and then clear the other check boxes under *Delimiters*. The *Data preview* box displays the first names and last names in two separate lists. [image: Text to Columns Wizard - Step 2 of 3] 1. Click *Next*. 2. In Step 3, click a column in the *Data preview* box, and then click * Text* under *Column data format*. Repeat this step for each column in the *Data preview* box. 1. If you want to show the separated content in the columns next to the full name, click the icon to the right of the *Destination* box, and then select the cell next to the first name in the list (B2, in this example). [image: Destination of splitted contents] * Important * If you do not specify a new destination for the new columns, the divided data will replace the combined data. 1. Click the icon to the right of the *Convert Text to Columns Wizard*. [image: Convert Text to Columns Wizard Step 3 of 3] 1. Click *Finish*. [image: Top of Page]<http://office.microsoft.com/client/helppreview.aspx?AssetId=HA101023409990&lcid=1033&NS=EXCEL&Version=12&respos=0&CTT=1&queryid=83976222ad054078b3f0369400bc8571#top> Top of Page<http://office.microsoft.com/client/helppreview.aspx?AssetId=HA101023409990&lcid=1033&NS=EXCEL&Version=12&respos=0&CTT=1&queryid=83976222ad054078b3f0369400bc8571#top> Split cell content based on a column break You can also customize how you want your data to be separated by specifying a fixed column break location. 1. Select the cell or range of cells. 2. On the *Data* tab, in the *Data Tools* group, click *Text to Columns*. 1. In Step 1 of the Convert Text to Columns Wizard, click *Fixed Width*, and then click *Next*. 2. In the *Data preview* box, drag a line to indicate where you want the content to be divided. [image: Text to Columns Wizard - Step 2 of 3] *Tip* To delete a line, double-click it. 1. Click *Next*. 2. In Step 3, select a column in the *Data preview* box, and then click a format option under *Column data format*. Repeat this step for each column in the *Data preview* box. 1. If you want to show the split content in the columns next to the full name, click the icon to the right of the *Destination* box, and then click the cell next to the first name in the list. [image: Choose destination of extracted cell content] * Important * If you do not specify a new destination for the new columns, the divided data will replace the original data. 1. Click the icon to the right of the *Convert Text to Columns Wizard*. [image: Convert Text to Columns Wizard Step 3 of 3] 1. Click *Finish*. Regards, Vijaykumar -- ---------------------------------------------------------------------------------- Some important links for excel users: 1. Follow us on TWITTER for tips tricks and links : http://twitter.com/exceldailytip 2. Join our LinkedIN group @ http://www.linkedin.com/groups?gid=1871310 3. 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