Ah, I didn't realize what you had done in the sample file. You looked up the last occurrence.. Yes. My formula could be reduced to INDEX(what,SMALL(matching ROW,occurrence#)). but if you want the last occurrence, it's better to use INDEX(what,MAX(matching ROW)) .. maybe Rajan posted that suggestion, actually.
=INDEX($B$2:$B$13,MAX(IF(names=$A$17,ROW(names)))-ROW(INDEX(names,1))+1) Simplified: =INDEX($B$2:$B$13,MAX(IF(names=$A$17,ROW(names)))-ROW($A$2)+1) In instances where the names range will definitely start on row 2, you can use: =INDEX($B$2:$B$13,MAX(IF(names=$A$17,ROW(names)))-1) If you wanted the second to last match, you should still not use COUNTIF in this formula. In that case, you could substitute LARGE for SMALL: =INDEX($B$2:$B$13,LARGE(IF(names=$A$17,ROW(names)),2)-1) CSE all. Asa From: excel-macros@googlegroups.com [mailto:excel-macros@googlegroups.com] On Behalf Of resp...@gmail.com Sent: Sunday, June 03, 2012 4:23 AM To: excel-macros@googlegroups.com Subject: Re: $$Excel-Macros$$ Lookup and return 2nd occurrance Thanks for the explanation. What I like abt this formula is it actually picks not only the 2nd occurance but the last occurance which I think might be useful going forward. Thanks again Sent from my BlackBerryR smartphone from Airtel Ghana _____ From: "Asa Rossoff" <a...@lovetour.info> Sender: excel-macros@googlegroups.com Date: Sun, 3 Jun 2012 02:42:58 -0700 To: <excel-macros@googlegroups.com> ReplyTo: excel-macros@googlegroups.com Subject: RE: $$Excel-Macros$$ Lookup and return 2nd occurrance Hi Hilary, INDEX(NamesRange,1) returns the first row of the range (which is a single cell since the range is only one column wide). Put that inside a ROW() function and you get the first row number. Equally effective would be specifying the first cell in NamesRange instead: ROW(FirstCellInNamesRange) For example, if NamesRange is $A$2:$A$13: INDEX(NamesRange,1) is $A$2 ROW(Index(NamesRange,1)) is ROW($A$2) which is 2. You might be confused if you think INDEX returns the value of a cell. If INDEX(NamesRange,1) refers to $A$2 and cell A2 contains "Hilary", then you might expect ROW(INDEX(NamesRange,1)) to be equivalent to ROW("Hilary"). which clearly would not work. The reason ROW(INDEX(NamesRange,1)) is equivalent to ROW($A$2) instead is because INDEX is one of the three main functions that can return cell references, and can be used in place of cell references anywhere cell references are expected (the other two are OFFSET and INDIRECT). In a formula result, a cell reference is displayed on the worksheet by the value of the referenced cells, so the end result is sometimes the same. The reason I used Row(Index(NamesRange,1)) in the formula instead of Row($A$2) or Row(FirstCellInNamesRange) was primarily that it would allow you to use defined names for your ranges without any changes to the formula, or a redundant defined name to refer to the first cell/first row in NamesRange. No, I'm not a lectururer. I like teaching (informally), and I like words, though. I take it as a complement that you might think so, thanks :). I'm impressed with your dashboards and workbooks that I've seen so far. I only wish I was involved in finance -- I'd ask to use them myself. Two of my previously suggested formulas, with range references substituted for range names: 1. Standard formula (faster than the array formula, also it will work with wildcards): =INDEX($B$2:$B$13,MATCH($A$17,$A$2:$A$13,0)+MATCH($A$17,INDEX($A$2:$A$13,MAT CH($A$17,$A$2:$A$13,0)+1):INDEX($A$2:$A$13,ROWS($A$2:$A$13)),0)) 2. Array formula: =INDEX($B$2:$B$13,SMALL(IF($A$2:$A$13=$A$17,ROW($A$2:$A$13)),2)-ROW($A$2)+1) Asa From: excel-macros@googlegroups.com [mailto:excel-macros@googlegroups.com] On Behalf Of hilary lomotey Sent: Friday, June 01, 2012 1:34 AM To: excel-macros@googlegroups.com Subject: Re: $$Excel-Macros$$ Lookup and return 2nd occurrance Hi Asa Your formula is working to perfection, thanks a lot, just two quick questions Kindly explain this bit of the formula taking out "ROW(INDEX(NamesRange,1)" from the entire formula Are a Lecturer or some sort?, i always look at the way you explain every problem that you tackle, its like a lecturer, thanks On Fri, Jun 1, 2012 at 8:21 AM, hilary lomotey <resp...@gmail.com> wrote: Thanks Asa Attached is what i attempted doing, but after testing my formula this morning with other examples i realised, its doesnt work for all, i will try your now. thanks On Fri, Jun 1, 2012 at 1:06 AM, Asa Rossoff <a...@lovetour.info> wrote: Hi Hilary, Mind sharing your solution with the group? What came to mind for me was an array solution that uses small/row to identify the second smallest row number for the matching name, and index to retrieve the reference to the cell. Here's a formula using that approach: { =INDEX(NamesRange,SMALL(IF(NamesRange=NameToFind,ROW(NamesRange)),OccurenceN umber)-ROW(INDEX(NamesRange,1))+1) } If you were going to use many of these formulas, NamesRange was large, and often there was not going to be a match (for example there was only one occurrence and you were looking for the second), you could speed up the formulas by use the following version that checks the count (using countif) of matching names, and if the count is < OccurenceNumber (2 in your stated question) it will skip the array formula and just return an error. If there will usually be a match, this would actually be slower since it has the added countif. { =IF(COUNTIF(NamesRange,NameToFind)<OccurenceNumber,#NUM!,INDEX(NamesRange,SM ALL(IF(NamesRange=NameToFind,ROW(NamesRange)),OccurenceNumber)-ROW(INDEX(Nam esRange,1))+1)) } Upon a little more thought, here is a non-array solution for finding exactly the 2nd occurrence (the array version would work for finding any specific occurrence). It uses match to find the first occurrence, then another match to find the next occurrence. It should be faster---it has less work to do. If there is no match it either returns an NA error or if the only match was on the very last row of the range, a REF error. =INDEX(NamesRange,MATCH(NameToFind,NamesRange,0)+MATCH(NameToFind,INDEX(Name sRange,MATCH(NameToFind,NamesRange,0)+1):INDEX(NamesRange,ROWS(NamesRange)), 0)) Asa -----Original Message----- From: excel-macros@googlegroups.com [mailto:excel-macros@googlegroups.com] On Behalf Of resp...@gmail.com Sent: Thursday, May 31, 2012 2:01 PM To: excel-macros@googlegroups.com Subject: Re: $$Excel-Macros$$ Lookup and return 2nd occurrance Thanks guys I have figured it out with index and match and countif. Thanks Sent from my BlackBerryR smartphone from Airtel Ghana -----Original Message----- From: <mailto:resp...@gmail.com> resp...@gmail.com Sender: <mailto:excel-macros@googlegroups.com> excel-macros@googlegroups.com Date: Thu, 31 May 2012 19:42:32 To: < <mailto:excel-macros@googlegroups.com> excel-macros@googlegroups.com> Reply-To: <mailto:excel-macros@googlegroups.com> excel-macros@googlegroups.com Subject: $$Excel-Macros$$ Lookup and return 2nd occurrance Hello Excel Masters if I have a list if names like below in column A and say I have corresponding different figures in column B. Hilary Rajan Maries Noorain Hilary Rajan Don Kris Asa And so on and I want to return for instance the second occurance of hilary with its corresponding figure. Kindly help with formula. Thanks. Sent from my BlackBerryR smartphone from Airtel Ghana -- FORUM RULES (986+ members already BANNED for violation) 1) Use concise, accurate thread titles. 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