Folks,
I received on Friday a request that a new executive-level scheduling system
be implemented yesterday (of course). For good or bad, I've convinced them
that keeping all schedules within our existing Exchange 5.5 system so we
don't have conflicting scheduling systems. However, I'm not sure if some
features can even be implemented within Exchange. I'm NOT an Exchange
programmer, so some things may not even be possible.
They (the executives) really want some way that they (or their delegates)
can prioritize meetings (I guess according to their priorities: First the
Board, second senior executive, third joint executive, etc, with "local"
meetings below these) and have "higher-level" meetings override
"lower-level" meetings with central vetting. As well, they want the OWA
interface changed so that a full month can be seen and different views
applied (by scheduling body, by site, etc) and that it be viewable to all.
I suggested Team Folders, but they say while is is "okay", it, even in the
"full" Outlook version (let alone trying to view this over OWA), isn't what
they want.
Anyway, I've put the requirements below. Is there any product out there
that can provide this functionality? Indeed, are there some requirments
that Exchange 5.5 cannot provide?
Thank you!
Cheers,
Mike
------ Project Requirements -------
Project: Scheduler to coordinate and facilitate all enterprise committee
meetings.
Requirements:
* Efficient and user-friendly
* Integrated into the existing Exchange system
* Web interface:
* Include some means of viewing information by committee and or by month
(perhaps also by individual).
* clude a category of simple list of meetings for that month.
* Each meeting would have a link to a table of information on the meeting
including time and place and a list of attendees. Each attendee name linked
to their general info as well or to their conflict/ problem if applicable
(See idea of conflict tag below).
* Administrative (Data Entry and Maintenance) side such that a delegate for
each committee could update their list of events. This input would go
through a verification process that would ensure all the protocols were
adhered to.
* Work with the existing outlook information in terms of individual members
existing commitments.
* A planning hierarchy would be created such that the highest level meetings
/ most relevance can be flagged as such.
Conflicts are detected when the item is added and some sort of simple flag
(i.e. attendee name changes color or icon appears) indicating that another
commitment exists for a specific attendee. Here too some assessment of the
priority for the meetings must come into play. When a conflict exists the
user should avail of a list of other available dates to reschedule the
lesser priority meeting.
* When sorting by location the list needs to include meetings specific to
them and higher. The same level and lower are not necessary. i.e., A site
meeting in City A need not appear in the list for someone in City B.
* The project initiator (and Board of Directors member!) is responsible for
the Board of Directory, Senior Executive, Joint Executive ( District
Administrators ) and Extended Joint Executive ( District Administrators,
Associate District Administrators and Pject Chairs) meetings. He has emailed
members of these to contact him with a list of groups to be considered in
this planning process. Examples:
* A meeting with an external organization includes some higher executive
members. Although it is not strictly an organizational event it must be
covered on in terms of time committed in the scheduler.
* Sub-executive groups have meetings wich conflicts with a Joint executive
meeting which for one director. The scheduler would help avoid this.... If
properly updated!
* A meeting scheduled at a group or individual level needs to be accounted
for, i.e., the information in Exchange must be available. (That is,
everyone's schedule must be accessable to everyone else, including the web
interface)
----------------------------------------------------------------------------
Mike Pelley
E-mail: [EMAIL PROTECTED]
_________________________________________________________________
List posting FAQ: http://www.swinc.com/resource/exch_faq.htm
Archives: http://www.swynk.com/sitesearch/search.asp
To unsubscribe: mailto:[EMAIL PROTECTED]
Exchange List admin: [EMAIL PROTECTED]
