Call for invitations for GUADEC 2006
Dear GNOME friends For those of you who would like to host the next GUADEC in 2006 you are hereby invited to write a formal invitation to the director of The GNOME Foundation. The invitation should be send to Tim Ney <[EMAIL PROTECTED]> and Anne �stergaard <[EMAIL PROTECTED]> at the latest on March 14th 2005. As the conference is getting bigger and hopefully better and more important every year there is no reason not to tell you that it takes a lot of persons actively involved and committed in the actual planning and a lot of time and spent carrying out the practical work. It is also rewording and very much fun and you learn a lot in the process. I usually say that when you can take care of a baby and handle a big conference you are pretty much prepared for anything. These things are real and can not be handed virtually. Some practical advice: There are a couple of things that you must take into account when writing your invitation: You must be at least ten persons who sign the invitation and thereby take responsibility. These ten persons each need a lot of helpers.- For this purpose you can involve everybody - they do not have to be nerds- other skills can often be an advantage. The conference must take place in the same physical place/ building. You must be many persons very near and in the place/city where the conference is taking place. It is an advantage if there is a strong support from the community: the region, the city, huge companies, important organizations and/ or among a very large group of local citizens. The conference will need facilities Saturday, Sunday, Monday, Tuesday, Wednesday and Thursday. (The weekend normally used for establishing things and getting rid of jet-lack.- Some activities which involve moving in the sun and fresh air could be helpfull here.) The technical infrastructure is crucial to the conference. The hacker room and the conference rooms needs a lot of bandwith this is also the case for streaming. One large conference hall for 500 persons. Projectors, beamers and at least 3-4 large conference rooms and many smaller rooms are needed and possibly an exhibition area and/ or hall. You will need a lot of sponsors and good contacts to the press. You must have solutions for housing: Hotels, youth hostels, the living for free program etc. Catering, the "Beer Party" and cultural activities for a flexible number of persons must be possible. Assisting in conference planning calls and taking notes for a long period of time (two calls every month for one hour over a period of nine months), taking care of registration, accounting, the technique in each conference room and of invited speakers and keynotes- which involves some local transportation etc. Construction and updating of the website, call for papers, logo competition etc. I am sure I forgot something but if you are able to meet most of the things on this list you are already a real GNOME champion. GNOME greetings Anne -- Anne �stergaard <[EMAIL PROTECTED]> "GUADEC Planning Veteran" _______________________________________________ foundation-list mailing list [email protected] http://mail.gnome.org/mailman/listinfo/foundation-list
