[sorry for the delay: "nurse" duty at home turned into sick birthday and weekend.]
wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20131112 = Minutes for Tuesday, November 12th, 2013, 16:00 UTC = == Next Meeting == * Tuesday, November 26th, 2013, 16:00 UTC == Attending == * Marina Zhurakhinskaya * Emmanuele Bassi * Tobias Mueller * Ekaterina Gerasimova * Joanmarie Diggs === Regrets === * Andreas Nilsson * Sriram Ramkrishna * Karen Sandler === Missing === * Rosanna Yuen == Board Meeting Agenda == * Implement a Foundation employee policy for COLA (Cost of Living Adjustment) * At the face to face board meeting we discussed having employee salaries increase when inflation increases, as other comparable nonprofits do. * http://data.bls.gov/timeseries/CWUR0000SA0?output_view=pct_12mths * Blocking on the budget * We may have enough coverage for the next 5 years, but we are missing actual figures * GUADEC and hackfest may be over budget * Income from adboard fees should be able to cover the needed amount * Decision should be deferred until we have a proper budget * Reimbursements * GIMP * Last GIMP reimbursements were 6 months late, we must do much better than that * The treasurer should be kept into the loop with a reminder every month * Michael Schumacher sent a series of ideas for improving the process * Joanie has been working on a series of ideas of her own on the wiki * '''ACTION''': Joanie to go over Michael Schumacher ideas on the Gimp funding processes and merge them with her ideas on the wiki * GUADEC * Sindhu has not received hers, can Rosanna verify that it has not been returned? * '''ACTION''': Rosanna to check if the reimbursement for Sindhu has been returned * The account number was missing from the payment instructions. How can problems like this be avoided? * Updating the GNUcash file should make these things apparent in the future * Scheduling an IRC Foundation meeting * '''ACTION''': Emmanuele to send a proposal to foundation-list about possible IRC meetings * GNOME Asia Summit update * Co-hosting with the SUSE conference is not on the table any more * But we may be able to co-host with the Fedora conference in Asia * Behnam Esfahbod volunteering with the Foundation * Should we get some form of report? * Either email to the board, or blog on Planet GNOME * Every couple of weeks would be adequate * '''ACTION''': Marina to ask Behnam to (regularly) report on his state and work * Budget (October 2013/September 2014) * Karen/Marina report on OPW income and expenses for next year * Could the Foundation sponsor 2/3 interns? * We should get around 30 interns in total for the last 2013 round ($250×30=$7500 for administration) * Kat needs up-to-date accounts/gnucash file * budget is 6 weeks late * World of GNOME Forums hosting * '''ACTION''': Joanie to ask Karen to report on board-list about the World of GNOME Forums * Handling Pitivi funds * '''ACTION''': Joanie to ask Karen to report on board-list about handling the Pitivi funds * Upcoming Advisory Board Agenda * '''ACTION''': Joanie to ask Karen to report on board-list about the adboard meeting status * Post-release teams meeting * From the minutes of the September 3rd board meeting * At the Board Q&A one of the proposals was to have a regularly scheduled meeting between the various teams involved in the release process * An effort similar to the reports for the AGM and the annual reports, but for the benefit of collaboration between teams * Emmanuele proposed to have a "post-mortem" after the development cycle ends * Conference call or IRC meeting between teams discussing what went right and what went wrong during the cycle * Maybe blue sky planning for the next one * Emmanuele is contacting various members of the release, design, engagement, a11y, i18n, and docs teams * Seems that the idea is getting buy-in * '''ACTION''': Emmanuele to draft a date and time for the post-release meeting == Completed Actions == * Rosanna to set up an account for Kat to access the Foundation's PayPal * Joanie will ping the Release Team again for the Foundation IRC meeting after the 3.10 release is completed * Joanie and Kat to draft a new travel assistance form to replace the current one (Kat, Joanie and Zana to discuss and come up with a solution) == Pending action items == * Andreas to put together a GNOME supporter card for our donors * Emmanuele to send Zana and Tobi an update on FoG donors gifts * Emmanuele to send hackers up for "adoption" the list of donors that want a postcard * Emmanuele to send a proposal to foundation-list about possible IRC meetings * Emmanuele to draft a date and time for the post-release meeting * Joanie to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list * Joanie and Karen to meet and discuss about the photography policy for GNOME events * Joanie to go over Michael Schumacher ideas on the Gimp funding processes and merge them with her ideas on the wiki * Joanie to ask Karen to report on board-list about the World of GNOME Forums * Joanie to ask Karen to report on board-list about the adboard meeting status * Kat to create a private wiki page on the web services accounts holders and passwords * Karen to write the Privacy policy for GNOME services * Karen to contact Tor, EFF, OTI for feedback and eventual funding for privacy work * Karen to "call for ideas" for privacy work related bids at GUADEC and by blog/email to foundation-announce * Karen and Tobi to continue pursuing the fund collection in Europe * Karen to circulate a new draft of the OPW mentor/student contracts * Marina to ask Behnam to (regularly) report on his state and work * Rosanna to check if the reimbursement for Sindhu has been returned * Sri to investigate better uses of adwords on the GNOME websites * Tobi to talk to Andrea to move the PayPal data extraction scripts over to the GNOME infrastructure -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi/ _______________________________________________ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list