wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20140617
= Minutes for Tuesday, June 17th, 2014, 16:00 UTC = == Next meeting == * Tuesday, July 1st, 2014, 16:00 UTC == Attending == * Joanmarie Diggs * Ekaterina Gerasimova * Emmanuele Bassi * Rosanna Yuen * Andreas Nilsson * Tobias Mueller (connection issues towards the later end of the call) === Regrets === * Marina Zhurakhinskaya * Sriram Ramkrishna === Missing === == Board Meeting Agenda == * Trademark request * Carol Hanson wants to print a one-off t-shirt design that includes the GNOME logo, for personal use * Cafepress raised the issue of the trade mark * We should put Karen and Pam in the loop * '''ACTION''': Kat to contact Karen and Pam about the trademark use request from Carol Hanson * GUADEC invitation letters * There is the issue of invitation letters for GUADEC for non-members going through the foundation * We need to keep proper records of who sends and who gets invitation letters * It also depends on who is sending the invitation letters for GUADEC: either LiLo (the legal entity organising GUADEC) or the Foundation itself * LiLo is involved on behalf of the foundation, so the Board will have to vote on every invitation letter in order to record the details for the future * '''VOTE''': Record every request for visa invitation letters: +1 Kat, Joanie, Andreas, Emmanuele * Coordinators for the invitation letters: Marina, Srini, and other foundation members * Events * GNOME.Asia * Leftover funds: USD 5000 * We should use these funds for direct GUADEC travel sponsorship of foundation members from China * It would be more expensive to have those funds transferred back to the foundation and then used for sponsorship * GUADEC 2014 * Report from the team meeting yesterday * Accommodation and venue are sorted * Presentations: we had late cancellations from speakers * We have a pool to pick speakers from * We can also expand the lightning talks slots, or leave them open for last minute submissions directly at the conference * Travel committee: does not need a budget extension * Allan asked if there can be an increase in sponsorship for speakers if that is an issue for attendance * The travel committee should be able to handle that on a case by case basis * Dates of the board/adboard meetings at GUADEC * Proposed dates: 24/7 and 25/7 * We don't have consensus on the dates yet * Further discussion on the mailing list * Privacy campaign * Stef won't be able to coordinate, but will be able to work as an advisor * Open a proposal period on foundation-list * OPW * OPW travel sponsorship * We should ask for a report/blog post for all the sponsored interns * '''VOTE''': Request a report/blog post for OPW interns sponsored for travel: unanimous * Visa fees reimbursements * To be discussed further on the board list * Next meeting: July 1st * New board directors will attend and vote * Old board directors will attend in advisory capacity * Current officers will maintain their role until the hand over meeting at GUADEC == Discussed on the mailing list == * Privacy campaign == Completed Actions == * Kat to contact the board candidates for the dates for the board/adboard meetings at GUADEC * Kat to propose the meeting for June 10th on board-list == Pending action items == * All Directors to reply Andreas's/Kat's email on board list about visa fees reimbursements * All board directors to vote on the contract with LiLo on board-list * Andreas to put together a GNOME supporter card for our donors * Andreas, Joanie to draft thank you letters to our donors * Andreas to investigate the GNOME gifts situation * Emmanuele to send Zana and Tobi an update on FoG donors gifts * Emmanuele to draft a date and time for the post-release meeting * Emmanuele to send the SorceForge information to board-list * Joanie to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list * Joanie and Karen to meet and discuss about the photography policy for GNOME events * Kat to create a private wiki page on the web services accounts holders and passwords * Allan and Kat decided to go for a private git account instead for security reasons * Kat to draft a proposal for a privacy policy for review * Kat to draft a contract template for future use organizations for which we handle money * Karen to write the Privacy policy for GNOME services * Karen will look at gnome-software privacy issues from a legal standpoint * Marina to contact the GNOME.Asia local team on their current budget * Marina to follow up with Mozilla for the payment for OPW round 5 * Marina to request for the vote to be finished on the mailing list. * Tobi to continue pursuing the fund collection in Europe * Tobi to draft a new WHS agreement after the feedback from the board * Tobi to talk to Andrea to move the !PayPal data extraction scripts over to the GNOME infrastructure * Sri to investigate better uses of adsense/adwords on the GNOME websites * Sri to communicate to Rosanna and work on the donation for the West Coast hackfest * Sri, Marina, Kat to work on establishing criteria for drafting for the hiring committee for the ED role * Zana to check the inventory of merch she has in storage (low priority) -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi/ _______________________________________________ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list