= Foundation Board Minutes for Tue, October 11th 2016, 17:00 UTC =

Next meeting date October 18th 2016, 17:00 UTC

Wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20161011

== Attending ==

 * Cosimo Cecchi
 * Alexandre Franke
 * Rosanna Yuen
 * Allan Day
 * Nuritzi Sanchez
 * Meg Ford
 * Shaun McCance
 * Jim Hall

== Regrets ==

== Missing ==

== Agenda for 2016-10-11 ==

 * GIMP payment - GIMP Reimbursements for Texas Linux Fest 2016
 * LAS GNOME report (Allan)
 * Review ongoing tasks! (Allan)

=== Ongoing ===

'''The following section is part of the Agenda and includes items which
have seen updates in the last 30 days.  Items which have been updated more
than 30 days ago are listed under the "Ongoing but stalled" section.'''

 * Flatpak store
 * ED search update
 * Google Play account
 * Privacy campaign funds

== Minutes ==

 * GIMP payment - GIMP Reimbursements for Texas Linux Fest 2016
  * We need to check the receipts and put the payment request on the wiki
for Rosanna if it looks good
  * ACTION: Nuritzi to put the payment details on the wiki

 * LAS GNOME report
  * Let's talk about the event with an eye of the overall picture of events
in North America
  * There are questions about sponsorships, and other related events such
as the GNOME Summit
   * It happened around the time of hte 3.22 release, and just a couple of
weeks before the traditional Summit
  * Cosimo and Jim talk about the conference
   * General impression that people who attended were enthusiastic
  * It may be good to ask feedback to the conference sponsors before we
plan the following year
  * There was also the West Coast Summit that happened in spring which was
superseded by LAS GNOME this year
   * Traditionally the summits are useful to plan for the next cycle
  * The Board wants to take an action to reach out to the organizers and
send out some questions around the timing of the conference and a
   * ACTION: Allan to reach out to Sri

== Ongoing ==

'''This section includes items which have seen an update in the last 30
days. Format is "YYYY-MM-DD, action|discussion|abstract" for this and
subsequent minutes sections'''

 * GIMP payment - GIMP Reimbursements for Texas Linux Fest 2016
  * We need to check the receipts and put the payment request on the wiki
for Rosanna if it looks good
  * ACTION: Nuritzi to put the payment details on the wiki

 * LAS GNOME report
  * 2016-10-11
   * The Board wants to take an action to reach out to the organizers and
send out some questions around the timing of the conference and a
   * ACTION: Allan to reach out to Sri

 * Flatpak store
  * 2016-08-30
    * There's an idea of a central store where people can upload Flatpak
apps, and users would get it from the store, rather than getting it from
the distribution
    * The Board voted to get behind this project officially, and give Allan
permission to reach out to other organizations on our behalf
  * 2016-09-06 - Allan has had some initial conversations with the Flatpak
team. Next step is to check in with the sysadmin team (still not done).
  * 2016-09-13 - Allan has checked in with the sysadmins and they think
there's capacity to get started. Next step is to reach out to partners.

 * ED search update
  * 2016-08-10, The search is still ongoing

 * Google Play account
  * 2015-12-01, ACTION: Alexandre to follow up with the Release Team about
  * 2015-12-08, Alexandre mailed the Release Team today, still waiting for
an answer.
  * 2015-12-15 to 2016-01-19, No updates.
  * 2016-02-02, Release team did not come to an agreement/conclusion.
Unclear what next steps should be
  * 2016-08-10, ACTION: Allan to send out feelers to d-d-l and talk to r-t
in person at GUADEC to get the ball rolling again
  * 2016-09-06
   * Michael has responded on the mailing list -
. Are we OK with this?
   * Board voted to create an email alias that will be managing the Google
Play account, and add both the contributor and board-list to it
   * ACTION: Cosimo to get back to Michael and ask Andrea to create the
  * 2016-09-27
   * https://bugzilla.gnome.org/show_bug.cgi?id=771981 was done, we need to
pay a $25 one-time fee for the developer account
  * 2016-10-04
   * Payment is authorized
   * ACTION: Rosanna to make the payment and follow up with Ankit

 * Privacy campaign funds
  * 2016-08-10: New plan
    * ACTION: Cosimo to hold an unconference session during GUADEC to
generate a shortlist of ideas, with a view to contracting them out to a
consulting firm
  * 2016-08-30
   * Long list of proposals:
   * Notes from the GUADEC session:
   * ACTION: Allan will check whether the person working on the seahorse
redesign can do it without any additional resources
   * Board agreed to open up the funds to individuals, rather than company
bids. Current idea is to make a special internship round, possibly with
three interns
    * ACTION: Cosimo to put together a proposal that includes this
feedback, with the goal of circulating it to the community/vote ideas/etc,
and run it by the Board
  * 2016-09-06
   * Allan and Cosimo have been in touch with Daiki, who is interested in
having an intern to work on the new Passwords and Keys application
   * Cosimo is working on the internship proposal. Will hopefully circulate
it to the Board before next week
  * 2016-09-27
   * Draft is out for the Board to review and give feedback
   * ACTION: Cosimo to try and form a committee to review internship

=== Ongoing but stalled ===

'''This section includes items which haven't seen an update in the last 30

 * Owncloud shared calendar for the board
  * 2016-05-23, ACTION: Allan will try if it's functional enough for us to
use it now
  * 2016-06-06, Allan's tried it and reminders don't seem to work. Needs to
follow up.
  * 2016-06-20, Since it works for Andrea, but not for Allan, help would be
welcome from someone else for testing.
  * 2016-08-10
   * Cosimo tested creating an event, but with mixed results
   * ACTION: Cosimo to take it on from here
  * 2016-09-06 - Allan has started a list of reoccuring events on the wiki
- https://wiki.gnome.org/FoundationBoardPrivate/Minutes/UpcomingAgenda

 * Conference sponsorships
  * 2016-08-10
   * ACTION: Kat to make sure that a sponsorship brochure with all
conference, levels, combinations and perks is available for the Board to
  * 2016-09-06
   * ACTION: Nuritzi to get in touch with Kat about this

 * Money raised for defense against Groupon
  * Kat to draft a call for Free Desktop-style hackfests which would be
sponsored with money raised for defence against Groupon
  * 2016-09-06
   * We probably don't want to track exactly this money flow, but the
initiatives that the Board has been pursuing (Flatpak, LAS GNOME) are good
fits for the original intent this money was kept for
   * We can consider making a PR or some other form of announcement about
how we're currently making use of this money

 * Paypal Giving Fund
  * Alexandre suggested in december 2015 to get us enrolled in the program
   * That would give us exposure. For example Humble bundle allows to
direct the charity part of purchases towards any of their participants
  * Zana tried to get us in sometime before may 2016, we never heard back.
  * 2016-09-06
   * ACTION: Zana to look into it.

 * From the mailing list - "support my volunteer program" (Allan)
  * 2016-08-30
   * There's very little information in the message, unclear how they're
related to GNOME
   * ACTION: Shaun to reply asking for more information

 * Google ad grant
  * 2016-08-10
   * ACTION: Shaun will pick this up again and try to register us into the
program when he's back in the US
   * The actual ad campaigns would probably need to be managed by the
Engagement/Marketing team
   * ACTION: Nuritzi to discuss with the Engagement Team and let the board
know if they want to start using Google ad

 * Sysadmin fundraising levels and perks
  * 2016-08-10, ACTION: Nuritzi to take on this project and figure out what
it entails

 * Web page for prior pants winners
  * 2016-08-10, ACTION: Shaun and Allan to add the web page

 * Bitcoins donations data
  * Tobi is the only person with access to the Bitcoin donations data
  * 2016-02-23, ACTION: Alexandre to get in touch with him about this
  * 2016-03-01, Account is on BitPay using frie...@gnome.org
  * 2016-08-10
   * Board voted to shut down the account, since we can't report those as
donations. Bitcoin does not allow to trace the sender, which is required to
report the donations to the IRS
   * ACTION: Rosanna to shut down the account
   * ACTION: Allan to remove the option from our website

 * Status of logo copyright
  * 2015-12-01, ACTION: Shaun to send out email to d-d-l with proposal
  * 2015-12-08 to 2016-01-19, No updates.
  * 2016-02-02, Shaun will try to pick it up this week
  * 2016-08-10, ACTION: Shaun will send a proposal to licence the asset
with dual LGPLv3/CC-BY-SA-4.0 (similar to adwaita-icon-theme)

 * Friends of GNOME
  * 2016-04-11, ACTION: Alexandre to request more information about the
donation data from the European donations system (Wau Holland Stiftung
  * 2016-08-10
   * ACTION: Allan to get in touch with Tobi and the sysadmin team to
migrate the FoG infrastructure over to GNOME

=== Ongoing but no director assigned ===

'''This section includes items which haven't seen an update in the last 30
days and have no Director assigned'''

== Nice to have ==

'''This section includes items which we would love to see happen at some
point but lack the time to effectively become reality'''

 * Contract template for future use organizations for which we handle money
  * Kat to draft this

 * Privacy policy for GNOME services
  * Current draft is at https://wiki.gnome.org/Foundation/Privacy
  * Sysadmin Team's NDA should also be covered when dealing with this item
  * Kat or Allan to write up the policy
  * Kat or Allan to write up recommended wording for distribution privacy
policies, regarding the behaviour of GNOME software

 * Photography policy for GNOME conferences
  * Proposal needs to be drafted and sent to foundation list for discussion
  * Should probably be addressed at the same time as a standardised code of

== Discussed on the mailing list ==

== Completed actions ==
 * Friends of GNOME
   * ACTION: Meg volunteers to monitor the frie...@gnome.org account for
the time being
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