= Foundation Board Minutes for Tue, August 29th 2017, 17:00 UTC = Next meeting date Tue, September 5th 2017, 17:00 UTC
Wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20170829 == Attending == * Zeeshan Ali * Neil McGovern * Alexandre Franke * Rosanna Yuen * Allan Day * Carlos Soriano * Meg Ford == Regrets == * Nuritzi Sanchez * Cosimo Cecchi == Missing == == Agenda for 2017-08-29 == * Travel assistance requests for Foundation Hackfest * Mexico workshop * GUADEC 2017 accounts * Review ongoing items == Minutes == * Travel assistance requests for Foundation Hackfest * Only 3 directors have made their requests so far * Needs to be done ASAP * Mexico workshop * Was supposed to start yesterday, has been delayed. * GUADEC 2017 accounts * ACTION: Allan talk to GUADEC organizers to get a report * Travel committee budget, October 2017 - April 2018 * Usually 20k/half year, can be increased later if needed * VOTE: approve $20k for that period +1 unanimous * ACTION: Carlos to get back to the travel committee and update the budget in the file == Ongoing == '''This section includes items which have seen an update in the last 30 days. Format is "YYYY-MM-DD, action|discussion|abstract" for this and subsequent minutes sections''' * Budget for release parties * VOTE: grant $500 to the engagement team for the 3.26 release parties, to be administered by Nuritzi * +1 unanimous * ACTION: Nuritzi to write a report about the usage of previously allocated funds * ACTION: Nuritzi to advertise the budget to the relevant channels (we suggest foundation-list, the engagement blog, and social media) * Foundation hackfest * 2017-08-15 * Berlin on Oct 5th-8th seems the most likely to work for the most of us. * ACTION: Cosimo to send a follow up on the list * 2017-08-22 * Accommodation needs to be decided * Dates confirmed: Friday 6th through Sunday 8th. * VOTE: send Neil and Rosanna to the hackfest * +1: Cosimo, Nuritzi, Allan, Alexandre. Abstained: Zeeshan. VOTE PASSED. * ACTION: Nuritzi to create a private agenda for the Board Hackfest * Engagement team committee for funds * The committee would allocate small budgets for events like release parties * Board to vote on this once we have a list of volunteers and a description of the committee's role * GNOME.Asia logo / "A simple explanation of GNOME.Asia 2017's logo to FoundationBoard" email * The design is not optimal, could use some tweaking but it’s alright. * ACTION: Allan to write recommendations for next year * 2017-07-11 - Allan still not done this. Sad face. * GUADEC 2017 finance request * The board wishes to make this a more straightforward process in the future * ACTION: Neil to make sure that expenses allocation for future conferences is discussed by the board in person at GUADEC * Foundation support for Flathub * 2017-05-09 * The Board voted to try and use some of our pro-bono counsel time towards the Flathub legal framework, provided our lawyers agree * ACTION: Neil to connect to Luis * 2017-05-16 - Exact questions to ask Luis are being worked up * 2017-06-06 - Questions sent to Luis, being looked at. * Hackfest process documentation * 2017-02-14 * ACTION: Nuritzi to take a stab at updating the documentation for the process to request a hackfest and responsibilities between Board and TC * 2017-05-02 * Nuritzi will work on this by end of May, check in then * Dropping dates in copyright claims on our websites * 2016-12-06 * ACTION: Alexandre to send an email to foundation-list with a proposal for discussion * 2016-12-20 * Next step seems to be to reach out to Creative Commons to get advice on what exactly can and should be done * 2017-01-24 * Alexandre reached out to Creative commons * 2017-02-28 * Alexandre will try alternative channels * 2017-05-02 * We got a reply, Alexandre to follow up * 2017-05-30 * Two options * Have terms of use on the website that state that linking to a page is sufficient attribution * Require contributors to assign their attribution to the GNOME Foundation * Privacy campaign funds * 2016-09-27 * Draft is out for the Board to review and give feedback * ACTION: Cosimo to try and form a committee to review internship proposals * 2016-10-26 * We are aiming for an internship round in spring 2017 * 2017-07-26 * Carlos and Zeeshan are taking this over -- the plan is still to do internships * Owncloud shared calendar for the board * 2016-08-10 * Cosimo tested creating an event, but with mixed results * ACTION: Cosimo to take it on from here * 2016-09-06 - Allan has started a list of reoccuring events on the wiki - https://wiki.gnome.org/FoundationBoardPrivate/Minutes/UpcomingAgenda * 2017-03-07 * Neil is looking into a similar calendar so will take over * 2017-07-26 - (Neil) can someone else have this? Alexandre volunteers. #challengeaccepted * Friends of GNOME * 2016-08-10 * ACTION: Allan to get in touch with Tobi and the sysadmin team to migrate the FoG infrastructure over to GNOME * 2017-03-07 * Allan will pass this on to Neil, and connect him to Tobi * 2017-04-18 - Neil has CRM working (ish) on the gnome website, we're looking at how to move the PayPal IPN to CiviCRM * At sysadmin meeting at GUADEC === Ongoing but stalled === '''This section includes items which haven't seen an update in the last 30 days.''' * Paypal Giving Fund * Alexandre suggested in december 2015 to get us enrolled in the program * That would give us exposure. For example Humble bundle allows to direct the charity part of purchases towards any of their participants * Zana tried to get us in sometime before may 2016, we never heard back. * 2016-09-06 * ACTION: Zana to look into it === Ongoing but no director assigned === '''This section includes items which haven't seen an update in the last 30 days and have no Director assigned''' == Nice to have == '''This section includes items which we would love to see happen at some point but lack the time to effectively become reality''' * Contract template for future use organizations for which we handle money * Kat to draft this * Alexandre took over * 2017-07-26 * This is close to being done * Privacy policy for GNOME services * Current draft is at https://wiki.gnome.org/Foundation/Privacy * Sysadmin Team's NDA should also be covered when dealing with this item * Kat or Allan to write up the policy * Kat or Allan to write up recommended wording for distribution privacy policies, regarding the behaviour of GNOME software * 2017-07-26 * Allan is still working on this, but with low priority == Discussed on the mailing list == == Completed actions == * GNOME.Asia budget request * Request for $13k. Includes travel, estimated at $9k. * VOTE: approve $13k as requested. * +1 unanimous * ACTION: Nuritzi to notify them and request an explanation for the difference with the hosting bid. - done on Aug 23rd * Liability insurance - still pending (see mail from 31st July) * Check again next week (August 8th) * ACTION: Rosanna to send insurance broker information for renewing General Liability and Directors and Officers Liability insurances. - done on Aug 24
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