Hi board, I have noticed that the lack of board minutes has not been resolved so far and I am hoping that the community can get a quick action from the board with regard to this matter. Can every board member please work on publishing the minutes at their respective earliest convenience?
Thanks, Benjamin On Mon, 2017-11-27 at 09:14 +0000, Ekaterina Gerasimova wrote: > Hi board, > > we have not seen any meeting minutes in over two months now. > > As a foundation member, I do not feel that I can weigh in on any > matters if I am not aware that they are being discussed. I would have > thought that with hiring an ED, some of the workload should be lifted > off the board which should have given the board more time to ensure > that minutes are sent out promptly. > > I would like to propose to the board that if the board is not able to > publish the minutes within a reasonable period of time, you should > consider calling for a secretary outside of the board who has the time > to do it or making it part of an employee's job description. > > Additionally, one of the requirement for the ED which was being > discussed when I was on the board was that the ED should blog about > their work on a weekly or fortnightly basis to make it more visible. > Is this still something that the board could consider? I follow most > GNOME channels, and I have not seen what the ED has done since GUADEC. > > This is a comment on the lack of communication from the board rather > than on the work being done. I realise that this is only the second > time that I've raised the issue this year, but I feel that this is > something so trivial that it should not be a problem. When I was > helping the Secretary send out minutes some years ago, it was a 15 > minute job at most for me. I'd be happy to share my workflow from back > then if that would help :) > > > Thanks! > Kat > > > On 7 October 2017 at 16:24, Cosimo Cecchi <cosi...@gnome.org> wrote: > > = Foundation Board Minutes for Tue, September 26th 2017, 17:00 UTC > > = > > > > Next meeting date Tue, October 3rd 2017, 17:00 UTC > > > > Wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20170926 > > > > == Attending == > > > > * Allan Day > > * Alexandre Franke > > * Carlos Soriano > > * Cosimo Cecchi > > * Neil McGovern > > * Rosanna Yuen > > * Zeeshan Ali > > * Nuritzi Sanchez > > * Meg Ford > > > > == Regrets == > > > > > > == Missing == > > > > > > == Agenda for 2017-09-26 == > > > > * Foundation hackfest processing > > * CoC workshop sponsorship decision > > * Zazzle store > > * Feedback request: spending Foundation money > > > > == Minutes == > > > > * Foundation hackfest processing > > * Misunderstanding has been confirmed > > * TC thought we had allocated a special budget, outside of TC > > fund > > * Alexandre hasn’t booked yet, still waiting for confirmation > > since there > > were questions about his initial request > > * TC is also busy with GNOME.Asia > > * Situation is complicated, deadlines are close. We should do > > better with > > processes in the future. > > * VOTE: handle that budget ourselves, and allocate up to $8000 > > for the > > total > > * +1 Unanimous, PASSED. > > * Directors and officers will follow the Foundation Staff > > Travel Policy. > > * ACTION: Cosimo to help Rosanna processing receipts after the > > event. > > * ACTION: Cosimo to get back to the TC and let them know how > > we’re > > dealing with this > > * ACTION: Cosimo to tell Shaun he’s welcome to join > > > > * CoC workshop sponsorship decision > > * Timing not ideal > > * Would help establishing a relationship with a local community > > * Cost is high > > * We’d prefer more planning > > * ACTION: Nuritzi to work on planning something in the same vein > > > > * Zazzle store > > * We have a link on the page where we list vendors > > * Andreas confirmed that Stormy is the one with access > > * ACTION: Allan to try to reach out to Stormy > > * ACTION: Nuritzi to assess the quality of the products and check > > whether > > we want to continue using them > > > > * Feedback request: spending Foundation money > > * Question in the thread: does/will the board help organizer > > raise > > sponsorship? > > * This should be part of our discussion at the Berlin hackfest > > next week. > > * Could be part of the responsibilities of a new committee > > * ACTION: Nuritzi to get back to the list > > > > * New committee > > * The two names that were being discussed were “Sponsorship” and > > “Partnership”. > > * People don’t seem to have a strong preference for either one > > of them > > * Alexandre feels strongly against “Sponsorship” > > * VOTE: approve the creation of the Sponsorship Committee with > > the > > following terms and members: > > * Committee description: The GNOME Sponsorship Committee is > > responsible > > for ensuring corporate sponsorship for GNOME events and > > conferences. A > > representative from each of the main conferences (GNOME.Asia, > > GUADEC, LAS) > > will be appointed in order to provide a bridge of support to the > > local > > teams. > > * Committee responsibilities: > > * Maintain a list of contacts and entities whom the GNOME > > project has a > > relationship with > > * Work with event organizers to coordinate sponsorship levels > > and perks > > * Provide quarterly reports to the GNOME Foundation board > > * Maintain confidentiality of sensitive information > > * Powers that the board is devolving to the committee: > > * Issue sponsorship agreement forms > > * Make statements on behalf of the GNOME Foundation, relating > > to events > > sponsorship > > * Issue invoices for events sponsorship > > * Committee members: > > * Executive director (ex-officio) > > * Alberto Ruiz > > * Emily Chen > > * Sri Ramkrishna > > * Wen Qixiang > > * +1 Unanimous, PASSED. > > * ACTION: Nuritzi to announce it to the committee > > * ACTION: Nuritzi to announce it on foundation-{list,announce} > > * ACTION: Allan to move the pages to a public space > > * ACTION: Carlos to get a sponsorship-committee email alias > > created > > > > == Ongoing == > > > > '''This section includes items which have seen an update in the > > last 30 > > days. Format is "YYYY-MM-DD, action|discussion|abstract" for this > > and > > subsequent minutes sections''' > > > > * Using TransferWise or some other payment system > > * This has been recommended to us as a good alternative to Paypal > > that is > > cheaper and works in certain countries where Paypal does not work > > * 2017-09-19 > > * Since Rosanna and Neil would be the main users of this, a good > > next > > step would be for them to review options and report to the Board > > * ACTION: Neil will look into this and coordinate with Rosanna > > when she's > > back > > > > * Looking for sponsorship for GitLab runners > > * To increase our Continuous Integration capacity on the GNOME > > GitLab > > server, we'll need to provision some more servers, as we migrate > > more > > projects there > > * We could ask for help to our Advisory Board, or use our network > > to ask > > for support from other companies > > * It would make more sense to ask for hardware/cycles directly, > > rather > > than fundraising, since server bandwidth is a recurring cost > > * 2017-09-19 > > * ACTION: Meg and Neil to look into connecting to hosting > > companies using > > Meg's connections > > * 2017-09-26 > > * Meg sent an email about applications to Neil > > * ACTION: Meg to get back to Javier > > * 2017-09-26 > > * DONE > > > > * CoC Workshop sponsorship > > * A group of people (Sarah Sharp, others) in SF are putting > > together a > > workshop about enforcement of CoC in communities or events > > * The CoC working group would like to attend to e.g. help them > > with the > > enforcing guidelines > > * The organizers of the workshop asked us to consider donating > > resources > > to this event, including sponsoring Sarah's travel for the event > > * Total request: up to $3600 for training materials, flight and > > accommodation for Sarah, but whatever we can afford > > * The request comes from Rosanna and Nuritzi; Rosanna has been > > contacted > > privately by the organizers > > * 2017-09-19 > > * Would like to see a cost breakdown > > * General feeling we should not cover all the cost ourselves, > > and we > > should make sure it's geared towards our needs too > > * ACTION: Nuritzi to get on a call with Josh and report back to > > the Board > > > > * Mexico workshop > > * 2017-08-29 > > * Was supposed to start yesterday, has been delayed. > > > > * Engagement team committee for funds > > * The committee would allocate small budgets for events like > > release > > parties > > * Board to vote on this once we have a list of volunteers and a > > description of the committee's role > > > > * GNOME.Asia logo / "A simple explanation of GNOME.Asia 2017's > > logo to > > FoundationBoard" email > > * The design is not optimal, could use some tweaking but it’s > > alright. > > * ACTION: Allan to write recommendations for next year > > * 2017-07-11 - Allan still not done this. Sad face. > > > > * GUADEC 2017 finance request > > * The board wishes to make this a more straightforward process > > in the > > future > > * ACTION: Neil to make sure that expenses allocation for future > > conferences is discussed by the board in person at GUADEC > > > > * Foundation support for Flathub > > * 2017-05-09 > > * The Board voted to try and use some of our pro-bono counsel > > time > > towards the Flathub legal framework, provided our lawyers agree > > * ACTION: Neil to connect to Luis > > * 2017-05-16 - Exact questions to ask Luis are being worked up > > * 2017-06-06 - Questions sent to Luis, being looked at. > > * 2017-09-05 - Being passed to Karen now, discussions have > > stalled a > > little, Neil chasing up > > > > * Hackfest process documentation > > * 2017-02-14 > > * ACTION: Nuritzi to take a stab at updating the documentation > > for the > > process to request a hackfest and responsibilities between Board > > and TC > > * 2017-05-02 > > * Nuritzi will work on this by end of May, check in then > > * 2017-09-05: Nuritzi updated the wiki about a week ago but we > > should go > > over this in Berlin. > > > > * Owncloud shared calendar for the board > > * 2016-08-10 > > * Cosimo tested creating an event, but with mixed results > > * ACTION: Cosimo to take it on from here > > * 2016-09-06 - Allan has started a list of reoccuring events on > > the wiki - > > https://wiki.gnome.org/FoundationBoardPrivate/Minutes/UpcomingAgend > > a > > * 2017-03-07 > > * Neil is looking into a similar calendar so will take over > > * 2017-07-26 > > * (Neil) can someone else have this? Alexandre volunteers. > > #challengeaccepted > > * 2017-08-19 > > * Alexandre tested the shared calendar that Allan set up a while > > back on > > nextcloud, seems to work well > > * We are entering beta phase with some directors opting in > > > > === Ongoing but stalled === > > > > '''This section includes items which haven't seen an update in the > > last 30 > > days.''' > > > > * Dropping dates in copyright claims on our websites > > * 2016-12-06 > > * ACTION: Alexandre to send an email to foundation-list with a > > proposal > > for discussion > > * 2016-12-20 > > * Next step seems to be to reach out to Creative Commons to get > > advice on > > what exactly can and should be done > > * 2017-01-24 > > * Alexandre reached out to Creative commons > > * 2017-02-28 > > * Alexandre will try alternative channels > > * 2017-05-02 > > * We got a reply, Alexandre to follow up > > * 2017-05-30 > > * Two options > > * Have terms of use on the website that state that linking to a > > page is > > sufficient attribution > > * Require contributors to assign their attribution to the GNOME > > Foundation > > > > * Privacy campaign funds > > * 2016-09-27 > > * Draft is out for the Board to review and give feedback > > * ACTION: Cosimo to try and form a committee to review > > internship > > proposals > > * 2016-10-26 > > * We are aiming for an internship round in spring 2017 > > * 2017-07-26 > > * Carlos and Zeeshan are taking this over -- the plan is still > > to do > > internships > > > > * Friends of GNOME > > * 2016-08-10 > > * ACTION: Allan to get in touch with Tobi and the sysadmin team > > to > > migrate the FoG infrastructure over to GNOME > > * 2017-03-07 > > * Allan will pass this on to Neil, and connect him to Tobi > > * 2017-04-18 - Neil has CRM working (ish) on the gnome website, > > we're > > looking at how to move the PayPal IPN to CiviCRM > > * At sysadmin meeting at GUADEC > > > > * Paypal Giving Fund > > * Alexandre suggested in december 2015 to get us enrolled in the > > program > > * That would give us exposure. For example Humble bundle allows > > to direct > > the charity part of purchases towards any of their participants > > * Zana tried to get us in sometime before may 2016, we never > > heard back. > > * 2016-09-06 > > * ACTION: Zana to look into it > > > > === Ongoing but no director assigned === > > > > '''This section includes items which haven't seen an update in the > > last 30 > > days and have no Director assigned''' > > > > > > == Nice to have == > > > > '''This section includes items which we would love to see happen at > > some > > point but lack the time to effectively become reality''' > > > > * Contract template for future use organizations for which we > > handle money > > * Kat to draft this > > * Alexandre took over > > * 2017-07-26 > > * This is close to being done > > > > * Privacy policy for GNOME services > > * Current draft is at https://wiki.gnome.org/Foundation/Privacy > > * Sysadmin Team's NDA should also be covered when dealing with > > this item > > * Kat or Allan to write up the policy > > * Kat or Allan to write up recommended wording for distribution > > privacy > > policies, regarding the behaviour of GNOME software > > * 2017-07-26 > > * Allan is still working on this, but with low priority > > > > == Discussed on the mailing list == > > > > > > == Completed actions == > > > > * SSL certificates renewal > > * 2017-09-19 > > * The Board voted to approved $537 to renew the SSL certificates > > * ACTION: Alexandre to communicate to Andrea > > * DONE > > > > _______________________________________________ > > foundation-list mailing list > > foundation-list@gnome.org > > https://mail.gnome.org/mailman/listinfo/foundation-list > > > > _______________________________________________ > foundation-list mailing list > foundation-list@gnome.org > https://mail.gnome.org/mailman/listinfo/foundation-list
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