Wiki location:

tl;dr: No quorum, meeting cancelled, here are some brief notes of an
informal discussion that the attending board members and Neil had.

= Foundation Board Minutes for Tuesday, August 28th 2018, 14:30 UTC -

Next meeting date Tuesday, September 4 2018, 15:30 UTC

== Attending ==

 * CarlosSoriano
 * NeilMcGovern
 * PhilipChimento
 * KatGerasimova
 * FedericoMenaQuintero (late)

== Regrets ==

 * AllanDay
 * RobMcQueen
 * NuritziSanchez
 * RosannaYuen

== Missing ==

== Agenda ==

 * Conference bidding process review (Kat)
 * Committee responsibilities (Kat & Nuritzi)
 * Hiring bulletin (Philip)

== Minutes ==

 * At the beginning of the meeting we did not have quorum. This meeting was
 * Instead we had an informal discussion about some of the proposed agenda
items. Notes follow.

 * Conference bidding process review (Kat)
   * Template bid and template budget
   * For the template budget, we'll use something based on the spreadsheet
from GUADEC 2019
   * Discussion about spending tiers - on the one hand multiple tiers are
useful for the local team to think about different scenarios, and the
minimum shows what the Foundation is on the hook for if we get no
sponsorship at all. Stretch goals are easy to compare when placed in an
extra column side by side the other two scenarios. On the other hand it
makes the budget complicated and we don't want local teams to just fill in
arbitrary numbers because they don't know. In the end, the GUADEC 2019
format seems to be the most useful for Neil and the organizing committees.
   * Board members please read, add comments or make changes directly in
the proposed template.

 * Committee responsibilities (Kat & Nuritzi)
   * We don't necessarily have to require all committees to have regular
meetings, e.g. the travel committee probably doesn't need to, although we
should ask them to have a meeting when they discuss certain official
business, e.g. new members.
   * Rather than defining the criteria for the committees ourselves, we
should ask the committees to provide the information. Committee liaisons,
please ask your committees to do this.

[ Federico arrives ]

 * Hiring bulletin (Philip)
   * Follow-up from a discussion at GUADEC. It would be good to summarize
all the communication about the ongoing hires that has happened in the
mailing lists, AGM, etc.
   * When hires happen, introduce the hires to the community and start
building that relationship.
   * Federico volunteers to make a wiki page which we can then send out in
a general communication.

== Actions ==

 * Federico - come up with a text to explain the whys, hows and status of
the hirings
 * All committee liaisons - communicate the requirements to their
committees and ask them to define things that need to be defined
foundation-list mailing list

Reply via email to