I apologize for the delay in the past few meeting minutes. I will be
publishing the upcoming ones over the next few days.

Wiki location: https://wiki.gnome.org/FoundationBoard/Minutes/20181113

= Foundation Board meeting minutes for Tuesday, November 13th, 2018, 16:30

== Attending ==

 * AllanDay
 * CarlosSoriano
 * NeilMcGovern
 * RosannaYuen
 * NuritziSanchez
 * PhilipChimento
 * RobMcQueen

== Regrets ==

 * FedericoMenaQuintero
 * KatGerasimova

== Agenda ==

 * Conflict of interest policy
      * https://wiki.gnome.org/Foundation/ConflictOfInterest
 * Budget updates
 * Sponsorship committee liaison

== Minutes ==

 * Conflict of interest policy
   * Neil has sent an email with a conflict of interest policy for the
GNOME Foundation. This is a requirement for nonprofit organizations, in
order to avoid legal sanctions for the organization or for individual
directors in the case where a conflict of interest were to occur. We are
not voting on it today, as not everyone has had enough chance to read it;
we will vote next time. This week is for questions.
   * Nuritzi: Is there a timeline for signing the statements?
     * Neil: No particular timeline, but as soon as possible.
   * Carlos: What happens if the majority of the board has a conflict of
interest and there is no quorum?
     * Neil: Quorum is 3 in that case, but that case seems quite unlikely.
   * Carlos: Do we have a strict policy on what constitutes a conflict of
interest? How about personal connections, e.g. if you know someone who is
involved in a decision?
     * Neil: Conflicts of interest can be financial or not financial. There
are examples in the policy.
   * Carlos: All the examples in the policy are financial, can we add
another example of a non-financial conflict?
     * Neil: I would prefer to answer the above question by email, and any
others, so that I can answer more comprehensively and the people who aren't
present can refer back to the answer as well.
   * Nuritzi: If a director has a conflict of interest, does it enter the
minutes as such?
     * Neil: It should be stated publicly.

 * Budget updates
   * Nuritzi: Did anyone else have an area in the budget that they wanted
to revisit?
   * Nuritzi: I wanted to revisit the marketing budget.
   * Neil: If anyone has anything they want to revisit, please reply to my
   * Rob: Kat had something to revisit as well, I believe for an
internship. I had an idea for a hackfest involving the Developing Nations
   * Nuritzi: On the hiring front, does the board get the announcement
before the community?
     * Neil: There will probably be notice periods involved, so they cannot
be announced to the community immediately.
     * Nuritzi: And will we announce the hires all at once?
     * Neil: If we do it one at a time, you can introduce people a bit more
        * Helpful link for decoding work weeks: https://whatweekisit.com/

 * Sponsorship committee liaison
   * We will defer the discussion of the committee structure and the
liaison until the development coordinator is hired. Rob will continue to be
the liaison for the moment, although he will not have time to contribute
much, and once the development coordinator is hired we will work out with
them what the new structure of the committee should be.

 * Kat would like the record to state that the meeting time shift due to
daylight savings time was not adequately communicated in her opinion, and
is not missing this or next week's meeting frivolously.
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